Shared Knowledge/Budget plan 2018

This is the Budget plan of the activities of Shared Knowledge for 2018. It is a page linked to from the Simple APG application for the year.

Budget tables

edit

Administrative expenses

edit

General administration

edit
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Administrative services
1 Mobile phone fixed expense for mobile phone scheme month 12 11.42 137.00 EUR The item covers fixed monthly payment for a mobile scheme.
2 Bookkeeping fees for bookkepping services month 12 50.00 600.00 EUR The amount is a monthly approximation that includes varuiable fees totalling up to € 50.00. The provision of bookkeeping services is mandatory according to the Macedonian legislature.
3 Bank account bank fees for account maintenance month 12 20.00 240.00 EUR The amount is a monthly approximation that includes the fee for account maintenance of about € 5.00 and fees for executing transactions of about € 15.00.
4 Notary, Central Registry, and translation notary and Central Registry fees n/a n/a n/a 200.00 EUR The amount includes regular fees for annual statement and data updates as well as irregular fees for the planned name change of the organisation to "Wikimedia Macedonia".
Subtotal 1,177.00 EUR
Compensations
1 Monthly salary monthly gross salary for the Chief Programme Manager month 12 640.00 7,680.00 EUR The gross salary includes tax and insurance expenses according to the Macedonian legislature. It also includes transport costs that are not included in the project budgets. The net wage amounts € 430.00.
2 Monthly salary monthly gross salary for the Administration and Community Manager month 12 600.00 7.200.00 EUR The gross salary includes tax and insurance expenses according to the Macedonian legislature. It also includes transport costs that are not included in the project budgets. The net wage amounts € 400.00.
3 Annual regress mandatory payment for employees, including 10% tax employee 2 163.00 326.00 EUR The item covers a mandatory payment that employees will have to receive as a regress amount by the end of the calendar year according to the Macedonian legislature.
Subtotal 15,206.00 EUR
Total 16,383.00 EUR

Office maintenance

edit
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
1 Stationery markers, paper, staplers etc. n/a n/a n/a 50.00 EUR The item covers expenses for office supplies throughout the year.
2 Toner toner for printer toner 2 25.00 50.00 EUR The item covers expenses for office supplies throughout the year.
3 Snacks and refreshments coffee, tea, refreshments month 12 30.00 360.00 EUR The item covers expenses for snacks and refreshments that will be served during the internal meetings.
4 Office rental co-working space rental month 12 60,00 720.00 EUR The item covers the expenses for the co-working space rental at Seavus Incubator.
Total 1,180.00 EUR

Programme expenses

edit

Education

edit
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
1 Editing activities technical equipment, promotional materials and refreshments n/a n/a n/a 300.00 200.00 EUR The amount is an approximation for all expenses (e.g. promotional materials, snacks and refreshments) that may be borne throughout the year.
2 Lectures across cities transport and refreshments lecture 3 50.00 150.00 EUR The amount is an approximation per lecture for all expenses (e.g. promotional materials, snacks and refreshments) that may be borne.
3 Editing contest for students awards for participants award 3 100.00 300.00 EUR The prizes will be awarded in the form of technological equipment or books worth the assigned amount.
Total 750.00 650.00 EUR

