Grants:Project/Rapid/Giovanna Fontenelle/Editatonas Brasil/Report

Report accepted

This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Giovanna Fontenelle/Editatonas Brasil.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Yes, I believe so. We were able to carry out all the events, with great success and with a sufficient number of people. The only problem, however, was the failure to hold the Paulista Museum editathon, which was replaced by editathons at Sesc Guarulhos. We will try to hold the Paulista Museum editathon again, in 2020, as described in this new Rapid Grant request, which was just approved, in the Arts + Feminism 2020 Campaign. We are already in negotiations with the institution again and, I believe, it is safe to say that we will hold the event because of the work and partnership through the Paulista Museum GLAM.

In the case of the editathon on Neuroscience, the focus of the event ended up being different. RIDC NeuroMat, which has always held and supported wikimedia events in partnership with Wiki Movimento Brasil, preferred, this time, not to focus on the subject of Neuromathematics, but to train librarians in the library of the institute where the research center is located, in the Institute of Mathematics and Statistics, at the University of São Paulo (IME-USP).

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
Two editathons about neuroscience.	Editathon on Rehabilitation Sciences and two days of event (or two editathons) to train librarians of Institute of Mathematics and Statistics (IME-USP).	Neuroscience editathons have been a tradition in the partnership between RIDC NeuroMat and Wiki Movimento Brasil for several years. However, this time, the research center preferred to support other topics. The editathon on Rehabilitation Sciences was made in partnership with a research center partner of NeuroMat, also at the University of São Paulo, where both are located. In the second event, RIDC NeuroMat decided to train librarians at its institute, the Institute of Mathematics and Statistics (IME-USP), and other departments of the University of São Paulo, to work on Wikipedia, following the initiative # 1Lib1Ref.
Two editathons about women, to decrease the gender gap on Wikipedia.	Three editathons (#WikiFutFeminino I, II, III) in partnership with the Football Museum, to improve knowledge about women in football.	These editathons came out exactly as planned and were extremely successful, with a very wide audience and even coverage by the Brazilian press. The success of the first two events was so great that both the Museu do Futebol (Football Museum) and Wiki Movimento Brasil agreed to hold a third event.
One editathon about related subjects to the painter Eliseu Visconti.	It was replaced by the editathon at Fundação Casa de Rui Barbosa.	The intention of the editathon about the painter Eliseu Visconti was to deal with subjects related to the universe of visual art, mainly paintings. It was not possible to carry out the editathon with Eliseu Visconti, but a project was developed and three lectures were given by members of Wiki Movimento Brasil, but without using the resources of this grant. The event was then replaced by the event at Fundação Casa de Rui Barbosa. They both have GLAM-Wiki projects, so we thought that changing the institution, keeping the same general theme of the editathon, would not be a problem.
One editathon about related subjects to Paulista Museum	It was replaced by two days of editathons held in partnership with Sesc Guarulhos.	Unfortunately, this editathon was changed. We were unable to establish the event for the second half of 2019, due to renovations carried out in the museum building. However, as the partnership with the institution is solid, thanks to a GLAM, this editathon is scheduled to be held in the first half of 2020, with a gender gap theme, as part of the Arts + Feminism 2020 Campaign. In place of this editathon, we held two days of content editing, as well as photographic ones, through a partnership with Sesc Guarulhos. Sesc is a very important cultural institution in the state of São Paulo, which has a tradition of offering free cultural events to people with low purchasing power.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

I believe that the main good factor, which worked better, was the gender gap theme. Events aimed at women have been working very successfully, especially when they are aligned with a hot topic - like football and even in the time of bigger events, like the Women's Football Cup. The group's idea, from now on, is to hold more events accompanied by other events or important dates. In addition to working with even more themes related to diverse groups and minorities.

What did not work so well?

Editathons do not always need a budget specifically for renting a space. Sometimes, the partner institution is able to offer a space with sufficient structure. Because of my inexperience with this, I noticed that I did not need the rental amount for all events, and initially, I believed that this would be the biggest expense for each event. So I preferred to do a few more events and add more event days, when it made sense, and use that money mainly for food.

What would you do differently next time?

Reserve less money to rent space with computers. Some events, depending on the theme, also manage to work with the participants taking their own laptops - however, not always, and it is necessary to assess the economic condition of the target audience.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on. An amount of R$ 6.296,17 (USD 1.753,80) was used for renting spaces, food and material.

It is described below:

