Open Science for Arts, Design and Music/Project

Project description of Open Science for Arts, Design and Music. This is an edited version of the project description according to the recommendations received (the original application form and evaluation report).

The project is developed with the support of swissuniversities in the frame of the programme P-5 "Open Science | Phase A" submitted by 31.05.2021, primary action line "Alternative forms of publications", report on the fundings.

Summary

The disciplinary fields of Arts (photography, visual and performing arts, such as dance, theatre and cinema), Design (including sub-disciplines such as visual communication, industrial design, fashion design and interaction design) and Music (including sound and aural arts) present a series of complex issues related to the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions. These disciplinary fields produce a wide range of multimedia outputs, they imply action-research and practice-based research, and they collaborate with specialized national Swiss publishing houses. This situation makes the implementation of Open Access in the disciplinary fields of ADM (Arts, Design and Music) particularly complex. At the same time, practices developed within these fields address issues which are relevant in other disciplines. The present project proposal aims at supporting the Swiss disciplinary field of ADM in implementing the swissuniversities Open Access action plan 2021-2024 in collaboration with key stakeholders. More specifically the project involves a network of Swiss schools of ADM and it develops centralised and local services. The centralised service produces guidelines and solutions for a selection of case studies with the support of a legal team, it produces webinars and training for the local staff, it involves Swiss institutions in international networks and it triggers Green, Gold and Gold Open Access among the publications in the field of ADM. At a local level, the different schools involved notify case studies, receive training and coaching to support their researchers, teachers and collaborators, to include Open Access and Open Data (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula and to negotiate with national publishers specialised in ADM. The project contributes to alternative forms of publications and it participates to international initiatives: it implements in 2022 the guidelines, in 2023 training and coaching, and in 2024 the negotiations with institutional, national and international publishers. Institutions involved: SUPSI (Ticino), HES-SO (ECAL, Lausanne; HEAD – Genève; EDHEA, Valais), ZHdK (Zurich), HSLU Hochschule Luzern – Design & Kunst (Lucerne), BFH (Bern), FHNW (Basel). Letters of support from Swiss Federal Office of Culture, Pro Helvetia Swiss Arts Council, Swiss National Science Foundation, DARIAH-EU Digital Research Infrastructure for the Arts and Humanities, SARN Swiss Artistic Research Network, SDN Swiss Design Network.

General information

Title and Acronym (short title) of the project	Open Science for Arts, Design and Music OS-ADM
Primary action line	Alternative forms of publication
Secondary action line (if applicable)	Participation to international initiatives
Proposal deadline	31 May 2021
Start and end date of project	1^st January 2022 – 31^st December 2024
Project management / lead	Iolanda Pensa

No	Participating institution(s)
1	Applicant institution SUPSI – Scuola universitaria professionale della Svizzera italiana	(leading house)
2	Partner institution FHNW – Fachhochschule Nortwestschweiz
3	Partner institution HES-SO – Haute École Spécialisée de Suisse Occidentale (ECAL, EDHEA, HEAD)
4	Partner institution HKB – Hochschule der Künste Bern
5	Partner institution HSLU – Hochschule Luzern Design & Kunst
6	Partner institution ZHdK – Zürcher Hochschule der Künste

Project content and objectives

Objectives and Pertinence

The proposal aims at supporting the Swiss disciplinary field of ADM in implementing the swissuniversities Open Access Strategy and Action Plan 2021-2024, in collaboration with key stakeholders. The project contributes to alternative forms of publications by negotiating with institutional, national and international publishers in the fields of arts, design and music; it participates in international initiatives and it specifically contributes to DARIAH and DOAJ.

Table 1. Project objectives (SMART) Describe the concept and methodology.

Specific Objectives	Measurable	Attainable	Relevant	Time-based
- Monitoring of research practices in the field of ADM.	- Collecting information from ADM educational institutions in Switzerland (expecting 20 case studies, with a selection of 10).	- Involvement of a specialised project team.	- The project specific objectives are aligned with the approach defined by the national OA Strategy and Action Plan. They address the specific needs of disciplinary fields with the endowment of the key stakeholders (all Swiss schools of arts and design are involved in the project). They address issues which are relevant also for other disciplines.	- The project is developed within the timeframe of the OA Strategy and Action Plan (2022-2024). It is designed to support the implementation phase of the OA Strategy and Action Plan and to allow institutions to continue in the OA Policy and Open Science approach after the end of the project with their trained local teams and according to guidelines. The project is structured into three main phases: Phase 1 (2022) – Production of the guidelines Phase 2 (2023) – Training and coaching Phase 3 (2024) – Negotiation with national and international publishers and dissemination of the project results. Preparation of the follow up of the project.
- Monitoring of the practices of publishers specialised in ADM in the field of Open Access.	- Review of the publications on DOAJ (Directory of Open Access Journals) - Networking with DARIAH (Digital Research Infrastructure for the Arts and Humanities).	- Involvement of a specialised project team.
- Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems.	- Guidelines responding to a selection of 10 case studies and to common problems such as the production of multimedia formats in Open Access, the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions; copyright management; use of content under open licenses and release of content under open licenses. - Reviews of the local teams. - 3 webinars	- Training and coaching for trainers. - Support of local teams for researchers in the institutions involved.
- Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula	- 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.	- Guidelines and webinars provided by the project team. - Support of the project team. - Trained local teams.
- Implementing Open Access among institutional publications.	- 70% of institutional publications Open Access.	- Training and coaching from the project team. Implementation at a local level with the involvement of the institutions and in accordance with the Open Access policies.
- Negotiating Open Access with publishers (Green and Gold Road) at a national and international level.	- 3 specialized publishers in art and design with publications in German, French and Italian in Open Access. - 3 international publications in art and design in Open Access.	- Involvement of a specialised project team. - Training and coaching from the project team. - Negotiations based on the relationships of the local teams.
- Guaranteeing the viability of the project once the funding from the OS programme stops	- All Swiss schools of art and design are involved in the project.	- Project structured in centralised services (2022-2024) and local services (meant to continue after the end of the project). - Training and coaching of local teams. Involvement of Swiss networks for the follow up of the project.

The disciplinary fields of Arts (photography, visual and performing arts, such as dance, theatre and cinema), Design (including sub-disciplines such as visual communication, industrial design, fashion design and interaction design) and Music (including sound and aural arts) present a series of complex issues related to the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions. These disciplinary fields produce a wide range of multimedia outputs, they imply action-research and practice-based research, and they collaborate with specialised national Swiss publishers. This situation makes the implementation of Open Access in the disciplinary fields of Arts, Design and Music (ADM) particularly complex. At the same time the practices developed within these fields address issues which are relevant in other disciplines. The project responds to the specific needs related to the implementation of Open Science in the disciplinary fields of ADM, and it provides support through the production of guidelines, training and networking activities aiming at implementing Open Access among national and International publishers.

The project involves a network of Swiss schools of art and design and it develops centralised and local services. The centralised service produces guidelines and solutions for frequent cases with the support of a legal team, it produces webinars and training for the local staff, it involves Swiss institutions in international networks, and it triggers green and gold Open Access among the publications in the field of ADM. At a local level, the different schools involved notify case studies, receive training and coaching to support their researchers, teachers and collaborators, in order to include Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula and to negotiate with national publishers specialised in ADM (see Table 2, annex to the proposal, and Table 3, below).