Community

edit
Editing challenges
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Edit-a-thons
1 Catering food and drinks event 6 50.00 300.00 EUR The item covers expenses for food and drinks that will be served for the participants at the edit-a-thons.
Subtotal 300.00 EUR
Editing contests
1 Local contests prize fund for the contests contest 3 500.00 1,500.00 EUR The prizes will be awarded in the form of technological equipment or books worth the assigned amount. The amounts of the prizes awarded will be determined on a contest-by-contest basis.
2 CEE Spring prize fund for the contests contest 1 400.00 400.00 EUR The prizes will be awarded in the form of technological equipment or books worth the assigned amount.
Subtotal 1,900.00 EUR
Total 2,200.00 EUR
Community support
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Photohunts
1 Fund for photohunts fund for extending support to participants n/a n/a n/a 300.00 EUR The amount is a cap on the fund reserved for extending support to participants. The organisers of the project may internally set a cap on the scholarship amount for an individual photohunt.
Subtotal 300.00 EUR
Wikicity
2 Fund for trips fund for extending support to participants n/a n/a n/a 300.00 200.00 EUR The amount is a cap on the fund reserved for extending support to participants. The organisers of the project may internally set a cap on the scholarship amount for an individual trip.
Subtotal 300.00 200.00 EUR
Wikicamp - Spring 2018
1 Accommodation accommodation for participants person 16 75.00 1,200.00 EUR The item covers the expenses for the accommodation package for two nights per participant with three meals per day.
2 Travel expenses travel tickets person 16 15.00 240.00 EUR The item covers the travel expenses for the round trip to and from the location of the camp.
3 Local visits expenses for local visits person 16 20.00 320.00 EUR The amount is an approximation per participant for all expenses (e.g. snacks and refreshments) that may be borne during the local visits at the camp.
4 T-shirts T-shirts for participants person 16 10.00 160.00 EUR The item covers the expenses for producing T-shirts that will be delivered to participants at the camp.
5 Promotional materials mugs and pens person 16 5.00 80.00 EUR The item covers the expenses for producing promotional materials that will be delivered to participants at the camp.
Subtotal 2,000.00 EUR
Wikicamp - Summer 2018
1 Accommodation accommodation for participants person 16 75.00 1,200.00 EUR The item covers the expenses for the accommodation package for two nights per participant with three meals per day.
2 Travel expenses travel tickets person 16 15.00 240.00 EUR The item covers the travel expenses for the round trip to and from the location of the camp.
3 Local visits expenses for local visits person 16 20.00 320.00 EUR The amount is an approximation per participant for all expenses (e.g. snacks and refreshments) that may be borne during the local visits at the camp.
4 T-shirts T-shirts for participants person 16 10.00 160.00 EUR The item covers the expenses for producing T-shirts that will be delivered to participants at the camp.
5 Promotional materials mugs and pens person 16 5.00 80.00 EUR The item covers the expenses on producing promotional materials that will be delivered to participants at the camp.
Subtotal 2,000.00 EUR
Wikipedia Day celebration
1 Celebration expenses for organising the celebration n/a n/a n/a 150.00 EUR The amount is an approximation for all expenses (e.g. birthday cake, food and drinks) that will be borne for organising the event.
Subtotal 150.00 EUR
Wikimania 2018
1 Travel expenses travel itinerary for the scholarship recipient person 1 1,200.00 1,200.00 EUR The item covers all travel expenses that will be borne to arrange the travel itinerary for the scholarship recipient.
2 Accommodation accommodation for the scholarship recipient person 1 500.00 500.00 EUR The amount is an approximation for the expenses for registration and accommodation for the scholarship recipient calculated on the basis of the expenses for Wikimania 2017.
3 Visa payment for South African visa person 1 70.00 70.00 EUR The item covers the expenses for the visa fees that will be made at the South African office.
4 Visa facilitation agency expenses for visa person 1 70,00 70.00 EUR The item covers the expenses for the agency that will arrange the visa process.
5 Translation translation of the documentation in the visa process person 1 20.00 20.00 EUR The item covers fees for official translation of the documentation in the visa process.
6 Other expenses local transport, meals etc. n/a n/a n/a 186.00 EUR The amount is an approximation for unforseen expenses (e.g. local transport, meals, price changes) that may occur while arranging the conference participation. It is calculated as 10% of the total amount for other project expenses (€ 186.00 = 10%   € 1,860.00).
Subtotal 2,046.00 EUR
Total 6,796.00 2,650.00 EUR
Expeditions
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wikiexpeditions
1 Fuel fuel for four expeditions litre 400 1.20 480.00 EUR The amount is an approximation per expedition for the fuel consumption on the basis of the expenses for the previous year.
2 Meals meals for participants expedition 4 140.00 560.00 EUR The item covers the expenses for meals served for the participants during the expeditions.
3 Accommodation accommodation for participants expedition 4 80.00 320.00 EUR The item covers the expenses for accommodation for the participants during the expeditions.
4 Other expenses unforseen expenses expedition n/a n/a 136.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 136.00 = 10%   € 1,360.00).
Subtotal 1,496.00 EUR
Wikiexpedition to Northern Greece (Aegean Macedonia)
1 Fuel fuel for one expedition litre 200 1.50 300.00 EUR The amount is an approximation for the fuel consumption on the basis of the projected distance travelled during the expedition.
2 Meals meals for participants expedition 1 200.00 200.00 EUR The item covers the expenses for meals served for the participants during the expedition.
3 Accommodation accommodation for participants expedition 1 300.00 300.00 EUR The item covers the expenses for accommodation for the participants during the expedition.
4 Other expenses unforseen expenses expedition n/a n/a 80.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 80.00 = 10%   € 800.00).
Subtotal 880.00 EUR
Geoexpeditions
1 Fuel fuel for four expeditions litre 100 1.20 120.00 EUR The amount is an approximation per expedition for the fuel consumption on the basis of the expenses for the previous year.
2 Meals meals for participants expedition 4 60.00 240.00 EUR The item covers the expenses for meals served for the participants during the expeditions.
3 Accommodation accommodation for participants expedition 4 100.00 400.00 EUR The item covers the expenses for accommodation for the participants during the expedition.
4 Other expenses unforseen expenses expedition n/a n/a 76.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 76.00 = 10%   € 760.00).
Subtotal 836.00 EUR
Agroexpeditions
1 Fuel fuel for two expeditions litre 50 1.20 60.00 EUR The amount is an approximation per expedition for the fuel consumption on the basis of the expenses for the previous year.
2 Meals meals for participants expedition 2 60.00 120.00 EUR The item covers the expenses for meals served for the participants during the expeditions.
3 Accommodation accommodation for participants expedition 2 110.00 220.00 EUR The item covers the expenses for accommodation for the participants during the expedition.
4 Other expenses unforseen expenses expedition n/a n/a 40.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 40.00 = 10%   € 400.00).
Subtotal 440.00 EUR
Veloexpeditions
1 Spare parts bicycle spare parts expedition 2 50.00 100.00 EUR This amount is an approximation per expedition for the expenses for bicycle spare parts.
2 Meals meals for participants expedition 2 140.00 280.00 EUR The item covers the expenses for meals served for the participants during the expeditions.
3 Other expenses unforseen expenses expedition 2 30.00 60.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 38.00 = 10%   € 380.00).
Subtotal 418.00 EUR
Total 4,070.00 3,190.00 EUR
Wiki loves contests
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wiki Loves Food
1 Prizes prize fund for the contests n/a n/a n/a 1,000.00 EUR The prizes will be awarded in the form of technological equipment or books worth the assigned amount. The amounts of the prizes awarded will be determined internally by the organisers of the contest.
2 Award ceremony expenses for organising the award ceremony n/a n/a n/a 300.00 EUR The amount is an approximation for all expenses (e.g. food and drinks) that will be borne for organising the event.
4 Promotional materials image prints, certificates etc. n/a n/a n/a 200.00 EUR The amount is an approximation for all expenses (e.g. image prints, certificates) that will be borne for promotional purposes.
Total 1,500.00 EUR