date	time	vendor	amount (R$)	description	purpose of purchase	document
29/05	13:39	Astro Rei Pães e Doces Eireli	136,36	Food and drinks	Meals for the first editathon, Editatona #WikiFutFeminino	1
31/05	13:43	Restaurante Sweden	22,41	Drinks	Drinks for the first editathon, Editatona #WikiFutFeminino	2
01/06	15:15	Restaurante Marisa Kanda	48,4	Food, drink, coffee	Meal during the first editathon, Editatona #WikiFutFeminino	3
02/06	15:07	Restaurante Marisa Kanda	40,7	Food, drink, coffee	Meal during the first editathon, Editatona #WikiFutFeminino	4
03/06	14:49	Restaurante Marisa Kanda	71,5	Food and drinks	Meal during the first editathon, Editatona #WikiFutFeminino	5
04/06	11:06	Restaurante Marisa Kanda	37	Food and drinks	Meal right before the first editathon, Editatona #WikiFutFeminino	6
28/06	12:29	Sushi Guen	87	Food and drinks	Meals and drinks for the third editathon, Editatona Ciências da Reabilitação	7
01/07	21:05	Reserva Gastronômica Eireli	136,4	Food and drinks	Meals for third editathon, Editatona Ciências da Reabilitação	8
28/06	20:10	Sesc Restaurant	16	Food and drinks	Meal after the event, Editatona Sesc	9
29/06	14:11	Sesc Restaurant	20,65	Food and drinks	Meal during the third editathon, Editatona Sesc	10
29/06	14:11	Sesc Restaurant	23	Food and drinks	Meal during the third editathon, Editatona Sesc	11
30/06	14:51	Sesc Restaurant	22,5	Food and drinks	Meal during the third editathon, Editatona Sesc	12
30/06	13:38	Sesc Restaurant	31,8	Food and drinks	Meal during the third editathon, Editatona Sesc	13
20/08	21:24	Nelson Correa Junior Feiras e Eventos Eireli	60	T-shirts	Prizes for the sixth editathon, III Editatona #WikiFutFeminino	14
23/08	10:35	Nelson Correa Junior Feiras e Eventos Eireli	82,5	T-shirts	Prizes for the sixth editathon, III Editatona #WikiFutFeminino	15
09/10	16:37	Sacolão Maca Nobre	5,49	Drinks	Drinks for the sixth editathon, III Editatona #WikiFutFeminino	16
10/10	20:15	Empório Free Surf	7,74	Snacks	Food for the sixth editathon, III Editatona #WikiFutFeminino	17
10/10	10:39	MME Leonardo da Vinci	15,65	Snacks	Food for the sixth editathon, III Editatona #WikiFutFeminino	18
11/10	23:20	Estação do Chopp	35,2	Food	Snacks for the sixth editathon, III Editatona #WikiFutFeminino	19
12/10	14:00	Tomo Dachi Poo	11	Snacks	Snacks for the sixth editathon, III Editatona #WikiFutFeminino	20
22/10	17:00	Embracop	180	Posters	Printed material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	21
23/11	13:56	Lanoican artes	20	Pens and markers	Material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	22
23/11	17:23	Allmini	44,7	Pens and markers	Material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	23
23/11	13:36	Miniso	30	Pens and markers	Material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	24
23/11	22:00	Restaurante Peruano	153,67	Food and drinks	Food ordered for the seventh editathon, Editatona Bibliotecarios Wikipedistas	25
25/11	11:54	Free Days Comestíveis	3	Snacks	Snacks for the sixth editathon, III Editatona #WikiFutFeminino	26
28/11	20:05	LPM Editores	12	Material	Printed material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	27
07/12	15:38	Free Days Comestíveis - Habibs	28,27	Food and drinks	Food ordered for the seventh editathon, Editatona Bibliotecarios Wikipedistas	28
08/12	15:50	Empório Azuki	6,99	Snacks	Snacks for the seventh editathon, Editatona Bibliotecarios Wikipedistas	29
08/12	15:19	Espaço Kazu	20,4	Snacks	Snacks ordered for the seventh editathon, Editatona Bibliotecarios Wikipedistas	30
08/12	14:23	Haikai	7,8	Pens and markers	Material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	31
10/12	21:45	Nakaya M Empório	15	Snacks	Snacks for after the seventh editathon, Editatona Bibliotecarios Wikipedistas	32
29/11	07:34	MME Leonardo da Vinci	31,97	Snacks and drinks	Snacks for after the seventh editathon, Editatona Bibliotecarios Wikipedistas	33
29/11	14:42	Cabana	31	Snacks and drinks	Snacks for after the seventh editathon, Editatona Bibliotecarios Wikipedistas	34
30/07		Da Padaria Rec Doce	721,7	Food and drinks	Food ordered for the fourth editathon, Editatona Fundação Casa de Rui Barbosa	35
24/07	08:16	Impressão e papelaria	634	Posters and materials	Printed material for the fourth editathon, Editatona Fundação Casa de Rui Barbosa	36
20/8		Br Recanto Doce LTDA	929,02	Food and drinks	Meal ordered for the fifth editathon, II Editatona #WikiFutFeminino	37
06/12	14:01	Esfera da Arte	199,8	Material	Printed material for the seventh editathon, Editatona Bibliotecarios Wikipedistas	38
11/06		Centro de Pesquisa, Inovação e Difusão em Neuromatemática (CEPID NeuroMat)	2.315,55 (USD 645)	Rent	Rent for the space used for Editatona Ciências da Reabilitação, Editatona Bibliotecários wikipedistas day 1 and Editatona Bibliotecários wikipedistas day 2.	39
			TOTAL: R$ 6.296,27 (USD 1.753,80)

The dollar was R$ 3,59 on the day the amount was received.

Remaining funds

Do you have any remaining grant funds? Yes, there’s a amount left of R$ 891,39 (USD 248,29).

We would like to use this money to fund more Wiki Movimento Brasil’s editathons in Brazil again. We have a Rapid Grant for the Arts+Feminism 2020 Campaign, that was just approved, and this amount could be effectively used there.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Anything else

Anything else you want to share about your project?