Table 2. Areas and activities

Activities	Centralised service (project team)	Local services (local teams)
Coordination	- Production of the reports - Administrative management of the project - Communication within the project, regular meetings - Active involvement of the Swiss schools of ADM	- Definition of a local team - Review of the reports
Guidelines	- Documentation about research practices in the field of ADM - Analysis of a selection of case studies produced with the support of legal advice (selection of 10 case studies) - Production of guidelines - Editing and publication of the guidelines	- Identifying relevant case studies and best practices (expected 20) - Reviewing of the guidelines
Training	- Production of 3 webinars - Training and coaching to trainers	- Participating in training - Training and coaching to researchers - 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.
National publishers	- Support and coaching	- Relationships with 3 national specialised publishers in the field of ADM - Implementation of OA on institutional publications (70%)
International publishers	- Documentation about practices of publishers specialised in ADM in the field of Open Access - Networking with international publishers in the field of ADM to support 5 publications in Open Access - Relationships with DOAJ	- Suggesting publication
Communication and dissemination	- Communication and dissemination of the project guidelines and tools at a national and international level - Institutional website with guidelines, recorded webinars and other documents (June 2023)	- Communication and dissemination of the project guidelines and tools within the institution and among researchers and students

Table 3. Activities: centralised service and local services

Area	Specific Activities	Implemented by	Duration
Centralised service	- Active involvement of the Swiss schools of ADM - Analysis of a selection of case studies produce with the support of legal advice (expected selection of 10 case studies) - Documentation about research practices in the field of ADM - Production of guidelines - Editing and publication of the guidelines - Production of webinars (3 webinars) - Training and coaching to trainers - Documentation about practices of publishers specialised in ADM in the field of Open Access - Networking with international publishers in the field of ADM to support 3 publications in Open Access - Relationships with DOAJ - Coordination (production of the reports, administrative management of the project, communication within the project, regular meetings) - Communication and dissemination of the project at a national and international level - Institutional website with guidelines, recorded webinars and other documents (June 2023)	Project team	2022-2024. Possibility to activate specific activities after 2024.
Local services	- Definition of a local team - Identifying relevant case studies and best practices (expected 20) - Reviewing of the guidelines and reports - Participating in training	Local teams	During the project
Local services	- Training and coaching to researchers - 3 schools involved in the project organize workshops/seminars/courses related to Open Science for students - Relationships with 3 national specialised publishers in the field of ADM (in German, French and Italian) - Implementation of OA in institutional publications	Local teams	During the project and beyond 2024

How does the project meet the objectives of the national OA Strategy and Action Plan?

The project contributes to the implementation of Open Access in Switzerland by 2024 in the fields of ADM, and it is designed to guarantee the prosecution of Open Access after 2024, implemented and supported by the Swiss institutions working in the disciplinary fields. More specifically the project supports institutions and researchers in reaching 100% of scholarly publication activity in Open Access and all scholarly publications funded by public money in the fields of ADM freely accessible on the internet by 2024 (see Table 4, below, and Table 5, below).

Table 4. Contributions of the proposal to the guiding principles of the OA Strategy

Guiding principles of the OA Strategy	Contribution of the proposal to the objectives of the OA Strategy
1. Powerful and unified approach	The project involves all Swiss schools of art and design to join forces, collaborate and respond to common difficulties in their disciplinary fields. It creates and provides centralised services and it supports the local implementation of Open Access and Open Science in each institution. Furthermore it collaborates with national and international existing networks, initiatives and stakeholders.
2. Support and commitment from research communities	The communication of the project addresses specific targets with different communication tools and different aims. All relevant stakeholders are involved (the Swiss schools of art and design, grant-makers, existing national and international relevant networks and initiatives).
3. Cost transparency and cost neutrality	The project involves the negotiation with 3 national publishers and 3 international publishers, as well as the exploration of new forms of multimedia publications allowing to respond to the needs of research in the fields of ADM.
4. Ascertaining control and diversity of the scientific production process
5. Revision of quality assessment system	In the guidelines, the project considers the current evaluation process and reputation gain associated with the fields of ADM, which produces action-research and practice-based research, it is characterized by a wide range of multimedia outputs, and it has discipline-specific publishing practices.

Table 5. Contributions of the proposal to the action items of the OA Strategy

Action items of the OA Strategy	Contribution of the proposal to the action items of the OA Strategy
1. Adopting and aligning OA policies	The project relies on the OA policies adopted by the institutions involved, which are already responsible for implementing OA by 2024. Within this project their role is respected, but supported by guidelines and training. Furthermore the project takes into consideration the disciplinary differences, the various kinds of research, and the many ways of disseminating results which characterize the fields of ADM.
2. Negotiations with publishers	The project contributes to the negotiations with publishers in the fields of ADM at a national and international level, and it develops pilot activities by involving at a national level three Swiss publishing houses specialized in ADM and with monographs in particular in German, French and Italian. The negotiations implemented by the project do not address major scientific publishers (current negotiations are already implemented), but it addresses the specific publishers relevant in the fields of ADM which are not addressed by swissuniversities and the national networks: the project contributes to the national strategy in a complementary and specialised approach.
3. Coordinating and polling resources	The project takes advantage of existing resources, infrastructures (i.e. repositories and services).
4. Alternative form of publishing	The project focuses on alternative forms of publication by implementing Open Access among institutional publications, by involving national and international publishers in Open Access, by supporting Open Access officers, researchers and students in this process of Open Access publishing in the specific fields of ADM with the production of guidelines and training, and by exploring the use of institutional websites as a form of multimedia Open Access research output, applying the FAIR Open Access Publishing.
5. Communicating and rising awareness	The project promotes awareness about Open Access and Open Science specifically in the fields of ADM; it provides training and guidelines for an efficient implementation of Open Access in its specific field. Furthermore, to efficiently communicate and to address its specific targets, the project involves the Swiss networks of artistic and design research (SARN and SDN), the key stakeholders in this field, and the national and international projects connected to its topics.
6. Supportive regulatory framework	Open Access in the fields of ADM is often connected with national and international cultural repositories (archives, database of images, artworks, data repositories), and it depends on international legislations related to copyright and heritage management.
7. National monitoring	The project contributes to support the implementation of Open Access in the fields of ADM and to include its research outputs in the monitoring system (i.e. institutional repositories).

Provide examples of innovative components within your project, with respect to similar initiatives or projects. In particular, to what extent do you ensure the interoperability at national and international level?

The project is innovative by specifically addressing the needs of Swiss institutions and key stakeholders working in the disciplinary fields of ADM and by producing new tools to address the specific issues of these fields, which are relevant also for other disciplines (i.e. copyright management, open licenses, multimedia formats, reviewing processes for action-research and practice-based research). To guarantee interoperability at national and international level, it builds on existing national and international projects and initiatives, and it communicates its results and outputs to a broader selected network (please refer to the list of related initiatives in Table 6, annex to the proposal).