Partnerships

edit
Cultural heritage
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wikibeer
1 Fuel fuel for two visits litre 100 1.20 120.00 EUR The amount is an approximation for the fuel consumption on the basis of the expenses for the Wikiwine project.
2 Meals meals for participants trips 2 70.00 140.00 EUR The item covers the expenses for meals served for the participants during the visits.
3 Other expenses unforseen expenses n/a n/a n/a 26.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 26.00 = 10%   € 260.00).
Subtotal 286.00 EUR
Wikiindustry
1 Fuel fuel for three visits litre 150 1.20 180.00 EUR The amount is an approximation for the fuel consumption on the basis of the expenses for the Wikiwine project.
2 Meals meals for participants tour 3 70.00 210.00 EUR The item covers the expenses for meals served for the participants during the visits.
3 Other expenses Incidental coast n/a n/a n/a 39.00 EUR The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 39.00 = 10%   € 390.00).
Subtotal 429.00 EUR
Total 715.00 EUR
Exhibitions
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
1 Exhibition space exhibition space rental unit 2 1 150.00 300.00 150.00 EUR The item covers the expenses for the exhibition space rental.
2 Promotional materials image prints, posters etc. unit 2 1 150.00 300.00 150.00 EUR The amount is an approximation per exhibition for all expenses (e.g. image prints, certificates) that will be borne for promotional purposes.
3 Catering food and drinks unit 2 1 200.00 400.00 200.00 EUR The amount is an approximation per ehibition for the expenses for food and drinks that will be served during the exhibitions.
Total 1,000.00 500.00 EUR
GLAM
No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
GLAM contest
1 Travel expenses travel tickets for winners person 2 200.00 400.00 EUR The item covers all travel expenses that will be borne to arrange the travel itinerary for the winning participants to the collaborating country.
2 Accommodation accommodation for winners person 2 200.00 400.00 EUR The item covers all the accommodation expenses that will be borne to arrange the accommodation for the winning participants to the collaborating country.
3 Other expenses local transport, meals etc. person n/a n/a 80.00 EUR The amount is an approximation for unforseen expenses (e.g. local transport, meals, price changes) that may occur while arranging the visit. It is calculated as 10% of the total amount for other project expenses (€ 80.00 = 10%   € 800.00).
Subtotal 880.00 EUR
Wikipedian in residence
1 Wikipedian in residence compensation for the Wikipedian in residence month 6 150.00 900.00 EUR The compensation includes tax expenses according to the Macedonian legislature. The net wage amounts € 810.00.
Subtotal 900.00 EUR
Total 1,780.00 EUR

Summary table

edit
No. Item Total amount Currency Note
1 Administrative expenses 17,563.00 EUR Administrative expenses = Administrative services + Office maintenance
1.1 Administrative services 16,383.00 EUR
1.2 Office maintenance 1,180.00 EUR
2 Programme expenses 18,811.00 11,405.00 EUR Programme expenses = Education + Community + Partnerships
2.1 Education 750.00 650.00 EUR
2.2 Community 14,566.00 9,540.00 EUR Community = Editing challenges + Community support + Expeditions + Wiki loves contests
2.2.1 Editing challenges 2,200.00 EUR
2.2.2 Community support 6,796.00 2,650.00 EUR
2.2.3 Expeditions 4,070.00 3,190.00 EUR
2.2.4 Wiki loves contests 1,500.00 EUR
2.3 Partnerships 3,495.00 1,215.00 EUR Partnerships = Cultural heritage + Exhibitions + GLAM
2.3.1 Cultural heritage 715.00 EUR
2.3.2 Exhibitions 1,000.00 500.00 EUR
2.3.3 GLAM 1,780.00 EUR
Total expenses 36,374.00 28,968.00 EUR Total expenses = Administrative expenses + Programme expenses
Contingency fee 3,637.40 2,896.80 EUR Contingency fee = 10%   Total expenses
Grand total 40,011.40 31,864.80 EUR Grand total = Total expenses + Contingency fee