Grants:Programs/Wikimedia Community Fund/Wikimedia Czech Republic Annual Plan 2022-2023/Yearly Report (2022)
Report Status: Accepted
Due date: 2023-02-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Yearly Learning Report (for multi-year fund recipients) , reporting year: 2022
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General information edit
This form is for organizations, groups, or individuals receiving multi-year Wikimedia Community Funds to report on their yearly results.
- Name of Organization: Wikimedia Česká republika
- Title of Proposal: Wikimedia Czech Republic Annual Plan 2022-2023
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented.
- 1. EDUCATIONAL programs:
- continued focus on target groups that have the greatest potential to become active members of the community (seniors, students, teachers, librarians)
- variety of low-threshold, value-added activities
- free course series, workshops and editathons for students, presentations for teachers and librarians
- parallel and long-term support and mentoring to some of the identified groups
- “seniors” programme has been delivered as planned, with few new innovations implemented
- cooperation and communication with schools and libraries - mostly framed by joint activities where we deliver essential contributions; framed by themes of Media literacy and Fact-checking
- 2. Programs for COMMUNITY:
- our goal in developing programs for the community was to foster members of our community and newcomers, engage them in our activities to keep them motivated in adding and creating content to Wikimedia projects
- maintaining the balance and keeping the community diverse in terms of target groups, topics and proficiency
- provide the best conditions for capacity building as well as to encourage new activities
- supporting our members when organizing their own initiatives; creating the back office environment allowing them to focus on direct actions (financial and technical backup, PR and administrative support, evaluation and further plans)
- 3. Programs for PARTNERSHIPS:
- 3.1. GLAM
- to forge and expand strategic partnerships - thanks to the fact that we are already well known among cultural institutions, we are able to implement strategy well
- 3.2. Advocacy
- to spread awareness of free culture and free licenses, especially among cultural institutions, we have managed to implement the strategy
- 3.3. Wikidata/Tech
- to get the technical community more interested in partner institutions
- we have been able to engage more deeply with our community (through the organization of workshops) and thus involve the community in our strategic partnerships
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
- 1. EDUCATIONAL:
- using the banner on Wikipedia for massive recruitment & sign-up of seniors for beginners’ courses has shown a great success in terms of concentrating the work to one part of the year. That has been followed in the rest of the year by follow up activities where they can stay actively involved - a principle to be repeated (!)
- general approach to create a step by step need based oriented partnerships (schools, libraries, universities) and corporations focusing on taylor-made solutions - it takes time and patience, but the long-term effect is much stronger resulting as well into partial co-financing some of the activities
presenting our offer and diverse portfolio of solutions at the thematic/regional conferences/meetups/guild sessions etc.
- recovery of regular activities such wiki clubs after covid-times - e.g. in Prague WikiClub is now again organized weekly with 3-6 attendees in average
- 2. COMMUNITY:
- implementing the philosophy of ownership on projects to our active members, who become ambassadors and provide them with tools and support
- involving members to become independent organizers of their activities and mentoring their growth
- verified form of competitions (thematic and time-limited), spread evenly over the year
- diverse portfolio of topics and types of activities (online and offline) enabling to attract different target groups
- 3. PARTNERSHIPS:
- in terms of partnerships, speaking at professional conferences has been the most successful. The cultural institutions then gained more trust in us. We have been particularly successful in establishing so-called strategic partnerships, where the goal is long-term cooperation at multiple levels. The outcome is then joint events or the establishment of a wiki-residency
- for the technical community, we found it useful to organize workshops and monthly community consultation meetings - which has led to greater engagement of the technical community in partnership with cultural institutions
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
- 1. EDUCATIONAL:
- Micro Educational formats - follow up workshops/sessions - first with the seniors as target group - topics as: creating infoboxes at WP, uploading unowned files to Commons etc.
