Grants talk:Simple/Applications/Wikimedia Suomi/2020

simple APG Committee recommendation

We recommend that Wikimedia Suomi receive a grant of of 88,000 EUR for one year.

Wikimedia Suomi continues to plan innovative work with several cultural and municipal partners in Finland. The chapter will be pursuing important partnership work regarding work in Benin, with the Saami community, as well as general exploratory work with Finnish institutions to support their participation in the movement. We also appreciate that the chapter has been proactive in diversifying its funding sources, such as through the Kone Foundation and the City of Helsinki. However, we are concerned that the programmatic budget has risen substantially from last year. The chapter already has a sizeable grant and we think that Wikimedia grant funding cannot always replace reductions in funding from external partners. As such, we cannot recommend full funding for this proposal but recommend allocating the total of last year's funding.

Finally, we appreciate your work in developing Wikimedia Suomi’s strategic direction to inform its programmatic choices. We look forward to seeing how the chapter’s strategy will evolve in discussions with others in the larger Wikimedia Northern Europe collaborative.

For the committee, Alleycat80 (talk) 15:28, 27 November 2019 (UTC)

@Alleycat80: Just to confirm,

1. the 88000€ includes the 10% contigency ie. recommended size of the SAPG2020 would be the same amount as in SAPG2019?
2. did the committee understand that increase was not because of reductions but the main part of the Helsinki rephotography's self-funding for 2019 was allocated from SAPG2018? Ie. the actual size of SAPG2019 + 10368€ allocated from SAPG2018 was 98368€ (80000€ + 8000€ + 10368€)

In 2018 we had 5000€ reserved specifically for self-funding, unspent money from coordinator salary budget because our coordinator Tia got a full-time job from university and part of the year we were without a coordinator. The rest was saved from the travel budget. We used those as self-funding for the Helsinki rephotography project for the period 2018-11-01 - 2019-10-31 (in SAPG2019 budget it is recorded as external funding in row 34).

Doing the same now. Ie. using SAPG2019 for self-funding for Helsinki rephotography's next period is not possible as we had both positions (wikitech, glam-coordinator) filled for a whole year. We have also already used SAPG2019 for ongoing activities (biggest difference between 2018 and 2019 was Wikimania in Sweden and in-country travel to northern Finland)

We were already discussing in 2018 that it should be added to future SAPG with Winifred, but at the time we only prepared things that were needed for being eligible to apply for a grant from the city of Helsinki. So, the second-year was not included in SAPG2019 as the final decision by the city of Helsinki was done so late, 2018-10-30, that we were already written the SAPG2019 application. We, however, planned to include it to this one, SAPG2020, which would increase the total size of SAPG. If this is not possible it will require replanning. --Zache (talk) 21:53, 1 December 2019 (UTC)

Wikimedia Suomi SAPG approved in the amount of 88,000 EUR

Wikimedia Suomi (WMFI) is approved in the amount of 88,000 EUR with a grant term starting 1 January 2020 and ending 31 December 2020. We believe in the value of your programs and the rationale presented for growth. However, in working with a limited budget we cannot fund all requests fully even if you have a sound strategy with impactful projects. It is our responsibility to look across the entire portfolio of proposals and make difficult decisions regarding prioritization. In order to move towards a more equitable and diverse funding model across the movement, we are prioritizing support for emerging communities where annual plan funding will support organizational stability and put them on a path towards more sustainable programs.

We agree with the committee’s assessment overall, and agree that your chapter is pursuing important partnerships locally, with other Nordic countries through Wikimedia Northern Europe, as well as with communities not well-represented in the movement, such as the Saami indigineous community or communities in Benin.

We understand that this reduction in funding may affect some activities, such as the Helsinki Rephotography project as well as Tagging with Wikidata. However, you are best placed to propose the most appropriate prioritization of these funds. As you finalize planning given this funding decision, please update your plan, budget, and metrics accordingly.

Thank you for your continued work, and we look forward to working with Wikimedia Suomi in 2020.

