Grants:PEG/WM NO/christmas seminar and wlm ceremony/Report

Report accepted

This report for a Project and Event grant approved in FY 2012-13 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM NO/christmas seminar and wlm ceremony.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?: Answer YES or NO.; YES

Is your project completed?: Answer YES or NO.; YES

Did you use any of the grant funds?: Answer YES or NO.; YES

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.: Wikimedia organized on December, 14th, 2012, a meetup event in "Gamle rådhus", downtown Oslo, with a combination of lectures / speeches and informal discussions on the projects with Arts Council Norway. At the event, Wikimedia Norway together with the National Antequarian (Riksantikvaren) awarded prizes to five individual Wiki Loves Monuments winners, after nomination by the Wikimedia Norway jury, and with prizes donated by Wikimedia Norway, The National Antequarian, and Arts Council Norway (Kulturrådet). At the same time, this event was the year-end meet-up for members and wikipedians, who came together to meet each other in person and meet our GLAM partners from Arts Council Norway. The winners and volunteers were celebrated by a traditional, Norwegian christmas dinner that rounded off the event.

Prepared speeches were delivered by:

Erlend Bjørtvedt, Wikimedia Norway: Welcoming introduction and short information about our 2012 co-operation with Arts Council Norway, resulting in a substantial increase in new wikipedians and edits during the project peak in October and November. Proposing that a joint Wikipedia Academy 2013 is a relevant next step to the co-operation.
Tom Klev, director of Arts Council Norway: Review of the 2012 co-operation, account of the activities carried out together, comprising numbers of meetings, common press release of the co-operation, and 35 training courses. Mr. Klev summed up that Arts Council Norway has had much use from the project and will apply for funds to continue the Wikipedia project for the GLAM sector of Norway, and welcoming the idea of a joint Wikipedia Academy. Proposed that we discuss the possibility to co-operate on the norwegian GLAM-voyage project "Kultur- og naturreiser", and start up advanced (level 2) training courses for GLAM institution employees.
Lars Roede, wikipedian-in-residence at Oslo Museum: An informal and edutaining intropducton to the historic tradition of Julebord, "Takk-for-maten-tale", and wedding party traditions of the 18th century.
Håkon Magne Bjerkan, director at The National Antequarian: Reviewing the co-operation on WLM 2012, where Wikimedia Norway received access to the national cultural heritage site databases, transformed these into wikified county lists and municipal lists, and presented them in digital maps for PC and mobile. The National Antequarian also promoted the competition to some degree, though this could be more proactive in the future. Mr Bjerkan summed up by welcoming an even more thorough and broad co-operation on WLM 2013, incolcing more resources from the side of the National Antequarian.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

It was very successful to place a little extra resouces into hiring a suitable and welcoming location, that supplied a feeling among wikipedians of being celebrated and belonging to something worth celebrating. Investing in hotel and travel for WLM 2012 winners secured that every single winner who lives in Norway appeared, and openly expressed that they felt appreciated and motivated to take part next time aswell.

What did not go well?

Media attention was hard to achieve, we got local newspaper stories on silver medalist (Hognerud) and international finalist (Halvorsen), but no national story or substantial coverage on the winner (Wright), in spite of effort to acquire attention. This was probably also becaue the event was on a Friday, which is the hardest day to get media attention - but was necessary to choose because otherwise people wuldn't had been able to skip work or studies. All in all, the WLM has been hard to get buy-in for among media in Norway.

What would you do differently if you planned a similar project?

Work harder on media attention.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission.

Project goal

Provide the project goal here.

Present and discuss ideas for Year 2 of the formalized cooperation between Arts Council Norway and Wikimedia Norway.
Present awards to five winners of the Wiki Loves Monuments 2012 in Norway, including one winner qualified as top-15 globally. This will help us to market the free-license world of Wikimedia Commons to the media, and to draw more photographers into the Commons realm.
Gather Wikipedia activists and volunteers for professional discussions and round-up of 2012, and plan the traditional Christmas article competition for week 52. Including participation from the two Wikipedians-in-residence of Norway — Lars Roede (Oslo Museum) and Jon Birger Østbye (Norwegian Culture/Outdoor Museum).
Propmote the event and the Wiki Loves Monuments 2012 in Norway through the media.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.

