Grants:Programs/Wikimedia Community Fund/Wikimedia Indonesia 2023–2024/Final Report

Final Learning Report

Report Status: Accepted

Due date: 31 July 2024

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

Name of Organization: Wikimedia Indonesia
Title of Proposal: Wikimedia Indonesia 2023–2024
Amount awarded: 433566 USD, 6485318000 IDR
Amount spent: 6026687509 IDR

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

From July 2023 to June 2024, WMID conducted activities focusing on capacity building, advocacy, and community empowerment.

From July 2023 to June 2024, WMID undertook a comprehensive range of activities focused on capacity building, outreach, advocacy, and community empowerment. These initiatives were supported by dedicated teams specialising in education, GLAM, Wikidata, and community engagement. To inform our strategic direction, we researched to assess the perceptions and needs of various stakeholder groups.

The Education team is dedicated to increasing Wikipedia’s user and contributor base. Our outreach strategy encompasses online, offline, and hybrid engagement methods. However, evaluations indicate that in-person activities are most effective for cultivating partnerships. To this end, the team collaborated with GLAM+Wikidata team to establish “Pekan Wikimedia”, a platform designed to introduce academic institutions to Wikimedia projects and the pedagogical applications of GLAM+Wikidata. This year, successful in-person events were held at Airlangga University and Tanjungpura University.

The Education team has also delivered 54 training sessions, including online courses, reaching a diverse audience. Volunteer and community support were essential to success. Partnerships enhanced content on Memory of the World, women’s health, and biodiversity. Direct engagement with teachers and students was also prioritised.

The Wikidata team executed four primary activity types—workshops, meetups, datathons, and contests—throughout the grant period. Workshops targeted computer science academics and the general public, serving as an entry point for new members into the Wikidata Indonesia Community. Participants expressing interest and commitment were invited to join Wikidata meetups, fostering increased contributions and community networking opportunities.

To foster increased community involvement, the team organised datathons and visualisation contests. Datathons centred on collaborative Wikidata curation, ensuring data accuracy through rigorous verification processes. The visualisation contest challenged participants to produce compelling visual representations of complex Wikidata information, requiring in-depth analysis of identified issues and proposed solutions.

On the other hand, the Community team introduced a standardised timeline to facilitate community activity planning. Regular office hours have been established to provide comprehensive overviews of our Community and Education programs. These sessions offered opportunities for community members to seek clarification, provide feedback, and contribute suggestions.

Our Research team conducted two studies. The first study aimed to identify the needs of the Wikimedia community, and the second focused on gathering the perspectives of Wikimedia Indonesia members through Focus Group Discussions. Both activities were carried out smoothly. We used an in-depth interview approach for the first research to gain deeper information. In the second research, we selected Wikimedia Indonesia members based in the Jabodetabek and Bandung areas. This selection allowed us to bring them to the Wikimedia Indonesia office, thereby reducing costs while obtaining qualified informants.

The GLAM team also devoted their time to promoting the adoption of Creative Commons open licenses within the cultural heritage sector. Additionally, we have focused on fostering collaborations with GLAM institutions to enhance the accessibility of digital collections through Wikimedia Commons.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

The Education team adopted a dual-pronged strategy: leveraging Wikipedia for pedagogical enhancement and direct content contribution. This approach facilitated targeted participant identification and activity alignment. For instance, teachers initially focused on integrating Wikipedia into their curricula before engaging in content creation. The team expanded partnerships with educational institutions, including teacher networks, student organisations, and universities, to cultivate shared objectives. A collaborative effort resulted in the establishment of a dynamic WikiClub. To foster community autonomy and initiative, the team empowered groups to independently design and implement some meetups and Wikipedia training activities across online, offline, and hybrid platforms.

The Community team’s primary function was to foster community development. To this end, we established comprehensive guidelines to equip community members with the necessary tools for success. While providing strategic guidance and support in program planning and execution, we prioritised the team’s autonomy in program conceptualisation. Regular office hours were conducted to facilitate knowledge transfer, particularly in technical areas.

