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Grants:PEG/WM ID/Free Your Knowledge Project 2010

Funded
This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2009-10. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page now. They will be reverted.

  • This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
  • To review a list of other funded submissions by fiscal year, please visit the Requests subpage, and to review the WMF Grants Program criteria for funding please visit the Grants:Index.


File:Bebaskan Pengetahuan 2010.png
Bebaskan Pengetahuan 2010 (Free Your Knowledge 2010)
File:Teaser page 3 proposal bebaskan pengetahuan 2010.PNG
Taken from Indonesian proposal page 3
Legal name of chapter
Wikimedia Indonesia
Grant contact name
Siska Doviana
Grant contact user-name or e-mail
siska.doviana at wikimedia dot or dot id
Grant contact title (position)
Project Director
Project lead name
Siska Doviana
Project lead user-name or e-mail
siska.doviana at wikimedia dot or dot id
Project lead title (position), if any
Project Director
Full project name
Bebaskan Pengetahuan 2010 (Free Your Knowledge 2010)
Amount requested (in USD)
USD 7,500
Provisional target start date
Mid March 2010 (Mass Media Launch)
Provisional completion date
July 9, 2010

Budget BreakdownEdit

Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.

  • Estimated overall budget for the project is IDR 250,000,000,- equal to USD 26,880.43
  • Ford Foundation IDR 46,660,000,- equal to USD 5,000 (coverage breakdown in light brown)
  • Pertamina (Indonesian Oil and Gas Company) IDR 24,000,000,- equal to USD 2,580.64 (coverage breakdown in light blue)
  • Wikimedia Foundation IDR 68,225,775 equal to USD 7,500 (coverage breakdown in light green)
  • Actual budget received and spent: IDR 138,885,775,- equal to USD 14,933,-

LegendEdit

Ford Foundation
WMF
Pertamina

Post funding A - Stage 1: Preparation & FundraisingEdit

First fundraising and preparation: June 2009-August 2009
Second fundraising and preparation: December 2009-March 2010 (date revision)
Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.
A No Preparation and fund raising Qty Unit x Qty Unit x Unit Price (IDR) Total Amount (IDR) Total Amount (USD)
1 Communication cost (cellular and fax) 5 persons x 5 months x 240,000,- 6,000,000,- 648.65
2 Print and papers 6 months x 500,000,- 3,000,000,- 324.32
3 Fund raising approach (transport reimbursement) 5 months x 250,000,- 1,250,000,- 135.13
4 Interns @USD 8.2 per 8 hours
Total @IDR 1,500,000,-/months 4 persons x 5 months x 1,500,000,- 30,000,000,- 3,243.25
5 Coordination meeting 6 months x 1,000,000,- 6,000,000,- 648.65
6 Banner 15 pieces x 1 locations x 200,000,- 3,000,000,- 324.32
7 Poster 5 pieces x 10 locations x 65,000,- 3,250,000,- 351.35
Subtotal IDR 52,500,000,- USD 5,675.68

Note:

  • Rate: 1 USD ~ Rp 9,250
  • For item number 4, intern was brief that stipend money they receive is not salary. Their work is free yet receive compensation as "lunch and transport" after one day (eight hours). More than eight hours a day work will not be compensate.

Post funding B - Stage 2: Roadshow to Universities; introductions, training, and project exposureEdit

March 2010

Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.
B No Universities Introduction Qty Unit x Qty Unit x Unit Price (IDR) Total Amount (IDR) Total Amount (USD)
1 Transportation (to 10 universities) 3 times x 10 locations x 200,000,- 6,000,000,- 648.65
2 Courier (mail cost) 30 times x 10,000,- 300,000,- 32.43
Subtotal IDR 6,300,000,- USD 681.08,-

