WikiProject remote event participation/Documentation/Webinar Heritage project with Wikimedia

• Title of the event: Heritage Pajottenland Zennevallei, Belgium
• Date: April-June 2020
• Organizers: Wikimedia Belgium and w:nl:Erfgoedcel Pajottenland Zennevallei

Format of the event

Main format

Webinar, video conferencing, screen sharing, Google Meet helpdesk, online editing, and follow-up

Duration

3 months

Main goal

Get all the regional heritage documented via Wikidata, Wikimedia Commons, and Wikipedia

Main target audience

Dutch-speaking Wikipedians, regional heritage responsibles/curators, even complete beginners

Total number of participants

20-40

Number of organizers

4

Language(s) spoken during the event

Dutch

Tools used

• Webinar, video conferencing, screen sharing, Google Meet helpdesk
• Wikidata, Wikimedia Commons, and Wikipedia
• Wikidata Query
• Listeria Bot

Methods used

• Video instruction, online documentation, WhatsApp
• Question and answer -> documented on project pages in a structured way

Communication

WhatsApp, e-mail, Programs & Events Dashboard, video instruction, online documentation

Lessons learned

Success

• Preparing an initial inventory of subjects with Wikidata
• Autogenerate project pages with Lysteria Bot queries

Challenges

• Find interested and motivated participants
• Get participants to "feel at home" with webinars, and video conferencing -> for a lot of participants those are complete new tools
• You need to be able to explain the complexity of "all" the tools, including Wikipedia and companion projects, in an easy language
• You need to follow-up each of the participants, personally and asynchronously

Possible improvements

• Making better video instruction and short demo sessions
• Have an excellent PowerPoint presentation (publish as PDF on Wikimedia Commons)
• Write down clear Wiki notes on project pages

Recommendations

• Allow sufficient time
• Attract sufficient and capable teachers, and coaches
• Have a lot of patience (with the participants)
• Participants must acquire the skills to use audio, video, and screen sharing to solve problems

Other comments

It proves that for a successful project you need all of:

• Wikidata, Wikimedia Commons, Wikipedia for the participants
• Wikidata Query, Listeria Bot, Programs & Events Dashboard for the trainers, and project setup and follow-up

Documentation

• Link to videos, slides, etc. w:nl:Wikipedia:Wikiproject/Erfgoed/Vlaanderen/Pajottenland-Zennevallei
• Notes of the event w:nl:Wikipedia:Wikiproject/Erfgoed/Vlaanderen/Pajottenland-Zennevallei
• Link to the structure/schedule w:nl:Wikipedia:Wikiproject/Erfgoed/Vlaanderen/Pajottenland-Zennevallei

Questions & discussions

If you want to talk to the the organizers, ask further questions, feel free to use the talk page.