- online “wiki-advice” - we newly run a regular online “wiki-advice”every week and we promote this as a complementary support measure to all our other educational activities
- Media literacy portal at CZ Wikipedia - as a useful tool for schools and libraries in the Czech environment- launched in September and already now we have about 4 different cooperations developing the portal and about 20 new articles have been published.
- 2. COMMUNITY:
- piloting a new structure of larger projects to be divided evenly over the year (Q1 - WikiGap, Q2 - Human Rights month, Q3 - Czech Wiki Photo, Q4 - Czechoslovak 48-89 contest)
- when developing a larger campaign continue to use tested solutions (hashtag tool for the competition)
- hybrid form of events or preparing the offer of smaller, local initiatives
- running consultations with our community on specific topics related to technical project development
- new, more functional and user-friendly layout of projects website, which was implemented between other chapter’s programs
- capacity to organize a long-planned local photographic mini-competition (as part of the long-standing activity We Photograph Czechia), which touched an attractive content of protected areas and brought in 40 new users
- 3. PARTNERSHIPS:
- close links with the technical community - planning strategic partnerships with them
- hiring a professional lawyer for the Advocacy position
- linking partnerships with educational activities - Students Write Wikipedia with internships for professional students at our partner museum. In partnership with the City Library Artotheque - Engaging Art History students
- establishing a lead wiki-resident position that can teach and pass on experiences to other residents
4. Please describe how different communities participated and/or were informed about your work.
- PARTICIPATION:
EDU:
- community of trainers - regular meetings and sharing of experiences, reaching out to new trainers, peer-to-peer learning
- Alumni Club - active participants in senior courses
- involvement of librarians - regional mini-projects - organisation of regional training - especially for seniors
- educators - regional turnkey projects (usually for students or other educators) - co-organisation
- contemporary community - sharing experiences - peer-to-peer
- WikiAdvice - volunteer involvement
COMMUNITY:
- event/competition organisers - financial and administrative support
- wiki-ambassadors of thematic challenges - by interest and region
- volunteers - at events organised for the public
- partners (from institutions) - support for thematic calls
- evaluators/jury - for photo or editorial activities - peer-to-peer evaluation
PARTNERSHIPS:
- wiki-rezidents (paid position) - from among volunteers or partners - as a key person to work with the partner institution
- volunteers - to work with the institution
In general, advisory groups for each program - from among members/volunteers/partners. Each board member has a specific area of responsibility that he/she oversees.
PR:
Wikimedia Community:
- Village pump
- targeted messages on the user page
- banner promoting activities
- themed open calls - programmatic
- in person at WikiMeetings
Public:
- paid PR on social media - posts and videos
- free PR on social media
- sharing through activity partners
- programme news
- newsletters
- blog posts
- PR at partner events and conferences
- press releases and PR in the media
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- News - Wikimedia CZ: https://www.wikimedia.cz/en/news/, or https://meta.wikimedia.org/wiki/Wikimedia_Czech_Republic/Reports
Blog Wikimedia CZ: https://blog.wikimedia.cz/ Online WikiAdvice: https://cs.wikipedia.org/wiki/Wikipedie:Wikiporadna Photos, videos & graphics: https://commons.wikimedia.org/wiki/Category:Wikimedia_Czech_Republic Media literacy portal at CZ Wikipedia: https://cs.wikipedia.org/wiki/Port%C3%A1l:Medi%C3%A1ln%C3%AD_gramotnost Social networks: https://www.facebook.com/Wikimedia.CR; https://twitter.com/Wikimedia_CR; https://www.linkedin.com/company/5391957/admin/; https://www.instagram.com/wikimediacr/