Post funding C - Training materials and jury evaluation systemEdit

 NOT FUNDED

Post funding D - Stage 4: Participant trainingEdit

Participant training introduction: 27 March 2010
Participant training advance: 25 May 2010
Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.
D No Participant training Qty Unit x Qty Unit x Unit Price (IDR) Total Amount (IDR) Total Amount (USD)
1 Auditorium rent cost 1 day x 0 (NOT FUNDED)
2 Trainer meals and transport 2 persons x 2 days x 0 (NOT FUNDED)
3 Assistant transports 2 persons x 2 days x 0 (NOT FUNDED)
4 Participant meals (beginners training March 27'10) 100 persons x 1 day x 50,000,- 5,000,000,- 540.54
5 Room rental cost and meals (advance training May 25'10) 34 persons x 1 day x 150,000,- 5,100,000,- 551.35
6 Training equipment for participant 100 persons x 1 piece x 10,000,- 1,000,000,- 108.11
Subtotal IDR 11,100,000,- USD 1,200

Note:

Post funding E - Stage 5: Jury trainingEdit

Jury training (by availability) in two sessions 16 & 17 April 2010
Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.


E No Evaluation of competitors by Jury Qty Unit x Qty Unit x Unit Price (IDR) Total Amount (IDR) Total Amount (USD)
1 Transport reimbursement for jury to held discussion 12 persons x 100,000,- 1,200,000,- 129.73,-
2 Room rental for Jury Training 12 persons x 1 times 1,000,000,- 108.11,-
3 Meals for Jury + Comittee 17 persons x 1 times x 50,000,- 850,000,- 91.89,-
4 Jury compensation for 3 months work 12 persons x 1 times 1,500,000,- 18,000,000,- 1,945.95
Subtotal IDR 21,050,000,- USD 2,275.68,-

Note:

  • For item number 4 the amount of compensation given to Jury (consist of 10 University Professor and [2 ID wikipedian]) must be big enough so they'll do it without complaining and must be low enough so it will not look like a paid professional task.

Post funding F - Stage 6: Press Conference 1 & 2Edit

Press conference project launching: 30 March 2010
Press conference awarding top five winners and National Awakening Day Commemoration: 20 May 2010
Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.
F No Press Conference Qty Unit x Unit Price (IDR) Total Amount (IDR) Total Amount (USD)
1 Project launching 50 media+officials x 60,000,- 3,000,000,- 324.32
2 Awarding top five winners 75 media+officials+invitations x 50,000,- 3,750,000,- 405.41
3 Laptop for top five winners 5 laptop x 5,000,000,- 25,000,000,- 2,702.70
4 Grand prize press conference (NOT FUNDED) 75 media+officials+invitations x 120,000,- (NOT FUNDED) (NOT FUNDED)
Subtotal IDR 31,750,000,- USD 3,432.43

Post funding G - Stage 7: Grand Prize WinnerEdit

Top five winners get laptop installed with ubuntu 9 (free operating system) on 20 May 2010
Grand prize winner got all expenses paid trip to attend Wikimania 2010 in Gdansk, Poland on 9 July 2010
Please note that the budget breakdown will be in Indonesian Rupiah (IDR) for exact calculation, US dollar value only for comparison purpose.
G No Grand Prize Winner Qty Unit x Unit Price (IDR) Total Amount (IDR) Total Amount (USD)
1 Air fare Jakarta-Gdanks-Jakarta 1 ticket x 21,275,000,- 21,275,000,- 2,300,-
2 Passport 3 passport (possible winners) x 1,000,000,- 3,000,000,- 324.32
3 Europe travel insurance 1 package (for 7 days stay) x 220,000,- 220,000,- 23.78,-
4 Visa to enter Poland 1 visa x 1,000,000,- 1,000,000,- 108.11
5 Fiscal departure 1 time x 0 NOT FUNDED NOT FUNDED
6 Pocket money + dinner 6 days x 385,400,- 2,312,400,- 249.99
7 Jakarta Airport international departure tax 1 time x 150,000,- 150,000,- 16.22
8 Airport-hotel-airport + daily transport 6 days x 185,000,- 1,110,000,- 120
9 Lodging 5 days x 370,000,- 1,850,000,- 200
10 Wikimania conference cost 1 package x 1,000,000,- 108.11
Subtotal IDR 31,917,400,- USD 3,450.53

Grand totalEdit

Expected funding A + B + C + D + E + F + G IDR 154,617,400,- USD 16,715.39
Revised: actual funding received A + B + C + D + E + F + G IDR 138,885,775,- USD 14,933,-


Note: Warning: don't do this at home - Project Director is crazy enough to do it without sufficient funding, see report for details.

