Grants:Project/Rapid/GLAM-Wiki Partnerships WIR

GLAM-Wiki Partnerships WIR
Supporting the partnerships with cultural institutions and community. This grant will fund resources to prepare for the project partnerships and community support.
targetWikimedia Commons, Wikipedia
start date5 December
end date20 March 30 April
budget (USD)2000USD
grant typeOrganization
non-profit statusYes
organization (if applicable)• Open Heritage Foundation, Fiscal sponsor = Wikimedia Austria
website (if applicable)

Review your report

Project Goal


Tell us how you'll carry out your project. What will you and other organizers spend your time doing?

The mission of expanding the documentation of cultural heritage in partnership with 5 new institutions of GLAM and media and over 10 new affiliate partners.

A lot of valuable cultures and traditions have yet to be documented and there are several forms of intangible heritage around the world that haven’t been documented anywhere on the internet so far. In the last two years, we have been able to document around 27000 media from over 125+ countries with Wiki Loves Folklore. This year, we wish to expand the mission of documenting intangible heritage with Wikimedia Commons and take this to the regional folklore and cultural associations and ministries. For that, we will be hiring a Wikimedian-in-residence who can reach out to these potential partners to collaborate with Wikimedia commons with content partnerships, photo hunt opportunities, and media partnerships.

In addition to that, we will extend partnerships efforts with around 20+ affiliates. We already have built a strong network of partnerships with the international Wiki Loves Folklore campaign over the last two years but in a limited volunteer capacity, there hasn’t been much support extended to our partners and interested affiliates. To expand the network to partner with the cultural institutions internationally and support the local Wikimedia Affiliates who wish to collaborate with those local cultural institutions for photo hunts and content partnerships, from the local museums, cultural bodies to media partners.

The objective for WIR is to establish the partnership connection and train and include the local affiliates to support the partnership process in their respective countries. Last year, we extended partnership to Global Open Initiative who reached out to local partners and folklore enthusiasts for photo hunts who had an interest in getting involved, and saw amazing growth of folklore documentation in Ghana. In the last two years, we have been able to partner with 19 language communities and over 10+ affiliates with Wiki Loves Folklore, this year we aim to improve and expand the partners.

Project Plan




How will you let others in your community know about your project (please provide links to where relevant communities have been notified of your proposal, and to any other relevant community discussions)? Why are you targeting a specific audience?

The Wikimedian-in-residence will do the outreach to communities via:
  • Mass message on community village pumps and Affiliate talk pages
  • Email the official email address of the Affiliates and their contact person where applicable
  • Wiki loves folklore telegram channel and group
  • Wiki loves folklore mailing list for coordinators

So far we haven’t done focused outreach to global cultural institutions such as UNESCO, Goethe institute and cultural partners who can be a wonderful part of supporting the oral knowledge documentation of intangible heritage. We also need to do better coordination with the local chapters and the regional user groups to expand the network of partnerships with better synchronization like Wiki Loves Monuments and Wiki Loves Earth. With the focused work this year, we wish to establish partnerships with different local partners who can coordinate this locally.

What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

Some of our affiliate and project partners from last year, include, GOI Foundation, WikiDonne User Group, Wikimedia Thailand, Les sans pagEs, Women in Red, and, Wiki Loves Women South Asia. This year, we would do outreach 50 affiliates and successfully include at least 10 new local country-based affiliates for Wiki Loves Folklore campaign coordination in their regions and partner with at least 5 new cultural organizations for cultural heritage.

For this, WIR would provide:

  • For affiliates
Partnerships outreach to at least 50 affiliates
Training material and video tutorials
Proactive email and video conferencing support
Training exercises for campaign organizing and partnerships training
  • For cultural institutions and folklore partner organization:
Professional Materials such as presentation, toolkits, pamphlets, and other material support
Video conferencing and email support for partnership ideas and support throughout the execution
Photo walk and event space opportunities exploration for the local community in their regions
  • Overall:
Provide the partnerships, content integration support via different initiatives and training exercises.
Guide the technical and outreach coordinator for the Commons tools.
Provide training support to affiliate partners
We had made partnership collaboration/ outreach with several folklore institutions and cultural bodies last year and were able to do media partnerships with London Folklore Society, American Folklore Society, Scholastic World, Myseldon News Russia, Best in Heritage, Tribune, Hindustan Times, Dainik Bhaskar, Dainik Jagran, and many more. This year we would reach out to at least 5 new cultural institutions for partnerships from different regions around the globe, including UNESCO, Punjab Arts Council, BBC, and many more.

Some of our affiliate and project partners from last year for Wiki Loves Folklore project, include, GOI Foundation, WikiDonne User Group, Wikimedia Thailand, Les sans pagEs, Women in Red, and, Wiki Loves Women South Asia.

Are you running any in-person events or activities? If so, you will need to complete the steps outlined on the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:

No in-person events are involved in this grant.

Is there anything else you want to tell us about this project?

We have diversity and inclusivity at heart and will recall that in our communications. Additionally, this project will cover important gaps in indigenous knowledge that are being left out. It will allow people an partnership opportunities and space to collect, document, and make that knowledge freely available with free licenses that can be used for educational and research later.



What resources do you have? Include information on who is the organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

We have an international team of technical officers and an outreach coordinator. This particular support for WIR will help us to do systematic partnerships and extend community coordination and outreach support in a structured manner. Additionally, our Wikipedia project supporters (around 20+ local organizing affiliates) from last year will be reached out for partnerships again for this year.



What resources do you need? For your funding request, list bullet points for each expense:

Wikimedian-in-residence compensation - USD 1800 (50% of the total cost USD 3600) for 4 months of professional time for around 500 paid hours approx, 125 hours/ month (Rate per West African standards).

Fiscal sponsor (10%) - 200 USD

Hours breakdown:

  • Partnership development (300 hours)
Develop opportunities for cultural partners, media partners and affiliate partners for the campaign via different initiatives.
Follow up with the partners to ensure the partnership is executed smoothly.
  • Communication and community engagement (200 hours)
Develop the materials for cultural partners, including presentations, emails, pamphlets, etc.
Toolkit and training materials for the Wikimedia affiliates, participants and community members.
Liaise with the affiliate partners.