Grants:Project/Rapid/UG LK/Wiki Loves Earth 2020 in Sri Lanka/Report

Report accepted

This report for a Rapid Grant approved in FY 2019-20 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/UG LK/Wiki Loves Earth 2020 in Sri Lanka.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Overall, the project is a success, and we managed to exceed targets.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
100 new users	947 new users (1,001 participants)	Achieved 9 times the target.
1,000 uploads	5,713 uploads	Achieved 5 times the target. 4th highest number of submissions worldwide.
50 photos in use across projects	187 files used in 473 pages, across 89 wikis	This is organic usage. This will be further increased once we intentionally add the files to related pages.
20 natural sites photographed	6 in Top 10, more than 20 across all uploads	Looking at the ~5,700 uploads, it is highly likely that we have surpassed the target.

Other information

• Our public landing page: WLE-LK
• Our internal project page: WLE2020 (see here for full winner list)
• Grant request page: Grants:Project/Rapid/UG LK/Wiki Loves Earth 2020 in Sri Lanka
• Organiser, grantee, preselection member: User:Rehman
• Organiser, graphics/media, preselection member: User:Azeez
• Jury members: Rehman (LK), Azeez (HK), Sivakosaran (LK), Sandaru (LK), Nandana (LK), Dan Arndt (AU).

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

• The sitenotice banner alone is very effective in getting the attention of potential participants.
• Not dealing with physical prizes (and an in-person award ceremony) saves a lot of time, money, and hassle.

What did not work so well?

• Covid-19 and related events had an impact on the availability of most of our volunteers. This was unavoidable, but in the end we had met all targets

What would you do differently next time?

• Make enabling emails a mandatory criteria for future contests. There were no other way (apart from talkpage) to contact some of the winners.
• We hope to get some automation done with regards to categorisation next year, and maybe also with SDC.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Subject	Cost (LKR)	Cost (USD)
Prize - 1st Place - Amazon.com voucher worth LKR 50,000.00	Rs. 48,902.88	$ 255.27
Prize - 2nd Place - CameraLK voucher worth LKR 40,000.00	Rs. 40,000.00	$ 208.80
Prize - 3rd Place - Voucher worth LKR 35,000	Rs. 0.00	$ 0.00
Prize - Most Uploads - CameraLK voucher worth LKR 15,000	Rs. 15,000.00	$ 78.30
Prize - Best Flora Closeup - Voucher worth LKR 15,000	Rs. 0.00	$ 0.00
Prize - Best Fauna Closeup - Nikon voucher worth LKR 15,000	Rs. 15,000.00	$ 78.30
Prize - Best Landscape - Voucher worth LKR 15,000	Rs. 0.00	$ 0.00
Facebook advertising	Rs. 0.00	$ 0.00
Organising logistics	Rs. 11,197.60	$ 58.45
Certificate and souvenir printing	Rs. 5,100.00	$ 26.62
Certificate and prize courier	Rs. 15,940.13	$ 83.21
Incidental: Internet data charges for 3 months	Rs. 29,109.54	$ 151.95
Incidental: Stationary	Rs. 3,400.00	$ 17.75
Total	Rs. 183,650.15	$ 958.65

The above is a summary of expenses. Detailed breakdowns is/will be sent to the Grants team in spreadsheet format.

Remaining funds

Do you have any remaining grant funds?

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Yes. Approximately 31% of the original grant funds are remaining (81,897.67 LKR). As in the past, we hope to conduct a photowalk between now and late-March (when the weather is mostly clear), or use the funds to replace ageing usergroup assets. The options will be assessed further, and discussed with the grants team in due course.

Anything else

Anything else you want to share about your project?

1. To improve the prizes, we decided to include a souvenir within the post - a printed A4 photo of their winning photograph(s).
2. Of the 5 uncontactable winners, 3 of them were supposed to receive vouchers (LKR 35,000, LKR 15,000, LKR 15,000). The vouchers were not purchased due to the lack of any other means of contact.