Grants:Project/WikiProject Limnology and Oceanography/recruiting aquatic editors/Final

Draft report
This is a draft of a Project Grant report for a grant funded for fiscal year 2018-19. Please do not respond or comment on it until its status has changed from draft to under review. To read the approved grant submission, please visit Grants:Project/WikiProject Limnology and Oceanography/recruiting aquatic editors

For grantees: When this report is complete and ready to review, please contact projectgrants(_AT_) with the subject line Ready to review.

Welcome to this project's final report! This report shares the outcomes, impact and learnings from the grantee's project.

Part 1: The ProjectEdit


Project GoalsEdit

Goal 1: Create recruitment and instructional training videos for aquatic scientists, educators, and their students to reduce barriers to editing Wikipedia specifically for the aquatic sciences.

We have nearly completed a motivational and a training video aimed at aquatic experts, educators, and students. The motivational video is a short, animated video that describe the importance of Wikipedia for aquatic information dissemination in the Internet age and the importance of many people contributing to this shared resource. The instructional video is a slightly longer, animated video that describes how to edit Wikipedia by showing a few examples of editing for aquatic pages. The instructional video goes over adding new text to pages, adding infoboxes and references, and briefly goes over the ten simple rules for editing Wikipedia. These videos will be disseminated broadly and will be used by educators when incorporating Wikipedia editing in their classroom curriculum.

Goal 2: Pilot a program that links professional aquatic scientists with students who are improving Wikipedia pages related to the aquatic sciences. The scientists will act as resource guides and reviewers of content created by the students.

We have successfully implemented a pilot program that links aquatic scientists with students who are improving aquatic Wikipedia pages as a part of a course curriculum. 16 courses participated in the pilot program across the lifetime of the grant, and all courses used WikiEdu to help guide the course instruction. In total, there were 284 students who improved aquatic Wikipedia pages and over 50 aquatic scientists who reviewed and provided feedback on the content that was generated by the students. Many students and scientists had never edited Wikipedia before and this pilot program brought many new editors to the aquatic Wikipedia space.

Project ImpactEdit

Important: The Wikimedia Foundation is no longer collecting Global Metrics for Project Grants. We are currently updating our pages to remove legacy references, but please ignore any that you encounter until we finish.


  1. In the first column of the table below, please copy and paste the measures you selected to help you evaluate your project's success (see the Project Impact section of your proposal). Please use one row for each measure. If you set a numeric target for the measure, please include the number.
  2. In the second column, describe your project's actual results. If you set a numeric target for the measure, please report numerically in this column. Otherwise, write a brief sentence summarizing your output or outcome for this measure.
  3. In the third column, you have the option to provide further explanation as needed. You may also add additional explanation below this table.
Planned measure of success
(include numeric target, if applicable)
Actual result Explanation
We will evaluate the utility of our video tutorials through a combination of video viewership, Wikipedia article tracking tools, and enrollment in WP L&O. Specifically, we hope to have at least 5,000 video views with over 50% of these views coming from outside of the United States, recruit at least 30 new PhD-level aquatic scientists to as editors and classroom ambassadors, and add 50,000 words to aquatic, English-language Wikipedia pages outside of the pilot classroom program. We are still finishing the motivational and instructional videos so video viewership has not yet been assessed. We recruited over 50 aquatic scientists to review content generated by the students of our pilot classroom project, and many of the reviewers were from outside of the United States (based on email address).
Using Wiki Education dashboard tools, we will track edits made by students in our proposed pilot program to gauge the impact. These tools track the number of edits, views, references added, and structural completeness score of each article edited. Our goal is to pilot this program in 20 classrooms, which could potentially recruit around 400 new editors for aquatic-related articles. With this pilot program, we expect to improve at least 200 aquatic-related English Wikipedia articles over the course of a year. We already have commitments from 10 instructors to participate in this pilot program. We piloted this program in 16 aquatic classrooms which totaled 284 student editors and over 50 aquatic scientists as content reviewers. 173 aquatic-related English Wikipedia articles were improved and 22 new articles were created by the students.
We anticipate sustained, positive impacts on the Wikimedia community even after the project is over because the instructional and recruitment videos will continue to be hosted online and shared at scientific conferences, workshops, and in undergraduate classroom settings. We anticipate the pilot program will encourage other instructors to incorporate Wikipedia editing in the classroom for aquatic sciences. We will also continue to recruit more aquatic scientists to WP L&O through continued outreach on Twitter and workshops at scientific meetings. We have had other aquatic scientists reach out to us to help organize a Wikipedia editing workshop at the next Joint Aquatic Sciences Meeting in 2022. We have produced a series of handouts that should make it easier for aquatic educators to get started with editing Wikipedia in the classroom. 16 editors have joined the WikiProject Limnology and Oceanography since the start of the grant.
We plan to survey project participants to assess project outcomes. Our group already has experience implementing survey methods for participants of this Wikiproject. During past “editathons,” we surveyed participants to obtain data to assess our instructional materials, participants’ experience editing pages, and interest in future Wikipedia contributions post-editathon. We already have established Institutional Review Board (IRB) approval for performing participant surveys.