Table 6. Related initiatives

Category	Related initiatives	Notes
Networks	DARIAH: A network to enhance and support digitally enabled research and teaching across the Arts and Humanities https://www.dariah.eu/	Envisioned collaboration
Networks	Humanities at Scale (HaS) can be understood as an add-on to DARIAH. It is set up to improve DARIAH in fostering new and sustaining existing knowledge in digitally enabled research in the arts and humanities: http://has.dariah.eu/	Envisioned collaboration
Networks	Fair Open Access Alliance and FAIR Open Access Publishing https://www.fairopenaccess.org/	Application of the principals related to the FAIR Open Access Publishing
Repository	Data and Service Center for the Humanities (DaSCH) is responsible for the long-term preservation of research data in the Humanities.
Networks and guidelines	FAQ Diritto d’autore, copyright e licenze aperte per la cultura nel WEB, a cura del Digital Heritage Research Group ICOM ITALIA 2021 / FAQ related to copyright and open licenses designed for museums and cultural institutions	2020-2021 Envisioned collaboration
Networks and guidelines	VWS-AMS Association of Swiss museums (recurrent publication with guidelines and checklists for museums and cultural institutions). One issue was dedicated to copyright (“Copyright: Practical knowledge for museums”)
Open Science	OpenAIRE, participatory initiative to shift scholarly communication toward openness and transparency https://www.openaire.eu/	Envisioned collaboration
Open Science with a thematic approach	Open ScienCe Aeronautic & Air Transport Research https://oscar-h2020.eu/
Training	FOSTER is a coordination initiative that aims to support different stakeholders, especially young researchers, in adopting open access in the context of the European Research Area (ERA) and in complying with the open access policies and rules of participation set out for Horizon 2020 (H2020). https://www.fosteropenscience.eu/	2017-2019 (foster+)
Infrastructures	EOSC pilot The European Open Science Cloud for Research Pilot Projects https://www.eoscpilot.eu/	2017-2019
Infrastructures	HIRMEOS is going to improve five important publishing platforms for the open access monographs in the SSH and enhance their technical capacities and services, rendering technologies and content interoperable and embedding them fully into the European Open Science Cloud. The platforms participating (OpenEdition Books, OAPEN Library, EKT Open Book Press, Ubiquity Press and Göttingen University Press ) will be enriched with tools that enable identification, authentication and interoperability (DOI, ORCID, Fundref), and tools that enrich information and entity extraction (INRIA (N)ERD), the ability to annotate monographs (hypothes.is), and gather usage and alternative metric data. HIRMEOS will also enrich the technical capacities of the Directory of Open Access Books (DOAB) https://www.hirmeos.eu/	2017-2019
Infrastructures	The project aims to provide a full-fledged Social Sciences and Humanities Open Cloud (SSHOC) where data, tools, and training are available and accessible for users of SSH data. https://www.sshopencloud.eu/	2019-2022
Software	VRE4EIC. A Europe-wide Interoperable Virtual Research Environment to Empower Multidisciplinary Research Communities and Accelerate Innovation and Collaboration. https://vre4eic.ercim.eu/	2015-2018
	OpenUP. OpenUP addressed key aspects and challenges of the currently transforming science landscape in terms of quality assurance of scientific publications, communication of scientific outputs, and impact assessment with a focus on Open Science. It mapped out and promoted new solutions that better suit the needs of researchers, innovators, the public and funding bodies.	2016-2018
Publications	cognitio. Open-Access-Zeitschrift für Studierende der Rechtswissenschaften. Supported by swissuniversities.
Publications	e-codices 2017-2020. Virtual manuscript library of Switzerland. Supported by swissuniversities.
Publications	histHub Phase 2-3. Establishment and operation of a research platform for the historical sciences. Supported by swissuniversities.
Publications	histHub Phase 4. Networked and standardized data for historical sciences. Supported by swissuniversities.
Publications	NIE-INE. National Infrastructure for editions. Supported by swissuniversities.
Publications	NIE-INE Phase 2. National Infrastructure for Editions, Phase 2: From Project to Infrastructure. Supported by swissuniversities.
Publications	OA-EASI. Open Access for Educational and Applied Sciences in Switzerland. Supported by swissuniversities.
Publications	SONAR. Future archive of scientific publications. Supported by swissuniversities.
Publications	SwissCOSS. Specialised Research IT support to the Swiss research academic sector. Supported by swissuniversities.
Services	Swiss MOOC Service. Switzerland-wide solution for Massive Open Online Courses. Supported by swissuniversities.
Services	INCIPIT. INCIPIT - Infrastructure Nationale d’un Complément d’Identifiants Pérennes, Interopérables et Traçables. Supported by swissuniversities.
Services	ASPIRE. Graasp for Open Evidence-Based Research in Digital Education. Supported by swissuniversities.
Services	Easy FAIR. Supporting the adoption of FAIR and reproducible digital scholarship with Renku. Supported by swissuniversities.
Services	OA Compliance Check Tool. Open Access Compliance Check Tool. Supported by swissuniversities.
eScience	Develop SUID. Simple User Interface to the Data and Service Center for the Humanities (DaSCH) database. Supported by swissuniversities.
eScience	DLCM Phase 2. Massgeschneidertes Forschungsdatenmanagement. Supported by swissuniversities.
eScience	OLOS.swiss. Supported by swissuniversities.
Legal advice	DMLawTool. Guiding Tool for researchers to address legal aspects in data management. Supported by swissuniversities.	Envisioned collaboration
eScience	INCIPIT-CRIS. Infrastructure Nationale d’un Complément d’Identifiants Pérennes, Interopérables et Traçables – Current Research Information System. Supported by swissuniversities.
eScience	Materials Cloud. Materials Cloud as an open, international, and fully FAIR repository of computational data and workflows. Supported by swissuniversities.
eScience	openRDM.swiss. A National Platform for FAIR Research Data Management and Analysis. Supported by swissuniversities.
eScience	SELVEDAS. Service for Large Volume Experiment-Data Analysis utilising Supercomputing and Cloud Infrastructures. Supported by swissuniversities.
Training	Summer School. Summer School on Open Data and Open Access for Early-Career Researchers from Swiss Universities. Supported by swissuniversities.
eScience	SwissDAcS. Unterstützung und Infrastruktur für wissenschaftliches Datenmanagement. Supported by swissuniversities.
eScience	Arbeitsinfrastruktur für das Management von Daten und Forschungsinformationen. Supported by swissuniversities.
eScience	SWISSUbase. A Modular Research Information and Data Archiving Solution. Supported by swissuniversities.
Infrastructures	EOSC-ELCH. Swiss EOSC-EGI Link. Supported by swissuniversities.
Infrastructures	SLSP-Real+. Realisierung Swiss Library Service Platform. Supported by swissuniversities.
Infrastructures	Swiss edu-ID. The academic identity made in Switzerland. Supported by swissuniversities.
Services	SWITCH edu-ID. Digital identity for the Swiss university environment. Service supported by swissuniversities.
Services	CCdigitallaw. Competence Center in Digital Law: for legal issues relating to digitalisation. Service supported by swissuniversities.	Envisioned collaboration
Services	e-manuscripta.ch. New module for the creation of transcriptions. Service supported by swissuniversities.
Services	SWITCHengines. Tailored storage and virtual machines for the academic community. Service supported by swissuniversities.

Impact

Describe your communication, promotion, standardisation and exploitation plan in order to guarantee the future positioning of the envisaged service at national and international level.

The communication plan is structured to address different targets with various communication tools. During 2022 and 2023 communication will focus on the project partners and stakeholders. In 2024 communication will involve publishers (international and national), and it will focus on disseminating the project results (see Table 7 and Table 8, below).

The project and all its content are released under the Creative Commons attribution license (CC BY 4.0); data are released under the Creative Commons zero license (CC0). Attribution is provided to the specific authors and the project (with a link to the project full credits).

For the status quo of the implementation of OA policies and people involved in the schools, see Table 9, annex to the proposal. A list of the requirements in terms of OS and OA coming from relevant grant-makers in the fields of ADM is available on Table 10, annex to the proposal. Requirements in term of OA from a selection of relevant publications in the field of ADM is available in Table 11, annex to the proposal.

Table 7. Communication targets, actions and expected impact.

Targets	Communication tools	Envisioned actions	Expected impact of the project /skills acquired
Swiss schools of art and design (see Table 9, annex) - swissuniversities members and partners	- Partnership agreement - Formal engagement in the project - Annual and final reports	- Swiss schools of art and design are expected to implement Open Access by 2024. Within the project they are asked to: 1. Support the project and be involved; 2. Define a local team; 3. Provide training and support measures within their institution.	- Informed and involved - Feel supported and engaged
Local team (Open Access Officers, librarians, heads of research)	- Meetings - Annual and final reports - Guidelines - Training organized by the project team - Coaching provided by the project team	- Identifying relevant case studies and best practices (expected 20 in total) - Reviewing of the guidelines and reports - Participating in training - Training and coaching to researchers - 3 schools involved in the project organize workshops/seminars/courses related to Open Science for students - Relationships with 3 national specialised publishers in the field of ADM (publishing books in German, French and Italian) - Implementation of OA in institutional publications. - More broadly they need to support and coach researchers in their institutions, and they need technical and open science skills.	- Trained and supported - Skills gained: - Training and communication skills to transmit and educate researchers and technicians on open science in the fields of ADM - Ability to communicate the guidelines and to coach in their use.
Researchers and teachers of all Swiss schools of art and design	- Training and coaching organized by the local teams - Guidelines	- Researchers are requested to publish in Green and Gold Open Access. Furthermore they are expected to produce FAIR and open data and to implement Open Science in different areas of their work (open software, open hardware, open review processes, citizen science). The need to use/reuse legally and properly content from other researchers and institutions (multimedia formats). The need to produce open research, practice-based research and new artworks/services/products.	- Awareness of Open Science - Feel engaged and supported - Access to guidelines and to Open Access Officers in their institution.
Students of all Swiss schools of art and design	- Training organized by the local teams (3 seminars/workshops/courses) - Guidelines	- Use and reuse of images, texts, multimedia formats. - Production of images, texts, multimedia formats, new artworks/services/products.	- Awareness of Open Science - Awareness of copyright, open licenses, third parties copyright management
Institutional publications (see Table 9, annex)	- Direct contacts and meetings	- Implement Open Access to comply with the national Open Access strategy and implementation plan.	- Green or Gold Open Access
National publishers (3 publishers specialised in ADM publishing books in Italian, French and German). See Table 11, annex	- Direct contacts and meetings	- Implement Open Access to comply with the national Open Access strategy and implementation plan and the grant-makers requirements.	- Green or Gold Open Access
International publishers (See Table 11, annex)	- Direct contacts and meetings	- Open Access to comply with the international Open Access strategy and grant-makers requirements.	- Green or Gold Open Access
Swiss networks in arts, design and music (SDN - Swiss Design Network, SARN - Swiss Artistic Research Network, CSUM – Conference of Swiss Universities of Music, Swiss Society of Musicology)	- Direct contacts and meetings - Annual and final reports - Guidelines	- Endorsements - Review of the guidelines - Contributing in the project dissemination - Contributing in the follow up of the project - Implementation of Open Access in institutional conference proceeding and publications	- Support to the initiative - Better awareness of Open Science
Grant-makers (See Table 10, annex)	- Direct contacts	- Support to Open Science and open Government data - Support access to data and results of publicly funded projects - Implementation of Open Access in institutional conference proceeding and publications
Existing networks and projects	- Direct contacts	- Possible use/reuse of content produced by the project guidelines and webinars	- Informed, use/reuse
Other swissuniversities members	- Reports - Short description of the project published on swissuniversities website	- Swiss schools of art and design are expected to implement Open Access by 2024.	- Informed
Swiss scientific community	- Contacts with existing networks and projects to provide the guidelines and the project outputs.	- Possible use/reuse of content produced by the project guidelines and webinars	- Informed, use/reuse
International networks in the fields of arts, design and music (i.e. Dariah, International Federation of Theatre Research, International network for contemporary performing arts, European Music Council)			- Informed, use/reuse
Society (the project does not address directly society)	- Indirect communication tools: License in journals and publications - Availability of journals and publications in open repositories - DOI on all publications	- Possibility to access and reuse research results, publications and data - Possibility to contribute to research and tools	- (Indirect impact of the project)

