Please see the sample Editathon/Training application before drafting your application.
Choose one or more of the following goals. You can add or delete goals as needed.
- Recruit new editors
- Increase skills for existing editors
- Add or improve content
Tell us how you'll carry out your project. Be sure to answer the following questions:
1. Are you doing one editathon or training or a series of editathons or trainings? We are doing one editathon this year, on April 21st. If this event goes well, we will look in to hosting more in the future.
2. How will you let your community know about the event? Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions.
The week of March 26th we are sending a save the date to student groups, bibliographers (to share with their departments), and additional campus groups that would have interest in this event. We posted a blog post and a Save the Date post on Facebook and Twitter over the weekend, which we will then re-post on social media the second week of April (after Spring Break). We also have an event page with registration and more info, we will hang up posters over break so they are up for students returning, and we will send out postcards to each faculty member (which will be placed in their individual mailboxes).
3. Do you have experienced Wikimedia editors to lead the event? On our team we currently have two people who have experience with editing and others who are learning / we are teaching. We also have members of the staff who are great with logistics and outreach to assist with those aspects.
4. Do participants have the equipment or skills needed to participate and contribute high quality content? If not, how will you support them?
We will host the event in our Zurack Family High Technology Center, which will give us space to edit, whiteboard walls to write additional information on, and four large screens to share what is being edited and any posts going up about the event. We have additional laptops that can be checked out, for those who do not have one to bring with them, and we will supply reference and guided materials for making edits.We will use the Dashboard to share ideas for what to edit.
5. How will you engage participants after the event(s)?
We created a Dashboard to track the number of edits made connected to our event and will leave it open until the end of the semester. We will also send out a post-event assessment to those who attended the live event to see what went well, what we could improve for future events, and other themed edit-a-thons they would be interested in attending.
6. Is there anything else you want to tell us about this project? Launching this first edit-a-thon has support by our Library Dean and Department Chairs we have reached thus far.
How will you know if the project is successful and you've met your goals? Please include the following targets:
- Number of events: 1
- Number of participants: 25
- Number of new editors: 20
- Number of of articles created or improved: 50
- Number of repeat participants (for projects that include a series of events): 15
What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding). Our event team includes the following people:
- Erin Rushton, Head of Digital Initiatives & Resource Discovery
- Jill Dixon, Associate University Librarian for Public Services & Collections
- Nancy Um, Department Chair & Professor, Art History Department
- Nancy Abashian, Head of Reader Services & Resource Sharing - Senior Assistant Librarian for Women, Gender, & Sexuality Studies
- Rachel Turner, Cataloging Librarian ○ Julia Glauberman, Instructional Services Coordinator ○ Amy Gay, Digital Scholarship Librarian
Because it is a library event, we will be able to print our own posters free of charge. We have laptops available to be checked out at the library for those who do not have their own with them. In addition, our library may have additional funding of up to $300.
What resources do you need? For your funding request, list bullet points for each expense and include a total amount.
- Food / Drink: $10/ person (20 People) = $200
- Day-of Materials: $205 (swag for event (buttons, temporary tattoos, bookmarks), signs) --chose to go with t-shirts
- 10% overhead fee - Binghamton University Foundation: $45
- With your permission, we would like to use funds we had leftover to purchase additional t-shirts for participants as we did not have enough in the first order. If permitted, we will submit this receipt along with the other receipts for the event. Thank you!
Community members are encouraged to endorse your project request here!