Programs: EDU: Program for seniors:seniori.wikimedia.cz; knihovny.wikimedia.cz Programs for schools: studenti.wikimedia.cz; ucswiki.wikimedia.cz Open educational program: otevrena.wikimedia.cz WikiAdvice: wikiporadna.wikimedia.cz WikiClub: https://cs.wikipedia.org/wiki/Wikipedie:Klub WikiMeetups: https://cs.wikipedia.org/wiki/Wikipedie:Pod_re%C3%A1lnou_l%C3%ADpou Senior WikiTown: https://cs.wikipedia.org/wiki/Wikipedie:Seniorsk%C3%A9_WikiM%C4%9Bsto COMMUNITY: Wikigap - Women on Wikipedia: wikigap.wikimedia.cz WikiProject Human rights on Wikipedia: lidskaprava.wikimedia.cz Czech Wiki Photo: cwp.wikimedia.cz We Photograph Czechia: fotimecesko.wikimedia.cz WikiProject Czechoslovakia 1948-1989: ceskoslovensko.wikimedia.cz Describe monument: https://cs.wikipedia.org/wiki/Wikipedie:Popi%C5%A1_pam%C3%A1tku Wikipedia Asian Month: https://cs.wikipedia.org/wiki/Wikipedie:Asijsk%C3%BD_m%C4%9Bs%C3%ADc_Wikipedie_2022 Protected areas competition: https://cs.wikipedia.org/wiki/Wikipedie:Fot%C3%ADme_%C4%8Cesko/Sout%C4%9B%C5%BE_Chr%C3%A1n%C4%9Bn%C3%A1_%C3%BAzem%C3%AD Wikiexpedition: https://cs.wikipedia.org/wiki/Wikipedie:Wikiexpedice/2022/%C5%A0umava WikiProject Drought: https://cs.wikipedia.org/wiki/Wikipedie:WikiProjekt_Sucho PARTNERSHIPS: GLAM project page: glam.wikimedia.cz Wikidata project page: wikidata.wikimedia.cz
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
- - Senior’s group - program specifically targeted to them is communicated through partners and channels that are accessible to them and activities tailored to their needs
- Women group - women are also an under-represented group from the perspective of the WM community - all of Q1 is focused on this group through various activities and PR on WikiGap and women on Wikipedia
- Roma group - for the first time we have prepared an activity focused on this topic together with Roma students
- LGBTQ+ group and theme - we are continuing with the annual theme - this year as part of the Q2 activities focused on the broad area of human rights - we also ran an LGBTQ+ editathon with partners
- Media literacy portal as a tool to shape the stakeholders discussion on the topic of media education and literacy for different target groups - the launch of the portal brought us closer to some of the teachers, libraries and as well to cooperation with Open Society fund. The public discourse about how media literacy and fact checking should be approached and thought was not really established.
Part 2: Your main learning edit
8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
- - measuring and communication of the success/impact (non-editing activities): in communication with our community a better description of what the intention/objective for particular action is a beneficial step: e.g. not number of edits or news articles, but the “first positive experience” with WP in general
- current community engagement: regular meetings with supporting groups consisting of members of community (4x per year), systematic communication through various channels, feedback forms and creating environment to self fulfillment of active members to run their own activities
- active community and resistant against burnout: listening to community needs, creating space for discussion during meetings, following discussion pages and proactive approach
- photographers community need-suited program: new initiatives were run to understand best ways to involve photographers (new websites, templates, activities)
- streamline the GLAM project: better communication of the benefits of collaboration to institutions - we changed the metrics system and rewrote the project page to make it understandable for institutions & hired a professional attorney to serve as Advocacy Coordinator
- RegioGLAM: our GLAM community is small and therefore before we start the RegioGLAM program, we first need to generate volunteer interest first
- obtaining a grant to develop our own metrics tool: streamline coordination across programs and communication externally through ongoing statistics and metrics
9. Did anything unexpected or surprising happen when implementing your activities?
- EDU: the fact that activities are funded/covered for schools doesn’t necessarily result in higher interest for those activities or successful delivery. We faced cancellation and ghosting for several workshops this year with no further explanation from the side of the schools. In the same time we received many individual requests mainly from libraries and universities to cooperate on specific actions and those have been successful.