Table 8. Project outputs, targets and communication tools.

Project outputs	Targets	Communication tools
Guidelines	- Open Access officers - Researchers and students	Website (institutional website hosted by SUPSI or by another project partner; institutional websites assure their maintenance)
Webinars	- Open Access officers - Researchers and students

Table 9. Local teams and activities

University	OS strategy and OA repository	OA office-r	School	Project reference person	Other collaborator(s)	Existing local activity	Planned local activity
SUPSI	OS strategy: https://www2.supsi.ch/cms/openscience/	Service Research and Innovation	Dipartimento Ambiente Costruzioni e Design	♀ Iolanda Pensa ♀ Marta Pucciarelli	♀ Loredana Alberti	Publications Artichoke (printed and digital publication) https://issuu.com/supsi_comunicazionevisiva Cross-media lab (a transdisciplinary collaboration and performance)	Training for researchers, teacher and collaborators
	InStory: https://repository.supsi.ch/		Accademia Dimitri (Research Axes 7: The Role of Arts in Life and Well-Being of Citizens in Their Communities)	♂ Demis Quadri		Online videos and performances	Training for students and researchers
HES-SO	OS strategy: https://openscience.hes-so.ch/fr/open-science-14415.html	Open HES-SO (♀ Isabelle Lucas)	ECAL	♂ Davide Fornari	♀ Yoo-Mi Steffen (librarian) ♂ Jonas Berthod (research assistant)	OA publications: - DSGDM : Digital Strategies in Genre-Defining Magazines https://hesso.tind.io/record/4918?ln=en	Training for MA students and researchers within the module “Training to Research”
	Arodes: https://arodes.hes-so.ch/		EDHEA	♀ Jelena Martinovic	♂ Matthieu Putallaz (data manager)	OA publications: Blackout Magazine, a paper-based and online journal	Training for students (Master level) and researchers
			HEAD – Genève	♂ Anthony Masure	♀ Claire Medri Vignola (documentaliste)	OA publications: - ISSUE-Journal, an online journal on art and design : https://issue-journal.ch - HEAD – Publishing, 3 books (Manifesto) released on APril 2021 on OA with several formats: https://www.hesge.ch/head/evenement/2021/lancement-head-publishing - Online Archival on HAL-SHS: https://hal.archives-ouvertes.fr/HEAD-GENEVE/browse/latest-publications - Partnerships with OA publishing houses: Naima, MétisPresses, Presses du Réel	- Training for MA students and researchers within the module “Training to Research” - OA information point + individual coaching service. - Information events on OA. - Development of OA books in various digital formats. - Archiving of research project databases and websites to ensure their longevity.
ZHdK	OA Policy: https://www.zhdk.ch/file/live/a6/a6d6038632f97862b2ca983afc92ed5847250c5d/zhdk-open-access_policy_en.pdf ZOPAR: https://www.zenodo.org/communities/zhdk/?page=1&size=20	Research Affairs Office (♀ Jasna Zwimpfer) Open Access Services (♀ Esther Zaugg)	—	♀ Jasna Zwimpfer, ♀ Esther Zaugg		Open Access Repository and Gold Open Access Funds: https://www.zhdk.ch/en/miz/open-access-1823 Infrastructures/Agreements: SCOSS (DOAB & OAPEN, PKP, OpenCitations), Knowledge Unlatched, Open Library of Humanities, Cambridge University Press, Sage, Taylor&Francis, Elsevier, Springer Nature, Wiley Local infrastructures for Green Open Access and Research Data Management: ZOPAR & Media Archive OA-Journals: OnCurating, Wind Tunnel Bulletin, Art Education Research Portal Partner Research Catalogue: https://www.researchcatalogue.net Research Data Management: https://www.zhdk.ch/en/miz/research-data-management-7111	- Two to three pilot studies with the aim to produce multimedia Open Science research publications - Yearly Open Science event with experts - Dissemination of centrally developed guidelines and trainings to researchers at ZHdK
	Research Data Management Policy: https://www.zhdk.ch/file/live/ff/ff05ee53c7ff71a9a00080fc090fd23245e648d2/fd_policy_zhdk_201911.pdf Media Archive: https://medienarchiv.zhdk.ch/
Hochschule Luzern – Design & Kunst	OA strategy: https://www.hslu.ch/en/lucerne-university-of-applied-sciences-and-arts/campus/libraries/repositorium/	♀ Simone Rosenkranz (OA); ♀ Andrea Eichholzer (Digital Agenda)	—	♀ Rachel Mader			- Clarifications and negotiations on publishing OA with chosen publishers - Including OA governance in the re-organisation of the library services - Evaluating formats of publishing with reference to OA databases - Training students, lecturers and other staff members concerning OA - Evaluating the sustainability of data management with reference to internal storage of it
	Lory: https://www.zhbluzern.ch/dienstleistungen/forschen-publizieren/
BFH	OA policy: https://www.dropbox.com/s/1n4h7edw6z1pgj8/Open_Access_Policy_EN.pdf?dl=0	Open Access Office (♀ Desirée Stalder)	HKB	♂ Beat Estermann		BFH: -·Richtlinien zur Förderung von wissenschaftlichen Open Access Publikationen an der BFH - Partnerships with publishing houses (MDPI, Cambridge University Press, SAGE, Taylor&Francis, Elsevier and Springer) - Online consultations - OS Strategie (under development) HKB: - Partnerships with publishing houses (Argus, Scheidegger & Spiess, transcript) - Data Management Expert: Claudio Bacciagaluppi - SNF-Sinergia Participatory Knowledge Practices in Analogue and Digital Image Archives (Institute of Design Research) - Ehrenreich Collection (Institut Interpretation) - Project Tonkünstlerverein (Institut Interpretation) - Datenbanken des Institut Interpretation	HKB: - OA information point + individual coaching service - Information events on OA. - Best practice award for OA publishing (inlcuding presentation). - Support for books to be published in OA. - Teaching format on OA/OS for Master students (at Y institute). - Workshop/Symposium on handling large databases.
	Arbor: https://www.dropbox.com/s/158bq4pjvuld8un/Repository%20Policy.pdf?dl=0
FHNW	OA policy: https://www.fhnw.ch/de/die-fhnw/bibliotheken/open-access	♂ Jörg Wiesel	HGK	♂ Michael Renner	♀ Tabea Lurk ♂ Christoph Moor ♀ Jane Haller	- Guidelines FHNW for OA policy https://www.fhnw.ch/de/die-fhnw/bibliotheken/open-access - IRF Database for Research Output - Publication of Performances, Videos and Filmanimation of the MHS and HGK through the Mediathek/Library of the HGK/MHS - Cielab.ch: Projectdatabase of the Critical-Icono-Entnography-Lab - Critical by Design: OA Publication published by transcript publishing	- Training for Researchers and for MA students - Information events on OA at the Mediathek/Library of the HGK/MHS FHNW - Development of OA publications in analogue and digital formats for the HGK/MHS FHNW. - Support for the Archiving of research projects in the IRF FHNW to ensure their impact.

