PhilWiki Community/Board Meeting Minutes/2023/March 18

Minutes of the Annual General Meeting of Members on March 18, 2023 - 5:00 pm to 9:30 pm Philippine Time.

The 2023 annual general meeting was held on the 18th day of March, from 5:00 pm - 9:30 pm Philippine Standard Time at Unica Café, Naga City with live updates in Facebook messenger.

Meeting

1. Attendance
2. Determining of Quorum
3. President's Report
4. Treasurer's Report
5. Approval of Minutes of the Annual Meeting 2022
6. Election of Board Members
7. Other Matters

1. Attendance

The meeting formally started at 6:25 pm with 13 out of 18 regular members in attendance:

1. Francis Charles Brioso, Board Secretary - Acting Chair
2. Ian Kenneth Orasa
3. Glenda Perico-Brioso
4. Maffeth Opiana
5. Joseph Ciudadano (Proxy - Maffeth)
6. Marife Altabano, Board Member (Proxy- Glenda)
7. Maricon Opiana (Proxy - Maffeth)
8. Zyra Balmes Hila, Board Chair (Proxy - Francis)
9. Harold Gomez (Proxy - Irvin)
10. Cris Fragata Gomez (Proxy- Irvin)
11. Roderick Sumalinog (Proxy- Irvin)
12. Leah Banastao Sumalinog (Proxy - Maffeth)
13. Jeffrey Altares (Proxy - Irvin)
14. Ralff Nestor Nacor - joined at 6:52 pm

• Irvin Sto. Tomas - community member

Absent:

1. Frinces Ezra Carullo, Board Treasurer
2. Ramon Olaño Jr.
3. Johnny Alegre, Board Member
4. Marvin Molin

2. Determining of quorum

The quorum is determined with the majority of members present in the meeting.

3. President's Report

Based on the Organizational Meeting, Johnny Alegre, the President has expressed interest to resign. As per his letter, he is resigned officially on January 6 2023. The board did not appoint his successor.

In lieu of the President's Report, Francis shares the Annual Activities for 2022 found at Meta.

4. Treasurer's Report

For the Treasurer's Report, Ezra did not assign a proxy. It is agreed therefore, her report will follow on the next organizational meeting.

5. Approval of Minutes of the Annual Meeting 2022

The Summary of the Annual Meeting is shared to the members:

March 19 - The 2022 Annual General Meeting was conducted with 13 out of 22 regular members were in attendance. The meeting was divided into two parts: presentations, and election of the new set of officers. Introduction to Wikipedia Translation Tool, Reading Wikipedia in the Classroom, WikiGap Philippines 2022, and Wiki Stickering Campaign were the topics discussed. It was immediatley followed with the awarding of certificates to partners, out-going officers, and participants in different past activities of PhilWiki Community.

The second part of the meeting was the election of the new set of board for 2022-2023. The program includes the checking of attendance, treasurer's report, president's report, presentation of candidates, voting, and annoucement of result. There were 8 members nominated during the nomination period namely Johnny Alegre, Zyra Hila, Frinces Ezra Carullo, Ralff Nestor Nacor, Maffeth Opiana, Francis Charles Brioso, Irvin Sto. Tomas, and Maricon Opiana. The candidates were given time to give their statements. Ralff was not present while Maffeth delined the nomination. With 6 candidates left, the casting of votes was done via Google Forms administered by Marife Altabano.

A total of 13 regular members were in attendance and all participated in the voting: Johnny Alegre, Jeffrey Altares, Marife Altabano, Leah Banastao-Sumalinog (proxy: Maffeth Opiana), Glenda Perico Brioso, Francis Charles Brioso, Frinces Ezra Carullo, Joseph Ciudadano, Maricris Fragata Gomez (proxy: Irvin Sto. Tomas), Zyra Hila, Maffeth Opiana, Maricon Opiana, and Irvin Sto. Tomas.

After the validation of votes, result was announced: Johnny Alegre with 9 votes (ELECTED), Francis Charles Brioso with 7 votes (ELECTED), Frinces Ezra Carullo with 6 votes, Zyra Hila with 10 votes (ELECTED), Maricon Opiana with 12 votes (ELECTED), and Irvin Sto. Tomas with 12 votes (ELECTED).

Without any objection, the minutes of the annual meeting 2022 is hereby approved.

6. Election of Board Members

The members are asked to choose 5 regular members to be elected as the board. The voting period is until 11:00 pm.

• 9 members participated in the election: Maffeth, Maricon, Ian Kenneth, Ralff, Glenda, Francis, Marife, Harold, Cris

At 9:13 pm, Francis posted the results, as follows:

• Maffeth - 8 - Elected
• Francis - 6 - Elected
• Glenda - 6 - Elected
• Ian Kenneth - 5 - Elected
• Marife - 5 - Elected
• Irvin - 4
• Ezra - 2
• Joseph - 2
• Zyra - 2
• Harold - 1
• Maricon - 1
• Marvin - 1
• Ralff - 1
• Ramon - 1

7. Other Matters

The newly elected board will meet for the election of officers.

The meeting adjourned at 9:30 pm.