COMMUNITY: shortly before WikiGap war broke out in Ukraine influencing the overall project development. Changing profile of Human Rights Month, which primarily targeted expert organizations and professionals, who created specific content. It also allowed us to grasp a different perspective on particular subjects, such as Roma rights. We faced the need of remaining anonymous by some of editors, which challenged us to undertake new ways of communications PARTNERSHIPS: A surprise was the great interest of the community in the technical Wikidata workshops. Not only the wiki community was interested, but also partner institutions - as a result, we will now be organizing a large Wikidata workshop for a partner institution. Another unexpected thing was the inability of institutions to fund the position of wiki-resident. We set up a system of institutional coordinators - a staff member from the institution is the coordinator of the collaboration, and the main wiki-resident takes care of the transfer of information and media to Wikimedia projects.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
- EDU: Referring to section 9 - the learning there is probably to stick to the core business, train patience, communicate clearly and be open to dialog and variations once the other side is ready for cooperation. Our offer and product is now moreless clear, we can be self-confident and focus on those partners who want to cooperate and contribute.
COMMUNITY: we plan to continue a workflow that works well when planning and implementing the projects, we are constantly improving ways of involving the community, reaching newcomers and growing relationships with stakeholders. We are motivated to keep the framework according to planned activities
PARTNERSHIP: Based on my observation of how the technical community works and its involvement, I want to try to make GLAM better and more attractive to the wiki community. The GLAM community is currently made up primarily of residents from institutions and external partners.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
- Our series 2 minutes with Wikipedian contains a lot: https://www.youtube.com/watch?v=f0dS_opWXeM&list=PLO1M25PvtAFDgv0-8U5PZSIQAVsMHicVZ2
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- - CEE Meeting prezentation of our activities: - presentation about Seniors write Wikipedia - https://commons.wikimedia.org/wiki/File:2nd_CEE_regional_EDU_meeting_WMCZ_SePW_6-2022.pdf
https://commons.wikimedia.org/wiki/File:SWW_WMCZ_CEE_Meeting-14.10.2022.pdf
- Presentation for librarians (in CZ) - https://commons.wikimedia.org/wiki/File:Wikipedie_a_jej%C3%AD_role_prezentace_Zl%C3%ADn_pro_knihovny_6-2022.pdf
- Community: Help:Translation (in CZ) https://cs.wikipedia.org/wiki/N%C3%A1pov%C4%9Bda:P%C5%99eklad_z_jinojazy%C4%8Dn%C3%A9_Wikipedie
- Community: VSN learning program, presentation on retention https://docs.google.com/presentation/d/1jU_U5GByQLGQ4UHajXJdwqSD-WBU7Hq6MztDxOFTJOo/edit?usp=sharing
- Manual for cultural institutions and residents: https://docs.google.com/document/d/1faUT7rLDuOESLjZbem9WO7yEcwMSfhR-m90OWAScUB8/edit
Part 3: Metrics for Year 1 edit
13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | Educational programs:
We are interested in monitoring retention only selectively, for the activities where it makes sense. That is, depending fairly on the objectives, why we run such educational activities. When the objective is to learn editing or creating and uploading photos for Commons, then we are interested in retention in the long-term. These are beginners courses at Seniors Write Wikipedia and selected activities from Programmes for schools where editing is part of the skill though. The long term goal is to set a functional system of measuring retention at the pre-selected activities targeting newcomers and new editors. Programs for Community: As the retaining editors create equally important target group, we would like to develop a communication strategy as well as effective process, which will enable us to follow newcomers in their path of gaining editors skills. Moreover, thanks to the communication with them, we would like to prepare some activities dedicated to their specific needs and to ensure the community growth.We would like to specialize within our annual activities, meaning WikiGap and NGO training, where we can adjust the program for a certain audience. Programs for Partnerships: Our collaborations are long-term and, as editors are often wiki-residents, they will continue to work with us for years to come. We assume that the number will correspond to 90% of the editorial metrics. That is, we expect 20 editors that continue to participate next year. |
N/A | N/A | Community: 22