Project scopeEdit

Bebaskan Pengetahuan 2010 (Free Your Knowledge 2010) is a three months wiki based writing competition. It is design as an integrated event consist of encyclopedia style writing technique training, endurance test, and in the same time serve as an effort to enrich information content in bahasa Indonesia.

The project will introduce and allow selected participant from 10 universities within Jakarta greater area to be trained on how to write in wikipedia and compete for three months. Each Universities only allowed to send in 9 participants and one professor as part of 12 juries (10 from universities and 2 from wikipedia ID). The 90 participants are watched closely by committee while competing and graded using an article matrix calculation created specifically for the project and the 12 juries to grade the article quality.

Project goalEdit

File:Wp 2010 poster mockup.jpg
Poster Mock Up to be distributed in 10 Universities in Jakarta and 4 of its satellite cities (Bogor-Depok-Tangerang-Bekasi)

ExternallyEdit

The competition's short term goal is to find and identify new dedicated quality volunteers writers from Indonesian academic circles. It will also serve as a way to introduce new ways of distributing knowledge in a free and effective way using correct terminology in the Indonesian language. The final goal is to have young leaders emerge from the project; it aims for sustainability by hoping that new volunteers, exposed by participating in the project, continue to participate in the movement. Winners get to attend the Wikimania International Conference 2010 in Poland and are expected to return with a fresh perspective on how Indonesia can participate in contributing free knowledge on global platform.

InternallyEdit

Project main goal is to double Indonesian Language Wikipedia very active contributors (100+ edit/ months) for three months. Indonesian very active contributors is stagnant around 28 (since Dec 2006) user for three years with the tendency of numbers of new articles dropping.

Non-financial requirementsEdit

Reference Letter Signed by Sue GardnerEdit

  • Contact: James Owen (WMF) - OK as per email on October 6, 2009
  • Contact: Richard Knipel (WM US-NYC) - OK as per chat on May 2010

The Free Your Knowledge 2010 Project will require roughly 150 signed reference letters from WMF. Recipient of this reference letter will be the 90 participants, committee & judges consist of interns, university student participants, university professors & professional (graphic designs, accountants, etc). All 150 reference letters will be custom made, highlighting the recipient contribution. Wikimedia Indonesia will write a draft of the letter and WMUS-NYC will help polished the English content. WMF will check the content and did minor edits when necessary, print 150 copies using WMF letter head, have WMF Director sign them, and mail them to Wikimedia Indonesia in bulk.


Other benefitsEdit

  • Media partners cooperation
  • Private companies cooperation
  • Government attention and cooperation
  • Cooperation with Universities meant that they will understand Wikipedia more, recognize their potential in enriching it instead of campaigning in banning it from Universities.
  • Mass media attention by press conference and press release
  • Public will be introduction to "Free Knowledge" initiative by putting banner and posters in 10 universities for three months
  • Introduces that Wikimania exist as an International conference
  • Should the project successful, future cooperation with universities will be easier since contact already established for Jakarta greater area, national launch will be possible to try next.
  • Private companies sees future similar projects as a good chance to do co-branding with the effort.

Measures of successEdit

  • All 10 universities participate and we have 90 active participants.
  • Indonesian Wikipedia very active contributors doubled up from around 30 users to 60 users. If total participant participate it will triple the number (90).
  • Mass media coverage. (update: Radio cooperation established, we have promo spot 3 times a week for free)
  • Creates more demand for similar initiative from nation-wide universities.