Grants:Programs/Wikimedia Community Fund/Wikimedia Indonesia 2023–2024

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Applicant details

Wikimedia username(s):

Rachmat Wahidi (User:Rachmat (WMID)), Hillun Vilayl Napis (User:Hillun Vilayl Napis (WMID))

Organization:

Wikimedia Indonesia

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

Yes

H.1 Which organization(s) did you receive grants from?

Ford Foundation; Delegation of the European Union to Indonesia and Brunei Darussalam; EngageMedia; Language Development and Fostering Agency (Badan Pengembangan dan Pembinaan Bahasa), Ministry of Culture and Education, Indonesia.

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Additional information

R. Where will this proposal be implemented?

Indonesia

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

Local

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

Below is a list of social media accounts managed by WMID:

Facebook: https://www.facebook.com/wikimedia.indonesia
Twitter: https://twitter.com/wikimediaid
Instagram: https://www.instagram.com/wikimediaid/
YouTube: https://www.youtube.com/c/WikimediaIndonesia
LinkedIn: https://www.linkedin.com/company/wikimediaid/

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Proposal

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

Wikimedia Indonesia is an Indonesian non-profit organization dedicated to building a growing ecosystem of free knowledge in Indonesian and other local languages in Indonesia.

We organize a number of activities to support them, such as conducting Wikipedia training, promoting Wikimedia projects to the public and various groups in Indonesia, partnering with organizations that share the same vision and mission as the Wikimedia movement, and empowering Wikimedia and other communities that enable the development of the Wikimedia ecosystem.

This year, we ran many impactful activities and different activities designed to expose the public to the Wikimedia movement. We group these activities into three categories: outreach, research, and capacity building. The activities are expected to be ongoing throughout the year and will be assessed for their impact on the public in order to evaluate the sustainability of the activities in the future.

2. What is the change that you are trying to bring about and why is this important?

Over the past few years, we have found that the public is increasingly becoming more aware of the Wikimedia movement and interested in doing activities with Wikimedia Indonesia and the community. This leads us to believe that the presence of Wikimedia movements and organization in Indonesia could significantly contribute to the public in terms of capacity building and knowledge dissemination. This is indicated by organizations that wish to work together and initiatives from several institutions to participate in activities conducted by the Wikimedia movement.

Therefore, we continue to improve from within the organization and improve the quality of human resources to improve their programs and develop ideas to attract the public. We have arranged several activities that we will aim to address some issues:

Increase outreach activities to institutions to introduce some essential Wikimedia projects and GLAM.
Provide space and support for the community to evolve.
Examine the public's view of the Wikimedia movement and how the movement can help the broader community in building an open ecosystem.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

This year, we categorize the activities into three strategic groups:

Engagement. This strategy is intended to attract more cooperation with institutions and organizations to participate in knowledge dissemination initiatives. It is implemented in work visits to several institutions and joint events within Wikimedia projects with relevant institutions.
Research. This is a new strategy manifested from WMID's new strategic plan. It is intended to learn more about the audience and how the Wikimedia movement means to them. It also seeks to understand the wishes and needs of the Wikimedia movement to provide appropriate direction.
Capacity building. This strategy is a cluster of activities executed by several teams to develop the capacity of the public and Wikimedia communities in Indonesia. Among the activities carried out in this area are Wikimedia project training, grant support, competitions, and capacity building for in-house organizations.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

Here are the activities that will take place throughout the year, from mid-2023 to mid-2024:

Engagement
- Collaborate with institutions/organizations.
- Conduct community visits.
- Conducted several outreach visits to multiple cities.
- Conduct thematic activities.
- Conduct Wikidata competition.
- Conduct Wikisource competition.
- Conduct photography competition.
Research
- Undertake research aimed at finding out the perceptions and needs of WMID members, the community, and the public towards WMID.
- Conduct research on social media and high-impact content creation strategies.
- Conduct research on the needs of the Wikimedia community in Indonesia and other communities.
- Develop a strategy based on research into the needs of the Wikimedia community in Indonesia and other communities.
Capacity building
- Conduct in-person and online WikiLatih training.
- Conduct in-person and online meetups for the community.
- Conduct certified WikiLatih courses.
- Conduct the campaign 1lib1ref.
- Conduct Wikisource training.
- Conduct structured data campaigns on Commons.
- Conduct digitization activities at GLAM institutions.
- Conduct online scraping activities in Commons.
- Conduct in-person and online Wikidata training.
- Conduct in-person and online Wikidata meetups for the community.
- Undertake internships.
- Conduct datathon on Wikidata.
- Develop modules and prepare LMS platform.
- Provide grants for communities.
- Organize WikiNusantara 2024

5. Do you want to apply for multi-year funding?

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

Please refer to the other documents section of this proposal.