An exciting evaluation by the Wikidata team is that they identified academic and computer science communities, including universities, research institutions, and data-centric NGOs, as optimal target audiences for introducing Wikidata. While possessing foundational solid knowledge in semantic web and computational domains, these individuals often exhibited limited familiarity with Wikidata. Comparative analysis revealed that academic and computer science communities demonstrated superior adaptability to Wikidata, effectively identifying suitable applications and contributing data with enhanced accuracy relative to other demographic groups.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

The popularity of online courses in Indonesia has grown significantly. The Education team has implemented several enhancements to maintain participant engagement. This includes reducing video durations to 2-6 minutes and improving platform compatibility for seamless mobile and computer access. Additionally, they have streamlined the assignment review process for teachers. Collaborating with goKampus, the team now offers free, flexible online courses. It has plans to extend this initiative to other Wikimedia projects.

The Wikidata team has impressively partnered with various organisations to educate individuals on the utility of Wikidata. Through presentations at prominent Indonesian universities, they captured the interest of over 300 individuals. This collaborative approach has not only delivered their message effectively but also fostered a better understanding of Wikidata among university students and staff. We are proud of the impact these partnerships have made.

On the other hand, the community team organised a monthly event known as "Bincang Komunitas," focusing on diverse topics and providing valuable skills training, such as social media utilisation and resource management. They have integrated a comprehensive training program into a broader conference to reach a wider audience, offering a variety of activities, including photo walks, workshops, and edit-a-thons. Collaborating with the Bogor Historical Walk has added an intriguing dimension to the photo walks, which now cover various topics.

The Research team has diligently assessed the progress of these initiatives and consistently emphasises the importance of innovation and creativity. Their commitment to generating new ideas to drive continued progress, by leveraging community data and gathering feedback, is a source of confidence and reassurance for all stakeholders.

4. Please describe how different communities participated and/or were informed about your work.

We utilised social media and WhatsApp to keep our audience informed and engaged with participants and communities. We held coordination sessions to support community-organised WikiLatih events. We conducted online sessions to explore contributions to Wikiquote and The Wikipedia Library. We collaborated with local Wikimedia communities in Indonesia to organise Wikidata meetups and workshops.

Additionally, the community contributed to our research by participating in interviews. Interviewees were chosen based on criteria established by the research team.

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

Upload Documents and Files

Here is an additional field to type in URLs.

Some media coverage and blogpost on our events:

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Neither agree nor disagree
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Agree
F. Encourage the retention of organizers	Agree
G. Increased participants' feelings of belonging and connection to the movement.	Agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

We prioritised boosting involvement from marginalized communities by working with organizations that focus on issues such as women's inclusivity and offering them workshops. These efforts resulted in an increase in female participants and the creation of new articles dedicated to women.

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

Wikimedia Indonesia has made significant progress with its strategic initiatives during the 2023–2024 fiscal year. Our partnerships with external stakeholders have been crucial in furthering our organisational objectives. Despite facing challenges with bureaucratic procedures, our proactive communication and relationship-building approach has not only dealt with potential setbacks but has also instilled confidence in our stakeholders about the security of our operations and the continuity of our collaboration.

A crucial part of our strategy has been to create a solid and supportive environment for Wikimedia communities across Indonesia. We have provided tailored support to meet the specific needs of both established and emerging communities, including moral support, technical capacity building, and administrative assistance, empowering communities to drive their initiatives independently.

We are confident in providing a wide range of training sessions to enhance skills relevant to Wikimedia projects. These sessions, led by volunteers, have positively impacted by equipping the general public and specific interest groups with the knowledge to share information effectively across online platforms. Additionally, our successful execution of Work Program 3 focused on understanding the needs and perceptions of diverse groups regarding Wikimedia and its projects. A research report, currently undergoing finalisation by our research team, will be released for public review soon.

9. Did anything unexpected or surprising happen when implementing your activities?

The Wikidata team discovered that after attending a general lecture and a Wikidata workshop, some participants became active volunteers, joining meetups and competitions. One volunteer secured the first position in a datathon held a few weeks after joining.