Table 10. OS and OA requirements of relevant grant-makers in the fields of ADM

Grant-makers supporting arts and design	OS and OA requirements
Swiss National Science Foundation - Research grants	OA and Open Data
Swiss National Science Foundation - Agora grants
Swiss National Science Foundation - Publication grants	OA
Creative Europe Network
European Union	OA and Open Data
Federal office of culture
Network of European Museum Organisations (NEMO)
Pro Helvetia
Cantonal departments of culture	(Open government data)
Foundations such as Ernst Göhner Stiftung, Hasler Stiftung, Gebert Rüf Stiftung, Migros Fondation Nestlé pour l’Art, IKEA Stiftung Schweiz, Berner Design Stiftung
Cultural institutions	(Open government data)

Table 11. OA requirements of a selection of relevant publications in the field of ADM

Journals	Access	Peer-review	DOAJ	License	Link
Journal for artistic research (JAR)	Online	√		All rights reserved	https://www.jar-online.net/
Art Research Journal	Online		√	CC BY-NC-SA	https://periodicos.ufrn.br/artresearchjournal
Design science (Cambridge University Press)	Online		√		https://www.cambridge.org/core/journals/design-science
Design Issues (MIT Press)	Online	√			https://direct.mit.edu/desi
Sciences du Design	Online	√			http://www.sciences-du-design.org/index.php/sdd
A/I/S/Design (Italy)	Online	√	√		http://www.aisdesign.org/aisd/
ICOM-CC	Online	√	√	All rights reserved	http://www.icom-cc.org/360/publications/icom-cc-publications-online/#.YD4Zq11ueZw
She Ji: The Journal of Design, Economics, and Innovation (Elsevier)	Online	√	√	CC BY-NC-SA	https://www.journals.elsevier.com/she-ji-the-journal-of-design-economics-and-innovation/
Back Office	Online and print	√		CC BY-NC-SA	http://www.revue-backoffice.com/
conferences with OA publications ICDHS - International Conferences on Design History and Studies	Online and print	√			http://www.ub.edu/icdhs/
MetisPresses (Swiss publisher based in Geneva)	Online and print	√			https://www.metispresses.ch/fr
Triest Verlag (Swiss publisher based in Zurich and St. Gallen) – book series: “Visual Archives”	Online and print	√			https://www.triest-verlag.ch/en/
Casagrande (Swiss publisher based in Bellinzona)	Online and print	√			http://www.edizionicasagrande.com/
Società svizzera di studi teatrali	Online and print				https://www.mimos.ch/sgtk/
International Federation for Theatre Research	Online				https://www.iftr.org/
Society for Artistic Research	Online				https://societyforartisticresearch.org/
International Platform for Performer Training	Online				https://performertrainingplatform.wordpress.com/
“Culture teatrali”	Online				https://cultureteatrali.dar.unibo.it/
“Studies in Theatre and Performance”	Online				https://www.tandfonline.com/toc/rstp20/current
“Theatre Research International”	Online				https://www.cambridge.org/core/journals/theatre-research-international
Società Svizzera di Musicologia	Online				https://www.smg-ssm.ch/smg-ssm/publikationen/publikationen/schweizer-jahrbuch-fuer-musikwissenschaft/
Peter Lang Verlagsgruppe	Online and print				https://www.peterlang.com/
Open Book Publishers	Online				https://www.openbookpublishers.com/
“Rivista italiana di Musicologia”	Online				https://www.sidm.it/ojs/index.php/ridm

What are the expected benefits for the following target groups: swissuniversities members, their partners, the Swiss scientific community and the society?

The present project addresses the issue of managing third parties’ assets in the frame of academic publications, which largely affects the disciplines of ADM. Arts and design scholar are often researching bodies of works of authors, artists, designers, whose images are protected by the copyright of the respective Estates or of public and private collections. Copyright owners can oppose to open access publications of such assets, thus limiting the effectiveness of research outputs and their dissemination. In the case of music and performing arts, the reproduction and/or re-enactment of works by living or deceased authors is subject to similar issues, and granting a solid legal framework for such body of works is often complex or inconclusive. Both cases offer insights into problematic topics that can be relevant for other disciplines: the respect of author’s rights in the framework of OA can be relevant for scholars in the fields of literature and history, as well as for intellectual property managers. The DACS (UK’s flagship visual artists’ rights management organisation) is currently offering seminars open to researchers in order to address and answer their doubts concerning the management of visual assets. Thus, the present project can equally benefit GLAMs (galleries, libraries, archives and museums), that are including visual assets covered by copyright in their publications. See Table 12, below.

Table 12. Expected benefits and target groups of the proposal

Target groups	Benefits
swissuniversities members	The project supports the swissuniversities 2021-2024 Open Access Strategy and Implementation Plan. It supports Open Science in Switzerland and more specifically it focuses on a selection of six swissuniversities members: SUPSI (with Accademia Dimitri, Ticino), HES-SO (ECAL, Lausanne; HEAD – Genève; EDHEA, Valais), ZHdK (Zurich), HSLU Hochschule Luzern – Design & Kunst (Lucerne), BFH (Bern), FHNW (Basel).
Partners	The project supports the Digital Switzerland strategy with a focus on ADM (it also connects to Government data in the field of heritage, museums, archives, libraries and culture in general) and it involves stakeholders (national institutions working in the field of art and design, Swiss networks, Swiss grant-makers supporting culture and research in the fields of ADM…) with fall-outs in their work, in the reuse of their data and in access to scientific data.
Swiss scientific community	The project supports specifically the Swiss scientific community by providing 1. access to Green and Gold Open Access journals in the fields of art and design; 2. guidelines to deal with the process and to address common cases; 3. training. The project addresses specific issues in the disciplinary fields of ADM which are internationally relevant and which respond also to needs in other disciplinary fields (i.e. managing third parties rights, working with contemporary archives, managing rights of images, artworks and design).
Society	The project enlarges access to research results and data in the disciplinary fields of ADM. In particular by addressing issues of multimedia formats and by collaborating with stakeholders, it enriches the possibility for society to benefit from a wide variety of content.

How does the project promote interdisciplinarity in order to produce effects outside its own field of applications?

The project extends its effects outside its scope of action by involving national networks and key stakeholders outside academia in the fields of art, design, music, heritage, culture, open license, legal studies, patents, art economy, librarianship and archiving (please refer to the lists of target groups, schools, grant-makers and journals, see Table 12, above and Table 11, annex to this proposal) and by collaborating with existing projects and networks in the field of Open Science (please refer to the list of related initiatives, Table 6, annex to this proposal).

To what extent will the proposed results and/or services strengthen the position of the Swiss scientific community at the international level?

The project addresses specific issues in the disciplinary fields of ADM which are internationally relevant, it produces guidelines released under an open license and it contributes to make journals and monographs in the field of art and design accessible in Green and Gold Open Access. Furthermore the project collaborates with existing projects and networks in the field of Open Access. In particular the partnership with DARIAH - The Digital Research Infrastructure for the Arts and Humanities is specifically relevant to communicate the project results at an international level and strengthen the role Switzerland has in this field.

How are you promoting gender and cultural diversity?

Gender and cultural diversity will be promoted within the project team and the local teams. Training provided will aim at responding to gender and cultural diversity.

How do the measures dealing with age diversity respond to the needs of researchers or pilot users at different stages of their career?

The tools produced by the project (guidelines, webinars and training implemented by the local teams) are meant to reach researchers at different stages of their career, as well as students.

If applicable, how does the project address the services usability (adaptation to different digital skills levels) and e-accessibility issues (adaptation to specific disabilities)?

The documentation published online will be developed following the web content accessibility guidelines (SUPSI has been involved in projects promoting accessibility to museums and heritage for people with impairments and disabilities since 2015). The open licenses also allow republishing research results, for example for text-to-speech readers.

What risks are you envisioning regarding the viability of the project once the funding from the OS programme stops? How are you going to address these risks concretely?