7. Do you have the team that is needed to implement this proposal?

Wikimedia Indonesia currently has 23 personnel to ensure the goals are achieved. All activities outlined in this proposal will also include volunteer members involved in these activities.

Key personnel that manages and oversee the activities in this proposal are:

Rachmat W. – Rachmat (WMID)
Hillun V.N. – Hillun Vilayl Napis (WMID)
Hardiansyah – Harditaher (WMID)

List of other personnel who has work account on Wikimedia are available here: Category:Wikimedia Indonesia staff.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Geography, Language

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Public Policy, Culture, heritage or GLAM

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Geographic , Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

We have pursued several approaches to engage non-Wikimedia organizations to participate in our activities. For example:

Conduct outreach through social media channels by sharing current activities.
Collaborate with institutions by understanding their needs instead of imposing ours.
Conduct research to discover the needs of the public and our Wikimedia community.
Develop a strategic plan incorporating feedback from partners we have been collaborating with, Wikimedia Indonesia members, and Wikimedia communities in Indonesia.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Wikimedia Indonesia has implemented a Friendly Space Policy (FSP) that requires every attendee participating in our events to behave appropriately. We are considering adopting UCoC as a successor to the FSP.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We have worked closely with the local Wikimedia communities in organizing various activities, such as Wikipedia training, Wikimedian in Residence, and volunteer capacity building.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

N/A

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

From the internal side of the organization, we have personnel who have good experience and are determined to run the programs for the past five years. We provide support and skills training for incoming staff members. Our organization always improves standard operating procedures, which are important in organizing activities and budget realization.

From external factors, Wikimedia Indonesia has predicted several items that might affect the course of activities. We place priority on travel to cities where we consider there is certainty in delivering activities. This is to minimize the use of unnecessary budget. We also strive to maintain strong relationships with our valued partners to achieve mutually beneficial outcomes.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Coordinate Across Stakeholders, Invest in Skills and Leadership Development

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.

Yes

Learning, Sharing, and Evaluation

19. What do you hope to learn from your work in this fund proposal?

In this grant period, we hope to find out to what extent the implementation of this strategic plan is achievable and how much impact it will have on the advancement of programs conducted by Wikimedia Indonesia.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.


Main Metrics	Description	Target
Outreach	The number of cities visited to organize outreach or workshops.	15
Events	The number of events organized.	80
Partners	The number of partner organizations or institutions.	10
Communities	The number of Wikimedia communities in Indonesia that have the support of Wikimedia Indonesia.	16
Contents	The number of new content created or improvements to existing content within a Wikimedia project.	50000

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	We estimate that 5% of our participants will continue editing after the activity is over.	125
Number of organizers that continue to participate/retained after activities	We estimate that 5% of the organizers participating in our activities will continue participating.	25
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	We estimate that 30% of our partners are engaged in at least two activities during this grant period.	3
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	The number of participants who attend workshops, events, or gatherings.	2504
Number of editors	The number of editors contributing to Wikimedia projects during workshops, events, or meetups.	1320
Number of organizers	The number of organizers who assist in organizing workshops, events, or gatherings.	504

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
Wikipedia		5000
Wikimedia Commons		20000
Wikidata		15000
Wikisource	N/A	5000
Wiktionary	N/A	5000

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

22. What tools would you use to measure each metric selected?

We will use the following tools to measure the metric: Programs & Events Dashboard (to measure the number of articles created or improved) and Wikimedia Hashtags tool (primarily used to track contributors' contributions in 1lib1ref campaign).

Financial Proposal

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

6485318000 IDR

23.2 What is this amount in US Currency (to the best of your knowledge)?

422568 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/spreadsheets/d/1w8E8FY0IiwsZmCMKS5YkX67iFP1uFXMs65XLfZjFwwA/edit?usp=sharing

23.4 Please include any additional observations or comments you would like to include about your budget.

N/A

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s): Here are some additional resources to support this proposal:

Planned activities (2023–2024): https://docs.google.com/spreadsheets/d/1HsPie9cXr5uxT5fwxPwr0xUT66oZF-60OOe19jKHd2s/edit?usp=sharing

WMID Metrics of Wikimedia Indonesia GSF 2023 and 2024 detailed - Metrics.pdf

Final Message

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

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