Grants:Project/Rapid/Wikimedia Egypt UG/Wiki Loves Africa/Report

Report accepted

This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Wikimedia Egypt UG/Wiki Loves Africa.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Wiki loves Africa 2017 in Alexandria, Egypt

Did you meet your goals? Are you happy with how the project went? Overall, we are happy with the project. Many new users have joined, contributed to Wiki projects and uploaded photos more than expected. We had organized a trip and photo walk to some working places in Alexandria. We see that the contest has met our goals at the end of covering workers and working places in Egypt. We are also happy to recruit new participants from photography clubs in Cairo and Alexandria.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
+1000 photos	1570 photo	We announced the contest on the main page of Arabic Wikipedia and created a page on a Facebook page and some photo clubs in Egypt. That made a significant change in the number participants and up-loaders.
Recruitment +25 participants on Wikimedia projects	102 user Uploaders registered during the competition	Total users participants were 102; 102 new users have uploaded on Wikimedia Commons..Check participants here
Increasing skills for editing for the new users by wiki commons and Wikipedia.	some participants have joined the workshop held on November 17 at the Greek Campus and learned new skills on Wiki projects	The workshop has succeeded to gather new photographers to participate in the contest. Also we, as organizers, have hosted Two professional photographers to talk about some trends on photographing and how to engage viewers.
4 months after the contest, 200 of photos are used on wiki projects.	some participants who joined our trip and workshop have shown their interest in working on Wiki projects and they are still gaining skills and working on uploading files and writing on wikipedia.	during the workshop, We talked a lot about how to edit on Arabic Wikipedia articles and uploading photos.
4 months after the event, 50 of uploaded photos are categorized as valued, quality or featured.	More than 50 photos uploaded to the contest have high-quality standards and can be nominated to be featured during the following couple of month.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

We can state that we have succeeded in organizing the trip to some working places in Alexandria. Thirty-six photographers from different photography clubs in Egypt have joined the trip and the photo walk. We visited the boats' workshop, the fishery markets and different places in Alexandria. We also have succeeded in organizing the workshop in the Greek Campus. we covered the following several subjects;

General definitions for Wikipedia and its sisters' projects
A comprehensive definition of the contest "Wiki Loves Africa" and its activities in Egypt.
Different techniques for uploading photo and media on Wiki Commons.
Lessons learned from previous Wiki contests
A distinguished and special lecture on the art of photography by Photographer/ Nader El Assi to engage viewers

Also, Our groups have kindly appreciated the guests and gave a certificate to the presenter/ Nader Elassi for his special participation in the workshop

The workshop gathering
A certificate to the speaker Nader Elassi for his valuable lecture
Nader Elassi during his lecture
The Trip gathering in Alexandria

We, also, have succeeded to celebrate with the winners. We invited them to come and receive their prizes;

Certificates
Certificates and prizes for the first 4 winners
2nd Winner in the contest (Mostafa Elshorbaji)
a Winner in the contest (Mona Abo-Abda)
The Winners

What did not work so well?

Judging the photos and declaring the first ten winners were not easy. We have hosted two professional photography clubs who really participated in the contest. We as organizers were keen to find other professional judges who are not related to those groups. thus, the judging period hasn't finished yet but it's expected to be declared in the first half of January.

What would you do differently next time?

We were happy to gather huge numbers of participants within the trip and the workshop. We want to develop more interesting collaborations with photography clubs in the next times.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

S/N	Item	Actual Quantity	Estimated costs (EGP)	Actual costs (EGP)	Variances	Notes
1 Day of Photo walks/shoots
1	Vehicle hire + Fuel	1	3540	4150	- 17.23%	One long vehicle has been hired for transportation of team during the photo-walk in Alex.
2	Food and refreshments	36	2655	3006	- 13.22%	36 participants for the photo-walk (6 persons have joined us in Alex.)
1 Days Upload Sessions/Workshops
3	Co-work space Rental	1	1770	1600	+ 10.625%	(1200 EGP for Greek Campus Co-working Space + 400 EGP for Mushtarak Co-space)
4	Internet SIM card renewing	1	300	300	0.00%	1 unit hot spot for the use of other participants
5	Snacks and Refreshments	30	1770	1770	0.00%	Planning for 30 participants per day
Other project costs
6	Contest prizes	4	12390	12390	0.00%	1st prize = 250, 2nd = 200, 3rd = 150, 4th =100
7	Certificates printing and frames for participants	10	5310	5000	+ 6.2%	Certificates of participation will be given to the first ten winners
8	Marketing flyers	1	1770	1700	+4.11%	including printing a banner for the event and making ads on FB page
9	Gifts for Jury members	3	3540	3300	+7.2%
-	TOTAL PROJECT COST		33046 EGP	33216 EGP	- 170EGP	**Forex rate used is $1 = 17.7, provided by the Central Bank of Egypt

Remaining funds

Do you have any remaining grant funds?

Unfortunately, there are no remaining funds. The actual expenses have exceeded the budget by 0.51% which is equal to 170 EGP/9.6 USD.

Anything else

Anything else you want to share about your project?