WikiJournal User Group/Meetings/2022-05-17

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WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Date: 2022-05-17 and 2022-05-23 @10pm UTC

Attendees

May 17

• Kelee Pacion
• Andrew Leung
• Thomas Shafee
• Gwinyai Masukume
• Emma Chiu
• Natalie Charamut
• Sarah Vital
• Iris Yang
• Stephnie Watson
• Michelle Fong
• Crystal Au

May 23

• Andrew Leung
• Gwinyai Masukume
• Emma Chiu
• Natalie Charamut
• Iris Yang
• Stephnie Watson
• Michelle Fong
• Roger Watson
• Sarah Haggstrom
• Mikael Häggström
• Peter Agan

Can’t attend

• Alaa Najjar: as time will be around 2 a.m. here.

Agenda

NOTE- Next call set up to be at 6pm Eastern. Two meetings, one focus on journals, the other focus on general reporting and technical editors update. Public meeting delayed until June. We are welcoming our Tech Editors to each meeting!

• Updates on action Items from March meeting update
  • Technical editors - team leads Andrew, Jack, Eric
  • WJM, WJH, and WJS “whips” updates - Roger, Sarah, and Kelee
    • ‘Clinic’ one stuck article from each journal?
  • Plan for next Wikimania
  • Tech update - OJS still not set up
• Social media - time to revitalize a plan!
• Options besides Doodle for meeting polls

Notes 1

• Tech editors overview
  • Round up to nearest hour
  • Task list
  • Asking for comments- backlog and need for additional reinforcements
  • Need Eric to follow up on creating staff email addresses under WikiJournal domain for tech editors
    • In the interim, provide access to the main email account to tech editors
  • Andrew to send background/orientation material to new tech editors
  • Check with Eric to determine what training was provided to first cohort of tech editors
  • Provide tech editors to Sarah Vital to assist with WikiJHum submissions
  • Under the guidance of peer review coordinators, tech editors will assist with identifying peer reviews via Web of Science, Google Scholar, Scopus etc.
  • Instruction for some process are available on wiki
  • Wikidata requires less technical wiki markup expertise but it’s crucial for the journal
  • DocuSign now available for documents relating to tech editor onboarding.
• Tentative tech editor assignments:
  • WikiJMed: Stephnie, Michelle
  • WikiJSci: Emma, Peter
  • WikiJHum: Crystal, Iris, Natalie
  • Tech editors are not working in silos and confined to the journal that they are assigned to. They may be moved around due to workload, availability, etc.
• Consider doing group training for new hires for editing
• Inclusive-language manuscript, accessibility for diagrams

Notes 2

• Sarah provided information about tax forms to the new hires
• OJS
  • Would authors submit text through OJS without wiki-code or is it wiki-ready?
• Currently, we accept submissions in all formats (word, PDF, wiki code)
  • Shouldn’t reject based on the format, but rather the contents , but should encourage article submissions written in wiki format.
  • OJS should allow authors to still write their own articles online, like the current wiki system does.
• Tech editors will need to declare on their User page in Wikiversity that they are paid for contributions.
  • Edit: Have now made {{Technical_editor}}
• Separate meeting needed for new tech editors on training
• Check if old cohort of tech editors receive the meeting link to the monthly meeting
  • Mailing list might be out of date, since Mikael also didn’t receive the monthly meeting link
    • May need to cross-reference with Kelee (or Sarah?)’s follow-up list on who is still interested in remaining as an editor in the board
    • https://groups.google.com/g/wikijournal-technical
• WikiJ.org was suggested as a centralized email address for tech editors and other editors
  • Through a vote, it was in favour of purchasing this domain at $12 USD/year
  • Mikael purchased it
  • New emails will be created through this
• Payment system for tech editors
  • New payment system can only issue paper cheques
    • Issue was raised around mailing paper cheques (e.g. lost mail, transit time)
  • Old payment system requires Sarah to input payroll each week so that the invoice can be generated
  • Will discuss with other individuals to determine which payment system we will use