With thanks, I JethroBT (WMF) (talk) 20:23, 3 December 2019 (UTC)

Thank you! --Zache (talk) 04:18, 4 December 2019 (UTC)

Midpoint Report Accepted

Hello Zache, Yupik, Susannaanas, and Wikimedia Suomi Colleagues, thanks for submitting your midpoint report. We have reviewed the metrics, budget, and report and marked them as accepted. Thank you for your work for the Wikimedia Movement! Best regards, DSaroyan (WMF) (talk) 13:13, 6 August 2020 (UTC)

Thank you! -Yupik (talk) 21:38, 6 August 2020 (UTC)

Just to document the change. When I copied the midpoint section in 16 July 2020 I added the "education" section under application by mistake and I noticed it now. I now fixed it by moving the content of the edit 16:23, 16 July 2020 to under the midpoint section. (diff 19:26, 31 January 2021) --Zache (talk) 19:32, 31 January 2021 (UTC)

Request for reallocate of the money from SAPG2020 to Helsinki rephotography’s third year self-funding

This request was made to Simple APG team on Aug 12, 2020 in an email when we drafted our Helsinki rephotography application. I was asked to do the request on the talk page as well so it's publicly documented.

Hi,

We are currently writing the Helsinki Rephotographys second year report for the City of Helsinki. This is also the third year application for the next period 1.11.2020 - 31.10.2020. The deadline for the report-application is Friday, August 14, 2020. The approval from WMF for the use of SAPG is needed when the city makes the decision in September, but if it is ok then we can write it already to this report-application.

- https://meta.wikimedia.org/wiki/Helsinki_rephotography

Our general plan for the third year is to continue online events for contacting new participants until spring and then review the COVID-19 situation again. In general, online outreach work will be like what we described in TMIG. Our main event in summer 2021 will be again Wiki Loves Monuments. - https://outreach.wikimedia.org/wiki/GLAM/Newsletter/July_2020/Contents/Finland_report

As this would be Helsinki rephotographs the third and last year we are focusing on the themes of how to get people to continue without a centralized project. As the query service for the Structured data on Commons is now online we plan to use SDoC as a central repository for the data and photos from Ajapaik and Finna services. At the same time, we hope that when the photos from users and GLAMs are stored in the Commons they will be used in the Wikimedia projects and that would attract people (from Facebook etc) to participate in editing, annotating and taking more photos.

Our target budget for the third will be 66000€ which would be 52000€ from the city of Helsinki and 14000€ self-funding from SAPG. For the period 1.11.2019 - 30.10.2020 we got 47000€ from the city of Helsinki.

Currently, Wikimedia Finland has unspent money from the SAPG2020 travel budget 11600€ and 7000€ reserved for project funding in “other costs”. - https://docs.google.com/spreadsheets/d/11DFxXcsAKh0Dr64zvZQZKmtE2d9nTd_T1fuzY16lCmk/edit#gid=803547822

Like previous years we would like to use money from ongoing SAPG (SAPG 2020) and next SAPG (SAPG2021) for self-funding. The request would be that 50% (7000€) of self-funding would come from SAPG2020’s other costs and rest 7000€ from SAPG2021.

As we will make a more detailed plan for SAPG2021 we may change how the self-funding is split between the two SAPGs if it is ok with you?

Behalf of Wikimedia Finlands board, -- Kimmo Virtanen, Zache

Attachments area

And followup comment by me (Zache) on Aug 14, 2020 8:12 PM

Thanks for your quick response and I will add the message to the talk page .

We also learned from the city of Helsinki that they extended the third period from end date 2020-10-31 to 2020-12-31 for all participants. If I understood correctly their email we could also ask to increase the grant from 52000€ to 60000€ to cover the extra two months.

This would mean that we increased the self-funding from 14000€ to 16300€. This would be still well inside our SAPG2020 and SAPG2021 plans and if it is ok to increase the sum, then I update the numbers with the increased sum. Ie. 8150€ for SAPG2020 and 8150€ for SAPG2021.

Br, --- Kimmo Virtanen

--Zache (talk) 07:56, 2 September 2020 (UTC)

@Zache: Hi Kimmo. As we discussed over e-mail, these requested budget changes are approved. I JethroBT (WMF) (talk) 18:04, 10 September 2020 (UTC)