Talk:Wikimania 2022/Scholarships/Wikimedia Sverige

Questions and comments from Wikimania COT Grant Team

Hi Josefine and John! Thanks for submitting your application, it's exciting to see the Swedish community once again take an active role in supporting Wikimania. We are reviewing your application within the Wikimania COT Grant Team, and we have a couple of comments and questions we wanted to address:

• Could you provide a more detailed breakdown of expenses for the $2300 that's supposed to be spent on Wikimania meetups and watch parties during the days of the event? How much of that will be used for renting a venue vs. meals vs. other expenses?
• On video production support – are you planning to purchase the equipment for video production? Unfortunately, within the Wikimania budget we would not be able to support such major hardware purchases (per the list of eligible expenses, only small personal hardware is eligible to be purchased, such as earphones for community members). We suggest you consider renting the equipment you need & adjusting your application accordingly.

If you have any questions, you can reach out to wikimaniawikimedia.org or to me. Thank you. Aced (talk) 15:45, 12 June 2022 (UTC)

Hi Aced!

Thank you for your questions.

A breakdown of expenses for the events is as follows:

• $800 venue
• $700 travels for participants traveling to Stockholm
• $700 food and beverages
• $100 program equipment such as workshop material, and unexpected costs

Indeed, our plan is to purchase the equipment for pre-recorded as well as live hybrid events according to the point “Video production support for pre-recorded Wikimania sessions (such as equipment or space)”. This is a major aspect of our plans, as our members have come to expect both high quality of pre-recorded sessions as well as the possibility of partaking from all over the continent, and we lack that kind of equipment today. We find it is not economically sustainable to rent equipment as the cost for this would be equivalent to the sum of buying it all (the equipment for rent is professional to an extent we do not need, often comes with staff and requires costs for administration). Could you please clarify what kind of equipment you mean in the video production sentence? Our plan was to buy appropriate camera equipment, a video mixer and a sound mixer for good quality video and audio. None of it is for personal use but it is to be used by the association for participation in Wikimania and future Wikimedia movement events.

Don't hesitate to reach out again should you need more answers! Josefine Hellroth Larsson (WMSE) (talk) 07:52, 17 June 2022 (UTC)

Hi Josefine! Thanks for providing more information. The team is currently discussing whether we can make an exception around funding purchase of equipment considering the details of your case. We'll get back to you once we have any update. --Aced (talk) 16:58, 20 June 2022 (UTC)

Hi again @Aced! I'm glad to see that you're discussing our application from that perspective. Do you know when we might expect a response? We're heading off for holidays next week, so it would be convenient to know before next Friday. Best, Josefine Hellroth Larsson (WMSE) (talk) 09:41, 29 June 2022 (UTC)

Oh, and an addition. If you could give us a heads up regarding the physical events at your earliest possible convenience, it would be greatly appreciated. Then, we could go ahead and book the facilities, send out invitations etc. As we will be away until Aug 8, it would be great to have an indication as soon as possible. :) Josefine Hellroth Larsson (WMSE) (talk) 13:06, 29 June 2022 (UTC)

Hi Josefine! Thanks for the question, I sent you & John an email. --Aced (talk) 09:03, 1 July 2022 (UTC)