To guarantee the viability of the project once the funding from the OS programme stops, the project is structured into centralised and local services. The centralised service is developed by the project team in 2022-2024 to provide support, training, guidelines and networking to local teams; the local teams will continue to operate after the end of the project. Eventually specific centralised activities could be activated after 2024 by consultants (i.e. update of the guidelines, new case studies); we are discussing the potential role of SARN Swiss Artistic Research Network to collect feedback and eventually to lead the follow up of the project

Mobilization of Resources

Describe the structure of the project (e.g. PERT diagram). Please explain how this project structure seems to respond optimally to the objectives you have set.

See Table 13, below.

Table 13. Structure of the project

Activities	2021	2022	2023	2024	2025
Coordination and communication	Project design Definition of the local teams	Start-up of the project (meeting), interim report	Annual report (Jan 2023), interim report 2 meetings	Annual report (Jan 2024), interim report 2 meetings Final report (Dec 2024)	Follow up Activities
Guidelines		Documentation about research practices in the field of ADM Identifying relevant case studies and best practices (expected 20) Analysis of a selection of case studies produce with the support of legal advice (selection of 10 case studies) Production of guidelines Reviewing of the guidelines Editing and publication of the guidelines
Training			Production of 3 webinars Training and coaching to trainers Training and coaching to researchers 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.
National publishers				Relationships with 3 national specialised publishers in the field of ADM Implementation of OA on institutional publications (70%)
International publishers				Documentation about practices of publishers specialised in ADM in the field of Open Access Networking with international publishers in the field of ADM to support 5 in Open Access Relationships with DOAJ
Communication and dissemination	Direct contact Involvement of partners and stakeholders Informing networks about the project		Institutional website with guidelines, recorded webinars and other documents (June 2023)	Public presentation of the project results with invitation to journals and publishers (May-June 2024) Public presentation of the project results and publishers involved (Oct 2024) Communication and dissemination of the project guidelines and tools at a national and international level, within the institution and among researchers and students	Maintenance of the website Collecting requests for a review of the guidelines

Description of the work packages

Table 14. Work packages

Work package table
No	Title	Responsible Partner	Effort (PM[2])	Start (Month)	End(Month)
1	Coordination and dissemination (Table 15, below)	SUPSI	38.90	M1 Jan 2022	M36 Dec 2024
2	Guidelines (Table 16, below)	Project team	27.74	M1 Jan 2022	M12 Dec 2022
3	Training (Table 17, below)	Project team with local teams	8.02	M13 Jan 2023	M24 Dec 2023
4	Publications (Table 18, below)	Project team with local teams	5.17	M25 Jan 2024	M36 Dec 2024

Table 15. Structure of WP1

Work package no	1	Work package title					Coordination
Responsible partner			1 : SUPSI
Partner number			1 SUPSI	2 FHNW		3 HES-SO		4 HKB	5 HSLU	6 ZHdK		Total
Effort per partner (PM)			17.42	3.87		3.87		3.87	2.13	3.87		38.9
Month of start			Jan 22		Month of end						Dec 24
Objectives: Coordination, organization, project management, communication and dissemination
Description of the tasks and roles of the partners for each of them · Definition of the local teams - Partners 1, 2, 3, 4, 5, 6 · Definition of the calendar of webinars and trainings for 2023 and the formats (identified periods March-April 2023, October 2023) - Project team and local teams · Administrative management of the project - Project team coordinated by partner 1 · Communication with program coordination - Project team coordinated by partner 1 · Communication within the project - Project team coordinated by partner 1 · Quality control and risk Management - Project team coordinated by partner 1 · Communication and dissemination of the project guidelines and tools at a national and international level to target publics - Project team coordinated by partner 1 · Public Relations - Project team coordinated by partner 1 · Communication and dissemination of the project guidelines and tools within the institution and among researchers and students - Local teams of partners 1, 2, 3, 4, 5, 6 · Active involvement of the Swiss schools of art and design - Project team coordinated by partner 1 · Review of the reports - Local teams of partners 1, 2, 3, 4, 5, 6 · Participation in the meetings - Local teams of partners 1, 2, 3, 4, 5, 6 Milestones · Kick-off meeting (Jan-Feb 2022) · Meetings (May-June 2022, Nov-Dec 2022, May-June 2023, Nov-Dec 2023, May-June 2024, Nov-Dec 2024) List of deliverables (month) · Project contract (Jan 2022) D1 · List of local teams (Jan 2022) D2 · Annual reports (Jan 2023, Jan 2024) D3a, D3b · Interim Report (June 2022, June 2023, June 2024) D4a, D4b, D4c Business model for the service emanating from the project · Public presentation of the project results (May-June 2024) D5 · Institutional website with guidelines, recorded webinars and documents (June 2023) D6 · Final Report (Dec 2024) D7 · Service Description (Dec 2024) · Summary of results (Dec 2024)

Table 16. Structure of WP2

Work package no	2	Work package title				Coordination
Responsible partner			1 : SUPSI with the project team and the local teams
Partner number			1 SUPSI	2 FHNW	3 HES-SO		4 HKB	5 HSLU		6 ZHdK	Total
Effort per partner (PM)			21.42	1.16	1.16		1.16	0.52		1.16	27.74
Month of start			Jan 22	Month of end					Dec 22
Objectives: Production of the project guidelines to support the implementation of Open Access in the fields of art and design
Description of the tasks and roles of the partners for each of them · Documenting research practices in the field of ADM - Project team coordinated by partner 1 · Identifying relevant case studies and best practices (expected 20) - Local teams of partners 1, 2, 3, 4, 5, 6 · Analysis of a selection of case studies produce with the support of legal advice (selection of 10 case studies) - Project team coordinated by partner 1 · Production of guidelines - Project team coordinated by partner 1 · Reviewing of the guidelines - Local teams of partners 1, 2, 3, 4, 5, 6 · Editing and publication of the guidelines - Project team coordinated by partner 1 List of deliverables (month) · List of relevant case studies and best practices (Feb-March 2022) D8 · Selection of relevant case studies (March-April 2022) D9 · Structure of the guidelines (April 2022) D10 · Draft of the guidelines (September 2022) D11 · Publication of the guidelines (Dec 2022) D12

Table 17. Structure of WP3

Work package no	3	Work package title					Coordination
Responsible partner			1 : SUPSI with the project team and the local teams
Partner number			1 SUPSI	2 FHNW		3 HES-SO		4 HKB	5 HSLU	6 ZHdK		Total
Effort per partner (PM)			0.15	1.42		1.42		1.42	0.77	1.42		8.02
Month of start			Jan 23		Month of end						Dec 23
Objectives: Production of the project guidelines to support the implementation of Open Access in the fields of art and design
Description of the tasks and roles of the partners for each of them · Production of 3 webinars - Project team coordinated by partner 1 · Training and coaching to trainers - Project team coordinated by partner 1 · Participating in training - Local teams of partners 1, 2, 3, 4, 5, 6 · Training and coaching to researchers - Local teams of partners 1, 2, 3, 4, 5, 6 · 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students - Local teams of partners 1, 2, 3, 4, 5, 6 (TBD) List of deliverables (month) · 3 webinars (March-April 2023, October 2023) D13a, D13b, D13c · 6 trainings for researchers (March-April 2023, October 2023) D14a, D14b, D14c · 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students (March-April 2023, October 2023) D15a, D15b, D15c

Table 18. Structure of WP4

Work package no	4	Work package title					Coordination
Responsible partner			1 : SUPSI with the project team and the local teams
Partner number			1 SUPSI	2 FHNW		3 HES-SO		4 HKB	5 HSLU	6 ZHdK		Total
Effort per partner (PM)			0.13	0.84		0.84		0.84	0.84	0.84		5.17
Month of start			Jan 24		Month of end						Dec 24
Objectives: Negotiations to with international, national and institutional publisher
Description of the tasks and roles of the partners for each of them · Documentation about practices of publishers specialised in ADM in the field of Open Access - Project team coordinated by partner 1 · Networking with international publishers in the field of ADM to support 5 in Open Access - Project team coordinated by partner 1 · Relationships with DOAJ - Project team coordinated by partner 1 · Suggesting publishers and publications (Partner 1, 2, 3, 4, 5, 6) · Relationships with 3 national specialised publishers in the field of ADM - Local teams of three partners (TBD) · Implementation of OA on institutional publications (70%) - Local teams of partners 1, 2, 3, 4, 5, 6 · Support and coaching - Project team coordinated by partner 1 List of deliverables (month) · 70% of institutional publications in Green or Gold Open Access (June 2024) D16 · 3 international journals in Green or Gold Open Access (June 2024) D17 · 3 national publishers in Green or Gold Open Access options (June 2024) D18

Describe the work plan (graphical articulation of work packages and tasks and key deliverables over time).