A significant lesson came from the Education team during Wiki Women’s Month, which had a different theme focusing on women’s health, particularly sexual and reproductive health. This theme was aligned with WikiProject Women’s Health. To address the sensitivity of this topic, we collaborated with the UNFPA Indonesia to conduct training sessions and provide reliable resources. We also organised an offline gathering called Bincang Perempuan with the Faculty of Medical and Health Sciences of Udayana University to encourage public participation in sharing SRH information in the digital space.

Regarding community participation, we observed a declining enthusiasm among community members to take on event organising roles. Our research also revealed that some community members needed to know the guidelines and resources for organising WikiLatih and meetups.

The Community team discovered a significant increase in rapid grant applications after hosting an office hour about grants. Our communities are excited to develop their programs, which may require additional funding beyond what our mini-grants (Dana Wiki) can provide.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Our dedication to advancing work programs and extending current programs until 2027 remains unwavering. We maintain adaptability in modifying our strategies and approaches in response to industry fluctuations, ensuring achieving the objectives delineated in our strategic plan.

Furthermore, we consistently evaluate the efficacy of our initiatives to ensure their pertinence and innovativeness in addressing the dynamic needs of the community and the public. For instance, upon identifying a deficiency in digital literacy education for educators, we effectively met this necessity through collaboration with a teachers' organisation.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

Our organisation has achieved significant progress. Specifically, we have empowered 16 Wikimedia communities in Indonesia, a pioneering achievement in the ESEAP region. Additionally, our ongoing advocacy efforts focus on promoting open licensing and copyright through collaborative partnerships with cultural heritage institutions and government bodies.

Our Communications team possesses a keen ability to identify and create social media content that drives high engagement. Our expertise lies in developing informative content. To learn more about our approach, please do not hesitate to contact us.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

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N/A

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics
Open Metrics	Description	Target	Results	Comments	Methodology
Outreach	The number of cities visited to organize outreach or workshops.	15	28	N/A	Manually, by looking at business travel records.
Events	The number of events organized.	80	333	Including: WikiLatih, regular meetup, thematic activities, certified WikiLatih online course, training of trainers, #1lib1ref, Wikisource contest, Wikisource workshop, ISA (structured data on Commons) campaign, digitisation at GLAM institution, digital clipping on Commons, Wikidata workshop, Wikidata meetups, Wikidata datathon, Wikidata contest, book grant, Dana Wiki, community gathering, community regular meeting, WikiNusantara 2024, and research.	Some were done manually, while others used the Outreach Dashboard.
Partners	The number of partner organizations or institutions.	10	16	Including: Sundanese Language Education Study Programme, Faculty of Arts and Letters, Universitas Pendidikan Indonesia; University of Indonesia; EngageMedia; Communication and Informatics Office of Bandung City; PT Sistem Sarjana Sejahtera; UNESCO Jakarta Office; Goethe-Institut Indonesia; SEAMEO SEAMOLEC; Faculty of Letters and Humanities, Papua University; SEAMEO BIOTROP; Indonesian Teachers Association; The Indonesian Forum for Environment (WALHI); Nusantara Learning Teacher Community; Tanjungpura University; Airlangga University; Papua University.	Manually, by looking at partnership records.
Communities	The number of Wikimedia communities in Indonesia that have the support of Wikimedia Indonesia.	16	16	Including: Wikimedia Community in Bandung, Wikimedia Community of Banjarese, Wikimedia Community in Banjarnegara, Wikimedia Community in Denpasar, Wikimedia Community of Gorontalo, Wikimedia Community in Jakarta, Wikimedia Community of Madurese, Wikimedia Community in Manokwari, Wikimedia Community in Medan, Wikimedia Community of Nias, Wikimedia Community in Padang, Wikimedia Community in Palembang, Wikimedia Community in Yogyakarta, Wikidata Wikimedia Community, Wikisource Wikimedia Community, and Brawijaya University WikiClub.	N/A
Contents	The number of new content created or improvements to existing content within a Wikimedia project.	50000	74094	N/A	Mostly used the Outreach Dashboard.

