Grants talk:PEG/WM NL/Annual Program Plan 2012/Report/Q2

WMF Review

Thank you for this report. Questions below:

Spending vs. program

See comments on Q1. As there's still a clear underspend, acknowledging upcoming hiring, please offer some updated budget for the remaining months of 2012, so we can work out the grant size. Asaf Bartov (WMF Grants) talk 00:23, 28 August 2012 (UTC)

Yes, we need additional funding for activities until January. We have an office, we have hired a director Sandra Rientjes. She has hired two additional employees Denise Jansen a database specicalist, and Sindy Meijer, a communication specialist who will both start working October 1st. The European GLAM wiki project has also started in collaboration with two other chapters.

Overall spending according to Annual Program Plan 2012 is 312 thousand euro. The plan requested a grant of 218 thousand euro. Current estimate of overall spending this year is 259 thousand euro, 63 thousand euro less than orginally planned. Grant request can be adjusted to 155 thousand euro. Ad Huikeshoven (talk) 07:30, 17 October 2012 (UTC)

Minor questions

• It is indicated that EUR 7.364,31 were spent on "unspecified projects". The comment [S] says "support of Chapters Conference of 5.000 euro has been allocated to unspecified programs", which seems copied from Q1. What were the "unspecified projects" this quarter? Asaf Bartov (WMF Grants) talk 00:23, 28 August 2012 (UTC)

Spending reporting Q2 covers the period January 1st to June 30th. In the Report Q3 the year to date amount for the line "unspecified projects" will be revised to € 5.311,85. That amount covers the € 5.000 for the support of the Chapters Conference and the costs of a visit to GLAMwiki London in Q3. Ad Huikeshoven (talk) 07:58, 17 October 2012 (UTC)

As far as I can tell, the GLAM-Wiki event has been postponed to April 2013. I guess you can take it off the Q3 plan too. :) Asaf Bartov (WMF Grants) talk 01:57, 26 October 2012 (UTC)

• Could you point at some information about the EUR 9.125 spent on "Misc. travel and meeting costs"? Asaf Bartov (WMF Grants) talk 00:23, 28 August 2012 (UTC)

Travel and meeting costs covers 1) travel costs including but not limited to travel costs of board members to board meetings and all travel costs by employees and covers 2) meeting costs including but not limited to hire costs of meeting rooms for strategy weekend by the board, the board transition weekend, meetings of the general assembly. Ad Huikeshoven (talk) 07:58, 17 October 2012 (UTC)

Thanks. Asaf Bartov (WMF Grants) talk 01:57, 26 October 2012 (UTC)

• Could you describe what the EUR 1.233 spent on the CoSyne project were spent on? Asaf Bartov (WMF Grants) talk 00:23, 28 August 2012 (UTC)

Answer: Asaf, these are expenses on meetings with members who are interested in testing the CoSyne demo and travel costs, including contacts with Wikimedia Germany (see also Q3 report). Grijz (talk) 20:40, 7 October 2012 (UTC)

These costs of the CoSyne project are going to be covered by the grant received from the CoSyne consortium and not by the WMF grant. Ad Huikeshoven (talk) 07:58, 17 October 2012 (UTC)

Thanks for the clarification. Please make sure such expenses are not ultimately included in the final accounting of how this grant's funds were used. Asaf Bartov (WMF Grants) talk 01:57, 26 October 2012 (UTC)

• This quarter, too, had less money raised in direct donations than projected in the budget. Is WMNL in a position to hypothesize about this difference? Asaf Bartov (WMF Grants) talk 00:23, 28 August 2012 (UTC)

Wikimedia Nederland receives some monthly and yearly recurring donations by faithful donors. Wikimedia Nederland also receives spontaneaous donations from people who have visited the donations landing page on the Wikimedia Nederland website hosted on servers hired by Wikimedia Nederland. The 10 thousand euro estimate in the Annual Program Plan might have been to optimistic. Wikimedia Nederland is planning in Q4 to send a letter to donors with an appeal to donate. We have hired extra staff that started working October 1st who will work on setting up a database of donors and other relations amongst many other duties. On the talk page of Report Q1 you asked about chapter versus WMF activities. There you wrote only activities covered by the WMF grant should be included in the Grant Report. In that respect, income from donations isn't an activitiy covered by the grant, is it? Ad Huikeshoven (talk) 07:58, 17 October 2012 (UTC)

Thanks. Asaf Bartov (WMF Grants) talk 01:57, 26 October 2012 (UTC)

Further information, see Report Q3

A draft of Report Q3 has been published, which contains information on activities and spending to date. Ad Huikeshoven (talk) 10:34, 17 October 2012 (UTC)

Report accepted

Thank you for your responses. This report is accepted. Regards, Wolliff (talk) 16:51, 26 October 2012 (UTC)