EDU: We are interested in monitoring retention only selectively, for the activities where it makes sense. That is, depending fairly on the objectives, why we run such educational activities. When the objective is to learn editing or creating and uploading photos for Commons, then we are interested in retention in the long-term. These are beginners courses at Seniors Write Wikipedia and selected activities from Programmes for schools where editing is part of the skill though. The long term goal is to set a functional system of measuring retention at the pre-selected activities targeting newcomers and new editors. So far we are still on the track to an effective solution for mapping the retention somewhat effectively, so far everything has to be done manually, record by record. COMMUNITY: we need to calculate it manually according to results from tools (hashtag, Dashboard, registration forms), we took those contributors, who actively participated in more than one of our projects during the year (WikiGap, Human Rights Month, Czechoslovakia 1948-1989). PARTNERSHIPS: Unfortunately we don't have much possibility to measure the number of returning participants, we only know from the organizers and they are 22. |
N/A |
| Number of organizers that continue to participate/retained after activities | Programs for Partnerships:
In our Partnership program, the organizers are almost the same as the editors, because in the vast majority of cases they are wiki-residents, so it is number 20. |
20 | 22 | Partnership - 22
PARTNERSHIPS: In our Partnerships program, organizers are almost identical to editors, because in the vast majority of cases they are wiki-residents, tutors or participants in the collaboration. We have reached the planned number. |
PARTNERSHIPS: manual collecting of data |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Educational programs:
Strategic partnerships in education are such, where we share the common values, approach to education and we deliver educational activities in cooperation. This is not happening in an ad hoc setting but as a long-term cooperation. Our keep strategic partnerships are: for cooperation with libraries and support of Seniors Write Wikipedia (SePW) programme - NK (National Library), MKP (Prague Municipality Library), SKIP (Guilt of librarians and information managers), KISK (Department of Information and Library studies at MUNI university), OSF (Open Society Fund and their programme for libraries). Support of SePW - foundations such as LUSH or Veolia Foundation, Elpida (organisation working on education and leisure programmes for seniors). Programmes for schools (Students write Wikipedia and Teach (with) Wiki) - Digikoalice (Czech National Coalition for Digital Skills and Jobs), Post Bellum - Memory of Nation and their school programmes, Samet na školách (Velvet revolution memory festival at schools). Wikiskripta (https://www.wikilectures.eu/w/Main_Page) independent medical wiki-based project which we partner with and exchange know-how on how to work with students and teachers in editing and volunteering and how to measure impact of our OER. All these partners help us in diverse ways; they co-organise the activities with us, help us with promotion, are part of our working groups and we are in theirs, we offer our programmes under their agenda framework. Besides that we have many small partnerships yearly across the country in order to deliver our programmes (libraries, schools, universities, MAS (Local Action Groups - cross-sectoral platforms) These might vary each year. Programs for Community: continuous partnership with US embassy (grant, WikiGap - organization, PR, participation and content), Veolia (grant, Water management/climate changes editathon organized together, ensuring participants, PR and resources), Vaclav Havel Library (infrastructural background, PR, resources). Programs for Partnerships: Strategic GLAM partnerships are important to us. We distinguish between cooperation and GLAM partnerships. For us, the collaborating institution is one that does not upload additional data or media files on Wikimedia projects, but we benefit significantly from connecting with them. For example, Open Collections. Strategic GLAM partnerships are those in which we take GLAM to a new level and learn new possibilities for cooperation and basically those in which we upload media files. Those are actually: The Museum of Eastern Bohemia in Hradec Králové (content partnership), The Regional Museum Mikulov (content partnership), The Institute of History of the Academy of Sciences (Wikidata partnership), ZOO Prague (content partnership), The State Regional Archive (content partnership), The Municipal Library in Prague (content partnership), The database of Czech artists - Abart (Wikidata partnership), The National Library in Prague (Wikidata partnership), The National Film Archive (Wikidata partnership), The Institute of Czech Literature of the Academy of Sciences of the Czech Republic (Wikidata Partnership). We expect the number to increase to about 16 by next year. |
