Grants:Project/Rapid/Plan/SampleReport/Meeting

Please see the related sample proposal for meetings.

Goals

Did you meet your goals? Are you happy with how the project went?

We organized monthly meetups for the user group and had relatively good attendance at each one (5-10 people per event). Having regular meetings definitely increased community engagement and activity. We used the meetings to plan activities, such as editathons, contests, and photowalks. We also had experienced editors train the group on different tools, such as bots, as well as introduce sister projects, such as Wikidata, to those that were interested but unfamiliar.

Here is a link to our meetup pages that detail what the focus was for each meeting, who attended, and what follow-up was done: (LINK)

Outcome

Please report on your original project targets.

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
40 participants	34 participants
12 events	12 events
5 organizers	4 organizers	We hoped to recruit 1-2 more people to help with organizing the meetups but due to life changes, we only had 4 people that consistently helped plan the monthly events. We'd like to focus efforts next year on recruiting volunteers that are interested in developing their project management skills.

Learning

What worked well? What didn't work so well? What would you do differently next time?

Having a specific topic of focus for most of the meetups provided necessary structure. While it's always fun to just get together to socialize, we wanted to make the most of the time meeting in person. Meetings were particularly useful for event planning. We organized two skills development meetings, one focused on GLAM-related bots and one on Wikidata. These were especially popular and we have sent out a survey to get feedback on what other skills/topics people would like to learn more about.

Next time we would be sure to have a focus for every meeting, but make time at the beginning in the end for casual socializing. We may need to ask for funds to support space rental if our meetups grow in size.

Finances

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on. Please email receipts to rapidgrants AT wikimedia DOT org'

1. Food & Beverage: $920
2. Transportation: $360
3. Contingency: $190

Total spent = 1,470 USD

If there are remaining funds, please list the amount here. Remaining funds must be returned to WMF, reallocated to similar activities or applied to another approved grant. Let us know what you'd like to do.

No funds remaining.