Please complete the milestone table: This table includes 2 to 3 milestones imposed by the program, and can be completed with the project's own milestones. An interim evaluation milestone is only required for projects lasting 24 months or more.

Table 19. Milestones of the project

Milestones
Date (Month)	Milestone
Jan-Feb 2022	Project Kick-off meeting
May-June 2022	Project meeting and Interim evaluation
October 2022	Open Access week - Review of the guidelines closes
Nov-Dec 2022	Project meeting and annual evaluation
May-June 2023	Project meeting and Interim evaluation
October 2023	Open Access week - Session of trainings and webinars
Nov-Dec 2023	Project meeting and annual evaluation
May-June 2024	Project meeting and Interim evaluation
	Public presentation of the project results with invitation to journals and publishers (May-June 2024)
October 2024	Open Access week public presentation of the project and of the journals and publication in Green and Gold Open Access
Nov-Dec 2024	Project meeting - final evaluation

Please complete the table of deliverables.

This table includes mandatory deliverables. Other deliverables may be inserted by the consortium. Three statuses are possible: public (accessible and distributed in open access), restricted (accessible by the experts appointed for the follow-up of the project and the members of the Open Science Delegation), and internal (only accessible to the project partners themselves).

Table 20. Deliverables

Date	Deliverable Title	Status
Jan 2022	Project contract between swissuniversities and the leading house SUPSI (Jan 2022)	Restricted
	List of local teams (Jan 2022)	Public
Feb-March 2022	List of relevant case studies and best practices (Feb-March 2022)	Public
March-April 2022	Selection of relevant case studies (March-April 2022)	Public
April 2022	Structure of the guidelines (April 2022)	Public
June 2022	Interim Report (June 2022, June 2023, June 2024)	Public
Sep 2022	Draft of the guidelines (September 2022)	Public
Dec 2022	Publication of the guidelines (Dec 2022)	Public
Jan 2023	Annual report	Public
March-April 2023, Oct 2023	1-2 webinars (March-April 2023, October 2023)	Public
	6 trainings for researchers (March-April 2023, October 2023)	Open to researchers
	3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students (March-April 2023, October 2023)	Open to students
June 2023	Institutional website with guidelines, recorded webinars and other documents (June 2023)	Public
June 2023	Interim Report (June 2022, June 2023, June 2024)	Public
Oct 2023	Training and Open Access week	Public
Jan 2024	Annual report (Jan 2023, Jan 2024)	Public
May-June 2024	Public presentation of the project results with invitation to journals and publishers (May-June 2024)	Public
June 2024	Interim Report (June 2022, June 2023, June 2024)	Public
Dec 2024	Business model for the service(s) emanating from the project	Public
	Final report	Public
	Service Description	Public
	Summary of results	Public

Please complete the risk management table.

The table includes an imposed risk regarding the sustainability of services (for projects that provide such service(s)).

Table 21. Risk management

Title of Risk	Description	Possible mitigation	Probable consequence	Level
Outdated guidelines	The guidelines provide procedures which take into account current legislations, tools and infrastructures	Involvement of the Swiss networks for art and design for the follow up of the project and to collect the possible need for a revision of the guidelines	The guidelines are obsolete and do not respond to existing tools and legislation.	Medium
Poor quality of the guidelines	The guidelines do not respond to the needed of researchers and of the institutions involved	Identification of a series of case studies connected to the institutions involved (relevance); involvement of a specialised project team open to consultants; review process of the guidelines; one year to produce and process the guidelines	Low relevance of the project results	Medium
Webinars in English	Webinars are produced in English with difficulties in sharing them with students and some scholars.	Possibility of producing webinars in German, French and Italian, curated by the local teams with the support of the project team	Need for other webinars and training	Low
Impossibility of releasing a selection of content in Open Access (third parties content, artworks)	Scientific publications including images from third parties or artwork can not be published in Open Access or need to be published without images.	Addressing directly this issue within the project; possibility to include in the guidelines innovative solutions such as multimedia institutional websites; brainstorming with local teams, research teams and stakeholders; possibility to involve stakeholders (i.e. swissuniversities, grant makers, international networks) for an endorsement of the working direction proposed within the project	Limited application of Open Access to the fields of ADM; necessity to endorse alternative forms of publication	High
Heterogeneity of research outputs in the fields of art and design	Difficulty in defining scientific research and papers in the fields of art and design with relevant documentation which is not in the form of paper (i.e. multimedia formats, catalogues, exhibitions, prototypes, workshops, action-research and practice-based research…)			High
Limited use of the guidelines and webinars created by the project	The guidelines and the webinars produced by the project are accessed by few people	Communication and dissemination activities for one year; direct contact with stakeholders; use of the communication channels of the institutions involved; involvement of national networks	Low relevance of the project results	Medium
Inefficient training for trainers	Training does not provide sufficient support for local teams who will have to implement training in their institutions	Collaboration with existing networks and initiatives supporting Open Science training; one year to focus on training and coaching; production of webinars, specific trainings and one-to-one coaching	Need for other webinars and training	Medium
Homogeneity of the participants in the training	The participants involved in training are not gender balanced (with a predominance of women) and they do not include diversity	The training is open; it is communicated through networks, stakeholders and the institutions involved; it is accessible through different formats (online, in-person, through the guidelines); online documentation is released with open licenses and it is published using the digital accessibility guidelines; specific participants are triggered	Limited gender balance and diversity within the project	Medium
Reluctance of publishers	Impossibility to find an agreement with publishers for Green or Gold Open Access	Initiating contacts with publishers in 2021; collaborating with publishers already known by the institutions; use of national and international studies about impact of OA for monographs; collaboration with Grantmakers in the negotiation process; collaboration with other publishers; possible collaboration with CSAL Consortium of Swiss Academic Libraries	Limited number of Open Access publishers and journals in the fields of art and design	High
Reluctance of scholars in the fields of art and design	Difficulty in convincing scholars in the fields of ADM of the importance of Open Science. Unwillingness to open content for commercial use. Fear of opening content and someone will use it for commercial purposes. Feeling of a lack of evaluation and reputation mechanisms in their fields considering Open Access; limited number of publicly funded research in the fields of ADM	Using content and arguments supporting Open Science from other initiatives; creating a space for brainstorming and discussion that allow to reflect on the advantages of Open Science in the fields of art and design (I.e. open culture, collaboration with GLAMs, reuse of content from cultural institutions/archives also for design, fashion and new art works, increased visibility of research outputs, collaboration with open online collaborative projects such as Wikipedia, Wikidata, Wikimedia Commons); focusing on content produced within research financed by SNF and Europe (explicit requirements of Grantmakers); application of institutional Open Access and Open Science policies	Limited Open Access in the fields of ADM	High
Sustainability	The centralised service is guaranteed during the project (2022-2024). After the end of the project the local services are maintained by the local teams.	The project is well-connected to the 2024 timeframe for Open Access in Switzerland; the structure of the project is meant to support local teams to continue the activities after the end of the project; limited costs for a follow-up of the project (i.e. review and update of the guidelines)	The program does not include this service in its service portfolio.	Medium
Maintenance of the project website	The documentation of the project needs to be made available on an Internet website after the end of the project	The website is created as an institutional website to guarantee its regular maintenance; collaboration of existing networks; documentation published also on Zenodo and eventually GitHub. Backup of the Internet Archive	The website is available online on the Internet Archive	Medium
Limited involvement of the Swiss schools of art and design	The Swiss schools of art and design are not actively involved in the project	Clear identification of their role and of the activities of the local teams; fundings provided by the institutions for their local teams and activities; regular meetings	Limited use of the project results and limited pertinence of the project	Medium

Effectiveness Questions:

What indicators and verification measures are you proposing for the evaluability of project activities?

– Structure of the guidelines including 1. practices in the fields of ADM from all the partners involved, 2. practices of publishers in these fields and 3. responses to major issues related to the implementation of Open Access in the fields of ADM.

– Feedback related to the guidelines: the feedback is requested from the local teams and the stakeholders involved (review process) - criteria: the guidelines present relevant case studies, they provide answers/solutions and relevant information/indications.

– Publication of the guidelines or reuse of content from the guidelines by partners and stakeholders.