31 | 70 | EDU: 27
COMMUNITY: 29 PARTNERSHIPS: 14 EDU: Strategic partnerships in education are such, where we share the common values, approach to education and we deliver educational activities in cooperation. This is not happening in an ad hoc setting but as a long-term cooperation. Our keep strategic partnerships are: for cooperation with libraries and support of Seniors Write Wikipedia (SePW) programme - NK (National Library), MKP (Prague Municipality Library), SKIP (Guilt of librarians and information managers), KISK (Department of Information and Library studies at MUNI university), SDRUK (The Czech Republic Libraries Association), OSF (Open Society Fund and their programme for libraries). Support of SePW - foundations: LUSH, Krása pomoci (foundation and direct help provider for seniors), Elpida (organisation working on education and leisure programmes for seniors), Život90 (foundation and direct help provider for seniors). Programmes for schools (Students write Wikipedia and Teach (with) Wiki) - Digikoalice (Czech National Coalition for Digital Skills and Jobs), Post Bellum - Memory of Nation and their school programmes, Samet na školách (Velvet revolution memory festival at schools). Wikiskripta (https://www.wikilectures.eu/w/Main_Page) independent medical wiki-based project which we partner with and exchange know-how on how to work with students and teachers in editing and volunteering and how to measure impact of our OER. All these partners help us in diverse ways; they co-organise the activities with us, help us with promotion, are part of our working groups and we are in theirs, we offer our programmes under their agenda framework. Besides that we have many small partnerships yearly across the country in order to deliver our programmes (libraries, schools, universities, MAS (Local Action Groups - cross-sectoral platforms) These might vary each year. - For the year 2022 we established several new partnerships/ cooperations with libraries, local (high)schools and other local actors (such as Knihovna Vodňany, Studijní a vědecká knihovna města Plzně, Knihovna Cheb, Knihovna Brandýs nad Labem, Gymnázium Hejčín, Knihovna Zlín, Vysoká škola chemicko-technologická v Praze, Knihovna Ústí nad Orlicí, Gymnázium Na Zatlance/seznam.cz, Kongres Poláků v ČR, Město Olomouc, Knihovna Olomouc, Člověk v tísni (People in Need ngo)). With most of the partners we expect to continue to cooperate in the upcoming year and in fact with some of them specific activities are already foreseen or planned. COMMUNITY: We continue to work on some projects with partners, with whom we already run activities - US embassy or Swedish Wikimedia for WikiGap, we would like to continue to work with partners, with whom we started to work together during the Human Rights Month (NF Verda, People in Need, SIMI, OPIM). We want to keep those partners, with whom we had successful events, such as STUD for LGBT groups. PARTNERSHIPS: These are strategic partners with whom we want to continue to collaborate - often multi-layered collaborations involving contributions to several Wikimedia projects. Because we are establishing these long-term partnerships, we decided to go down the route of looking at them in more depth, which is why we are not establishing as many new partnerships and we have not reached the number of 18 that we set out to achieve for our programme. |
EDU: manual data collection
COMMUNITY:manual collecting data, direct contact PARTNERSHIPS: project pages, manual collecting of data |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | Educational programs:
This is a metric we are able to monitor, we are interested in it. However, we don’t have effective measures to measure this metric across the programmes in global. It effectively only applies in some areas. In EDU we work at the level of demographics: areas of interest: age, gender, locality, newcomers, accessibility We look at our target groups such as seniors or women and their involvement connected to our programme. We are as well naturally interested in regional distribution - e.g. how many underrepresented regions (small town libraries etc.) we are able to attract. Our specific diversity contribution is groups such as senior lecturers, who recruit from our former participants of Seniors Write Wikipedia courses and they become peer lecturers. On the other hand a few of our lecturers are young adults who just started their career path or are still studying - these bring in the topic of intergenerational dialog. Regarding the age, the diversity via education programmes is brought by on one hand seniors and on the other hand by