Looking back over your whole project, what did you achieve? Tell us the story of your achievements, your results, your outcomes. Focus on inspiring moments, tough challenges, interesting anecdotes or anything that highlights the outcomes of your project. Imagine that you are sharing with a friend about the achievements that matter most to you in your project.

  • This should not be a list of what you did. You will be asked to provide that later in the Methods and Activities section.
  • Consider your original goals as you write your project's story, but don't let them limit you. Your project may have important outcomes you weren't expecting. Please focus on the impact that you believe matters most.


If you used surveys to evaluate the success of your project, please provide a link(s) in this section, then briefly summarize your survey results in your own words. Include three interesting outputs or outcomes that the survey revealed.


Is there another way you would prefer to communicate the actual results of your project, as you understand them? You can do that here!

Methods and activitiesEdit

Please provide a list of the main methods and activities through which you completed your project.

Project resourcesEdit

Please provide links to all public, online documents and other artifacts that you created during the course of this project. Even if you have linked to them elsewhere in this report, this section serves as a centralized archive for everything you created during your project. Examples include: meeting notes, participant lists, photos or graphics uploaded to Wikimedia Commons, template messages sent to participants, wiki pages, social media (Facebook groups, Twitter accounts), datasets, surveys, questionnaires, code repositories... If possible, include a brief summary with each link.


The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

What worked wellEdit

What did you try that was successful and you'd recommend others do? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

  • Your learning pattern link goes here

What didn’t workEdit

What did you try that you learned didn't work? What would you think about doing differently in the future? Please list these as short bullet points.

Other recommendationsEdit

If you have additional recommendations or reflections that don’t fit into the above sections, please list them here.

Next steps and opportunitiesEdit

Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.

Part 2: The GrantEdit


Actual spendingEdit

Please copy and paste the completed table from your project finances page. Check that you’ve listed the actual expenditures compared with what was originally planned. If there are differences between the planned and actual use of funds, please use the column provided to explain them.

Remaining fundsEdit

Do you have any unspent funds from the grant?

Please answer yes or no. If yes, list the amount you did not use and explain why.

If you have unspent funds, they must be returned to WMF. Please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:


Did you send documentation of all expenses paid with grant funds to grantsadmin, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

Confirmation of project statusEdit

Did you comply with the requirements specified by WMF in the grant agreement?

Please answer yes or no.

Is your project completed?

Please answer yes or no.

Grantee reflectionEdit

We’d love to hear any thoughts you have on what this project has meant to you, or how the experience of being a grantee has gone overall. Is there something that surprised you, or that you particularly enjoyed, or that you’ll do differently going forward as a result of the Project Grant experience? Please share it here!