Year 1 (2012) has resulted in 35 editing courses for museums and archives, encompassing more than 600 participants. In 2013, we seek funding for continuing this strategy, with advanced training courses (Level 2), Kultur- og naturreiser (cooperation on geodata-based travelling apps linked to Wikipedia), a joint Wikipedia Academy, and sub-projects.
The WLM 2012 award process received two substantial, local media stories on silver-medalist H. Hognerud, and international finalist R.. Halvorsen. The ceremony consisted of WMNO and the National Antequarian (Mr. Bjerkan) greeting winners, presenting them with substantial gifts (photo gift-cards, compact cameras, and lavish books), and winners commented with presenting their artwork and appreciating the awards.
All in all, the event conviened 35 people (see photos), including:

5 people from Arts Council Norway, including director Tom Klev and Project owner Kristin Bolgaard.
2 Wikipedians-in-residence — Lars Roede (Oslo Museum) and Jon Birger Østbye (Norwegian Culture/Outdoor Museum).
WLM gold-winner Simen Wright, student, Porsgrun (150 km from Oslo)
WLM silver-winner Helge Hognerud, GLAM photographer, Odda, Hardanger (700 km from Oslo)
WLM bronze-winner Junjun Guo, student, Bø i Telemark, (200 km from Oslo)
WLM bronze-winner Rune Halvorsen, police director, Bjugn (700 km from Oslo)
WLM people's prize winner Atle Abelsen, journalist, Akershus (close by Oslo)
Wikipedian of the Year 2012, Mr Claes Tande, Sandefjord
5 WMNO board members: Bjørtvedt, Wiig, Martens, Hjelleset, and Wengen.
3 members of the WMNO auduting committee (Hogne Neteland, Ole Flatemo, Lars-Aage Kamfjord)
10 other members of WMNO
2 non-member wikipedians, who signed up for membership
2 family members of WLM winners

We got two media stories, in the local newspapers Hardanger Folkeblad, and Fosna-Folket.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

The realization of further cooperation with Arts Council Norway.
Greater participation in the Wiki Loves Monuments 2013 competition.
Continuation and increased activity from Wikipedians-in-residence.

Provide an overall assessment of how your project went according to these measures.

Success, Arts Council Norway's applied to the government for funding a new year of co-operation.
Success, The National Antequarian has already invited WMNO to develop a more comprehensive and thorough co-operation on promoting and awarding the competition in 2013. The National Antequarian also issued an editorial story on the WLM 2012 at their official website.
The two wikipedians-in-residence where both present and received laurable mention, ain order to motivate them to continue their projects. Arts Council Norway is supporting efforts to try develop a W-I-R- project at the National Archives (Riksarkivet).

If you were to plan a similar project, would you measure it differently? If yes, please explain how.: NO.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure: No substantial impact.
Increase participation: Rewarding and gathering volunteers and creating greater spirit among existing wikipedians, agreeing on continued and stronger outreach through the GLAM project, and by drawing WLM winners into the Wikimedia sphere in order to attract participation in 2013. One other contribution was that we rewarded wikipedian Anne-Sophie Ofrim with a special gift (hand-made Wikipedia crystal glas) for long and outstanding service at Bokmål Wikipedia, she is a nototious volunteer who also ded very much to organize WLM 2012 with heritage lists, competition pages and other support.
Improve quality: The WLM 2012 award ceremony focused on quality, in the gold winner's short speech on the technical efforts behind his winning contribution, and through the statement by The National Antequarian to further develop the cultural heritage outreach through WLM 2013.
Increase reach: Definitely, both by signing up new members and attracting wikipedians and photographers whom we had never met before, for a social gathering intended to retain participation.
Encourage innovation: The GLAM project with Arts Council Norway will strive in 2013 to develop into a GLAM-voyage type of co-operation on geo-tagging and article exchange with the Natur- og kulturreiser. This will be an app and a service that let's tourists and travvelers access Wikipedia articles and photos as they travel through Norway.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation of expenditures has been received by WMF.

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: YES.

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.: These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.; Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.

Post	Budget NOK	Account NOK	Comment
Locations	6,000	6,000	"Gamle rådhus" second floor, Oslo
Dinner	17,000	17,396	Christmas dinner for 35 participants
Hotel	4,000	4,080	Four winners of the WLM 2012
Travel	4,000	1,465	Five winners of the WLM (not received invoice from R Halvorsen)
Gift-cards	8,000	8,905.56	Three winners of the WLM
Parking	300	240	Parking for transport of brochures, rollups, gifts, merchandise
Refund	−4,000	-4,000	Arts Council Norway's participants. This will be invoiced towards them.
Refund	0	-200	Payment by non-member wikimedians, NOK 200 from each
SUM	35,100	33,886.56	This equals approximately US$ 6,000

Total project budget (from your approved grant submission): NOK 35,300 + NOK 4,000 from Arts Council Norway

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the WMF grant is your only funding source): NOK 33,886.56

Total amount spent on this project (this total should be the total calculated from the table above): NOK 38,086.56

Total amount of WMF grant funds spent on this project (this total will be the same as the total amount spent if the WMF grant is your only funding source): NOK 33,886.56

Are there additional sources of revenue that funded any part of this project? List them here.: NOK 4,000 from Arts Council Norway; NOK 200 from one non-member entrance fee

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; NO, but there are funds ramaining from a previous project that can be deducted from payment.

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

NOK 0.00

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

Return unused funds to WMF (net account from a previous project).