teenagers. The fact that we run our activities partially online allows us to target smaller cities and regions where residential courses will be hardly successfully organised. This brings a topic of accessibility as one key element to bringing in diversity in terms of regional and health aspects (e.g. a person in a small village or person with limited mobility can join our activities from their homes). Programs for Community: Since 2019 WMCZ is developing Community programs so it is attractive to a wide spectrum of audience (newcomers, women, local, LGBT+). Activities are addressing various thematic areas and are constructed to fulfill needs of different age, social and gender groups. The chapter wants to refer to global issues such as human rights/minorities issues as well as specific local character matters, such as the role of women in Czech history and society. We run event both online (therefore available for everyone, no matter where they are based) and offline, around Czech Republic, mostly in Prague but also in other cities and smaller towns - we have dedicated events to be geographically diverse, such as WikiTown. Programs for Partnerships: In the Partnership program, we also think of diversity, especially for the local diversity. We try to address non-Prague institutions from smaller cities. Currently, the Regional Museum in Mikulov is cooperating with us. But we plan to establish RegioGLAM. GLAM subproject, in which we will support local patriots to join GLAM on their own, supporting them with our know-how (through manuals, by a support group of experienced wiki-residents and case studies of successful GLAM collaborations), PR (through sharing on social networks) and financially if cooperation so requires (through mini-grants). Our goal next year is to achieve three more collaborations outside the capital PRAGUE. So with the current one, we want to achieve 4 collaborations outside Prague next year. |
N/A | N/A | EDU:
This is a metric we are able to monitor, we are interested in it. However, we don’t have effective measures to measure this metric across the programmes in global. It effectively only applies in some areas. In EDU we work at the level of demographics: areas of interest: age, gender, locality, newcomers, accessibility We look at our target groups such as seniors or women and their involvement connected to our programme. We are as well naturally interested in regional distribution - e.g. how many underrepresented regions (small town libraries etc.) we are able to attract. Our specific diversity contribution is groups such as senior lecturers, who recruit from our former participants of Seniors Write Wikipedia courses and they become peer lecturers. On the other hand a few of our lecturers are young adults who just started their career path or are still studying - these bring in the topic of intergenerational dialog. Regarding the age, the diversity via education programmes is brought by on one hand seniors and on the other hand by teenagers. The fact that we run our activities partially online allows us to target smaller cities and regions where residential courses will be hardly successfully organised. This brings a topic of accessibility as one key element to bringing in diversity in terms of regional and health aspects (e.g. a person in a small village or person with limited mobility can join our activities from their homes). We encountered new cooperation in new regions of Czech republic this year - mostly due effective changes in how we build our partnerships and cooperation, some changes have been brought by personal changes in the edu team - none of us fully set to Prague, which helps to be closer to some regional activities. COMMUNITY: We develop Programs for Community to be consistent with Wikimedia Strategy and therefore we plan, create and organize activities to be attractive to different target groups related to age, social background, ethnicity, location as well as digital literacy. We put a strong emphasis on communicating the opportunities to work on various content. We also communicate with partners to gain expertise from different fields. We were also developing activities in the southern part of the country (Sumava) and northern regions (Hradec Králove or Liberec). PARTNERSHIPS: Diversity means for the partnership project mainly extra-Prague cooperation (cooperation with institutions outside the centre). We can count here, for example, the beginning of cooperation with the State Regional Archives, which has branches all over Bohemia. |
N/A |
| Number of people reached through social media publications | Facebook page reach (The number of people who have viewed content on or about our page, such as posts, stories, ads, social information from people who have responded to our page, and so on.)