– Implementation of the training: involvement of participants from all local teams/partner institutions, balanced number of participants male and female, feedback related to the training sessions, capacity of the local teams to implement training in their institutions, pertinence of the training in the partners institutions for students and scholars.

– Green or Gold Open Access implemented on institutional publications (expected 70% of the current institutional publications).

– Green or Gold Open Access implemented by international and national publishers (expected three international publishers and three national publishers).

– Institutional website with the documentation of the project and/or agreement with a stakeholder for the follow up of the project.

How is the risk management matrix evaluable?

The risk assessment was created by identifying risks for each activity planned within the project. The evaluation of the risks drove to a mitigation plan which was included within the project. The evaluation reported in the risk management table considers likelihood, probability and impact (see Table 21, above).

How does the adopted work plan support the achievement of project objectives?

The work plan is designed to support Swiss schools of art and design in implementing Open Access by 2024 and to achieve all the specific project objectives in line with the national Open Access strategy and implementation plan (see Table 22, annex to this proposal, and Table 23, annex to this proposal).

Table 22. Specific project objectives, activities and deliverables

Specific project objectives	Activities and deliverables
Monitoring of research practices in the fields of ADM.	- Guidelines
Monitoring of the practices of publishers specialised in ADM in the field of Open Access.	- Guidelines
Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems.	- Guidelines - 6 trainings for researchers - formats TBD (March-April 2023, October 2023) - 3 webinars (March-April 2023, October 2023)
Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula	- 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students (March-April 2023, October 2023)
Implementing Open Access among institutional publications.	- 70% of institutional publications in Green or Gold Open Access (June 2024)
Negotiating Open Access with publishers (Green and Gold Road) at a national and international level.	- 3 international journals in Green or Gold Open Access (June 2024) - 3 national publishers in Green or Gold Open Access options (June 2024)
Guaranteeing the viability of the project once the funding from the OS programme stops	- Project structured in centralised services (2022-2024) and local services (meant to continue after the end of the project) - Training and coaching of local teams. Involvement of Swiss networks for the follow up of the project

Table 23. Problems and envisioned topics for the guidelines

Problem	Envisioned topic for the guidelines
Necessity of producing research based on documents and images of archives and of including these documents within the research outputs (publications, exhibitions, catalogues, multimedia installations...).	Managing third parties rights for content in the public domain (70 years after the death of the author); legal restrictions for images, related to heritage management; rights related to reproductions; fees; restrictions related to digital publications.
Necessity of producing research based on contemporary documents, images, audio and video and of including these documents within the research outputs (publications, exhibitions, catalogues, prototypes, artworks, multimedia installations...).	Working with contemporary archives. Managing third parties rights for contemporary multimedia content (audio recordings, video, images…), freedom of panorama; finding content with open licenses, requisitioning authorizations or content under open licenses; fees.
	Release of content under open licenses (CC0, CC BY and CC BY-SA) and request of authorisations to release content under open licenses.
	Copyright management for collaborative productions; involvement of children and people with disabilities in performances and multimedia installations.
	Copyright management for different formats (publications, exhibitions, catalogues, prototypes, artworks, interaction design, performances, video and audio recordings, music, multimedia installations…)
Preserving authors’ rights and third parties rights.	Different modalities of disseminating research outputs with different forms of OA.
Necessity of producing multimedia research outputs produced by action-research and practice-based research (publications, exhibitions, catalogues, websites, multimedia installations, artworks...).	Managing third parties rights for digital dissemination, printed publications, catalogues, exhibitions, multimedia installations, design, performances, artworks.
	Managing the peer-review process and ethical issues for multimedia research outputs.
Production of a Data management plan for research proposals to be submitted to SNF and other grant-maker.	Models of data management plans.
Archiving data and content	FAIR data, data management and archiving third parties content. Issues related to media libraries and data repositories.
Necessity of training researchers to allow them to produce works they can disseminate.	Syllabus for researchers in copyright management, open licenses, open access, production of a data management plan.
Necessity of training students to allow them to produce works they can disseminate.	Syllabus for students in copyright management and open licenses.
Reaching maximum circulation of outputs.	Different modalities of disseminating research outputs and producing knowledge transfer among the targeted disciplinary communities and among society at large.
Persisting value of printed outputs.	Managing OA combined with printed outputs.
Incapacity of current institutional repositories to include multimedia formats	Documenting pilot projects. Possibility of using different repositories or producing peer-reviewed institutional websites or websites produced in collaboration with publishers.
Specialised publishers and journals in the fields of ADM are not in OA or included among DOAJ	Documenting pilot projects. Model of letters.

How does the governance of your project safeguard the proper participation of partners and clients/users in the decision-making?

The structure of the project combines a centralised approach and a decentralised approach. The governance of the project is assured by the centralised team which involves all partners in regular meetings – twice a year – to inform, collect feedback and engage all project members in the decision-making process. The support provided by the centralised service and implemented by the project team is based on the case studies proposed by the local teams; guidelines and reports are reviewed by the local teams. Training and coaching is provided on-demand and by working in small working groups. The project proposal was reviewed by all partners involved and adjusted according to feedback and proposals to better suit the needs of each school.

Efficiency Questions:

To what extent is your project avoiding duplication of effort and redundancy among swissuniversities members?

By involving all Swiss schools of art and design and their Open Access officers (i.e. in the cases of HES-SO, ZHdK and SUPSI), the project avoids duplication of effort and redundancy among swissuniversities members in the fields of ADM. Furthermore it ensures to benefit from existing tools and experiences by collaborating with existing projects and networks.

To what extent does your project team have the necessary skills to achieve the objectives?

The project team is managed by Iolanda Pensa and led by Iolanda Pensa. It further includes a scientific collaborator and a legal consultancy.

How could the available resources be improved or optimized (or even completed during project implementation) to achieve the objectives?

Within the project structure, funding and in-kind contributions from the partners are essentially meant to support the local teams and their activities; while the federal contribution is meant to support the centralised service implemented by the project team. This distribution of resources and expenses allows the Swiss schools of art and design to commit and invest resources into the local implementation of the OA Strategy and Action Plan within their institution, while benefiting from the support of the project. The project starts in 2022 to allow all partners to allocate the necessary resources in their financial plans.

Annexes to the present application

Budget Form PgB Multiple Projects
Detailed budget
Table 2. Areas and activities (included in the text above)
Table 6. Related initiatives (included in the text above)
Table 9. Local team and activities (included in the text above)
Table 10. OS and OA requirements of relevant grant-makers in the field of OS-ADM (included in the text above)
Table 11. OA requirements of a selection of relevant publications in the field of OS-ADM (included in the text above)
Table 22. Specific project objectives, activities and deliverables (included in the text above)
Table 23. Problems and envisioned topics for the guidelines (included in the text above)
Profiles of the team members
Letter of support from DARIAH
Letter of support from Pro Helvetia Swiss Arts Council
Letter of support from Swiss Federal Office of Culture
Letter of support from Swiss Artistic Research Network
Letter of support from Swiss Design Network
Letter of acknowledgement from Swiss National Science Foundation

Credits

Project concept and principal investigator: Iolanda Pensa
Project description: Iolanda Pensa with the involvement of all partners.

Review

Approval conditional on the requirement to advocate not just for Open Access options provided by publishers (“gold OA”/”green OA”), but also for alternative/innovative business models (for example “platinum”/”diamond”).

Other recommendations

It should be made clearer that all material produced (whether guides, case studies, recordings, training and educational material, or publications) will/can be provided under FAIR conditions at the end of the project to the best extent possible. Providing material openly on “institutional websites” is not enough for achieving FAIRness.
Governance of the project could be reinforced with a steering committee to include external expertise who can play the role of “critical friend” but also be an escalation route for any conflicts (members could be drawn for example from those who have provided letters of support).
Risk analysis did not include any risks caused by unforeseen delay to the project, and how those would be remediated, or activities re-prioritised.

Official documents

Review of the project https://www.swissuniversities.ch/fileadmin/swissuniversities/Dokumente/Hochschulpolitik/Open_Access/Results_of_call_for_proposals_212/212-005_OS-ADM_Consolidated_Evaluation_Report__online_version_.pdf
List of supported projects by swissuniviersities https://www.swissuniversities.ch/fileadmin/swissuniversities/Dokumente/Hochschulpolitik/Open_Access/Results_of_call_for_proposals_212/212_Result_of_the_call_deadline_31.05.21_final.pdf