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Grants:Project/Rapid/BorisBahire/Wiki Loves Africa 2020 in Rwanda/Report

< Grants:Project | Rapid | BorisBahire/Wiki Loves Africa 2020 in Rwanda
Report accepted
This report for a Rapid Grant approved in FY 2019-20 has been reviewed and accepted by the Wikimedia Foundation.


Goals

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Did you meet your goals? Are you happy with how the project went?

Yes, we met the set goals and absolutely happy with the project outcome.

Outcome

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Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.


Target outcome Achieved outcome Explanation
Number of participants 20 Exceeded - We have had 35 participants This is 75% more than expected when we were making the initial plan
Number of photos uploaded to Wikimedia Commons 100+ Exceeded - We had 454 photos uploaded We had 4.5 times more photos than what we had planned
Number of photos used on Wikimedia projects 25+ Met ultimately with WPWP project There was a bit of confusion when we were writing the project proposal as it was the first time. However, later with the WPWP project we were able to use the photos that were taken during the WLA
Number of new Wikimedians--> 5 Exceeded - More than 25+ were new As the first time, most of them were new and they participated massively which turned into great results


Top 3 winning photos

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1st Winner: Emmanuel Kwizera (User:Emmanuelkwizera)

2nd Winner: Mutiganda Wa Nkunda (User:Mutiganda)

3rd Winner: Uwimana Jean d'Amour (User:Rwejo)

Learning

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Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:


  • What worked well?

--> We got our first new base of contributors.

--> WLA created an opportunity to start mapping Rwanda's presence on the WMF projects, especially Wiki Commons & Wikipedia.

--> We had the first greatest online media house (IGIHE.COM) covering our launch ceremony. --> Participants turn up was really great.


  • What did not work so well?

--> The COVID-19 pandemic made us changing plans and pushed the project end to a further month.

--> Montage tool was great but needs some little bit of tweak on hot it displays the final results, it only bring the CSV instead of images, which requires to do a manual work to know the selected photos' winner.


  • What would you do differently next time?

Next time I would include more reach out to more groups of photographers to increase the quality images.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

No. ITEM QUANTITY RATE (USD) TOTAL (USD) TOTAL (RWF) COMMENTS
EVENTS Venue (Day 1) 1 $50 $50 46,250 This amount was used to cover the venue usage.
Lunch & refreshment (Day 1) 1 $100 $100 92,500 This covered the refreshments for the participants who attended the launch (snacks, juice & soda)
BRANDING & STATIONARIES T-Shirts 10 $7 $70 65,000 This covered the cost for buying and branding t-shirts with WLA logo.
Certificate 20 $3 $60 60,000 This was used to cover the cost for designing & printing the certificates.
COMMUNICATION & OUTREACH Transport 5 $30 $150 138,750 This covered the costs for 5 participants to move to different places with motorbikes.
Internet at the events 1 $30 $30 27,750 This covered the internet cost for the WLA launch day.
Photo hunt (Photo Walk) 2 $100 $200 185,000 This amount covered the cost of a minibus hire for group photo hunt.
Posters & Flyers (Designing & printing) 35 $2 $70 64,750 It covered the costs design and print for advertising posters and flyers.
Photo camera rental 2 $30 $60 55,500 This amount covered the camera hire for some members who could not get own or hire one.
Banner 1 $90 $90 83,250 This was used for designing and printing the pull up banner that was used during the WLA launch day.
Participants badges 20 $1 $20 20,000 This covered the participants badges to easily identify each other during the sessions or networking while taking refreshments.
CLOSING CEREMONY Wikipedia Edit-a-thon for all WLA participants & WLA awarding ceremony 32 $17 $544 503,200 This amount was used to purchase internet for the last day Edit-a-thon combined with a closing ceremony whereby the winners were officially awarded.
Gifts for the Jury judges 3 $50 $150 138,750 This was used to purchase the voucher gifts for the jury team that participated in the winners' selection.
Awards giving 3 (1st,2nd,3rd) $350 $350 323,750 This amount covered the top 3 winners' voucher prizes.
Contingency Amount $6 - The unforeseen amount was topped up on expenses (e.g certificates, badges ) and cover forex conversion rate that increase pricing for most services, plus the number of expected people which exceeded the planned ones.
Total: USD 1,950 Total: RWF 1,804,450

Remaining funds

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Do you have any remaining grant funds?

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Yes, there is a super tiny amount that remained (Approximately $0.84) but briefly we exhausted almost the entire budget.

Anything else

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Anything else you want to share about your project?

The project implementation due to the COVID-19 situation that could not allow to implement and end it offline as it originally started but thanks to the Rapid Grants team that supported until the plan was changed and got approved.

Also we did get an attention from the first Kinyarwanda read online media house (IGIHE.COM) and here is the link of an article that they wrote about Wiki Loves Africa in Rwanda.

https://igihe.com/amakuru/article/urubyiruko-rwahawe-umukoro-kubera-inkuru-n-amafoto-bivuga-ku-rwanda-bikiri

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