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	We estimate that 5% of our participants will continue editing after the activity is over.	125	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	We estimate that 5% of the organizers participating in our activities will continue participating.	25	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	We estimate that 30% of our partners are engaged in at least two activities during this grant period.	3	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results	Methodology
Number of participants	The number of participants who attend workshops, events, or gatherings.	2504	4978	Mostly used the Outreach Dashboard, assisted by attendance list.
Number of editors	The number of editors contributing to Wikimedia projects during workshops, events, or meetups.	1320	2689	Mostly used the Outreach Dashboard.
Number of organizers	The number of organizers who assist in organizing workshops, events, or gatherings.	504	498

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia		5000	12777	N/A	N/A
Wikimedia Commons		20000	2039	N/A	N/A
Wikidata		15000	5355	N/A	N/A
Wikisource	N/A	5000	37497	N/A	N/A
Wiktionary	N/A	5000	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

No

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

We found it difficult to measure the number of retained participants, thus the number has not been included in the metrics outcomes here.

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

Upload Documents and Files

Here is an additional field to type in URLs.

N/A

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management	This capacity has grown but it should be further developed
B. Conflict management or transformation	This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This capacity has grown but it should be further developed
D. Partnership building	This capacity has grown but it should be further developed
E. Strategic planning	This capacity has grown but it should be further developed
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This capacity has grown but it should be further developed
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This capacity has grown but it should be further developed
K. Communications, marketing, and social media	This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This has grown over the last year, the capacity is high
N. Accessing and using data	This capacity has grown but it should be further developed
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This capacity has grown but it should be further developed
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Peer to peer learning with other community members in conferences/events, Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement, Using capacity building/training resources online from sources WITHIN the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff time to participate in capacity building/training, Lack of knowledge of available capacity building opportunities, Barriers to access training because of language

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

N/A

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Permanent staff outreach, Board members’ outreach, Institutional support from the Wikimedia Foundation

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Difficulties specific to our context that hindered partnerships, Local policies or other legal factors, Lack of interest from partners

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

To find suitable partners, we conduct research to understand their primary focus areas. This involves analysing their public-facing platforms and materials to learn about their organisational goals and values. By comparing this information with Wikimedia's mission and vision, we can pinpoint potential areas of mutual interest and synergy. Once we find a strong alignment, we initiate discussions about possible collaboration opportunities. This strategic method allows us to develop partnerships that benefit both organisations and contribute to our shared objectives.

During the conversations, we aim to gain an understanding of their mission, goals, and current challenges. This knowledge is vital for identifying potential connections between their objectives and our strategic focus areas.

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

Our sense of belonging to the Wikimedia movement is embedded in collective action towards a shared vision. While we possess the capacity and enthusiasm to undertake numerous initiatives, we recognise that achieving long-term impact necessitates collaboration with partners and the wider Wikimedia community. In addition, we also actively participate in activities organised by the Wikimedia Foundation and other Wikimedia affiliates to foster knowledge exchange and strengthen our connection to the movement.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

23. If you would like to, please share why it has changed in this way.

N/A

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

N/A

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

N/A

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Yes

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this rarely (less than twice a year)

29. How does your organization currently share mutual learning with other grantees?

N/A

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

6026687509

31. Local currency type

IDR

32. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.

Report funds received and spent, if template not used.

We created two versions of the financial statements:

A high-level version, incorporating earnings from bank interest, expenses for bank administration fees, and forex rate differences: https://docs.google.com/spreadsheets/d/1ulN0UnuyQx4v5fdi1Xg7OIRm5fu8lNocTaHpmXbEpd4/edit?usp=sharing
Version with details of spending funds in each budget line: https://id.wikimedia.org/wiki/General_Support_Fund_Wikimedia_Indonesia_2023–2024/Laporan_penggunaan_dana

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

The remaining of this grant funds are IDR 473,476,551. The funds originated from excess funds due to substantial forex rate differences. In addition, there were in-kind donations from the partners and reduced costs in organising the activities.

34b. What are you planning to do with the underspent funds?

B. Propose to use them to partially or fully fund a new/future grant request with PO approval

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.