63 000 (approximately 15 % more than in 2021) New Facebook page followers - 150 (By the end of 2021 we have 1530 followers) |
63000 | 138994 | People reached through Facebook page: 128 095, people reached through Instagram: 10 299. We have more than doubled our target thanks to regular quality content and effective paid promotion. | Facebook and Instagram analytics. |
| Number of activities developed | Educational programs:
For education programmes here fall all the activities we organise, such as: workshops, courses (usually repetitive, like 6 weeks long course for seniors consisting of 6x2hrs lessons), campaigns (Week of Libraries with Wikipedia, 1Lib1ref) , trainings (for librarians, teachers), editatons (when they are organised specifically for our target groups - e.g. local editaton at highschool or Wikigap for seniors) , trainers/lecturers meetings and meet ups, conference contributions (e.g. TEDx, teachers conferences, google GUG/GEG groups) If it is a long term course or semestral course at university with multiple amounts of lessons, it counts as one in metrics. If it is an activity which is across the programmes - such as editaton, wiki gap - we usually count the activity where it belongs to, only once. Programs for Community: Community program offers a diverse range of activities, which are dedicated both to experienced Wikipedians, active community members as well as to newcomers including experts from different fields, who would like to use Wikipedia to promote subjects from their thematic areas. Throughout the whole year community programs are developing following activities:
In editathons WMCZ mesures number of participants (divided into newcomers and regulars), number of created articles, number of edited articles.
Czechoslovak 1948-1989 competition (editing contest) Czech Wiki Photo competition (photographic contest for WikiCommons/Wikimedia purposes) Within competitions, we measure the number of participants, number of new content created (articles written/edited), files uploaded. In photographic competition there is a quality check system run by the jury and a nomination for the newcomer of the year.
for NGOs tailor made for the specific needs of target group, it has some elements of editathon but also include more practical approach allowing participants to gain independence in writing articles for existing community, we plan to engage the Wikiphotographers by developing a program of advanced trainings
Fotíme Cesko (We Photograph Czechia) Mediagrant
Community mini-grants Popis pamatku (Describe the monument) WikiExpedition WikiTown Thematic edit-a-thons run by a volunteers Programs for Partnerships: In addition to ongoing partnership activities, we are planning two editatons. In addition, we are planning two events for the public, which will shed light on the issue of open licenses. |
81 | 187 | EDU:149
Community: 27 Partnerships: 11 EDU: For education programmes here fall all the activities we organise, such as: workshops, courses (usually repetitive, like 6 weeks long course for seniors consisting of 6x2hrs lessons), campaigns (Week of Libraries with Wikipedia, 1Lib1ref) , trainings (for librarians, teachers), editatons (when they are organised specifically for our target groups - e.g. local editaton at highschool or Wikigap for seniors) , trainers/lecturers meetings and meet ups, conference contributions (e.g. TEDx, teachers conferences, google GUG/GEG groups) If it is a long term course or semestral course at university with multiple amounts of lessons, it counts as one item in metrics. If it is an activity which is across the programmes - such as editaton, wiki gap - we usually count the activity where it belongs to, only once.All local Wiki MeetUps, WikiClubs and online WikiAdvice we counted manually. Therefore we have an impressive number of 149 individual online & offline edu activities organised in 2022. Since the covid was friendly to us in 2022, the number of physically organised activities have been on rise again. Number of educational activities (courses, trainings, editatons) : 63 Number of Prague based regular Wikiclub meetings: 12 Sum of all online WikiAdvice sessions provided: 39 Wiki MeetUps: 23 WikiClubs in regions: 12
|
EDU: Dashboard, registration forms, reports, hashtag tool, manual collection of data - these particular metrics are heavily based on manual counting.
COMMUNITY: We managed to fulfill the activities development in line with the program’s plan established for 2022. We were using our own experience from the previous years, data collected from different tools (hashtag, dashboard or petscan). We also discussed results with partners and ensured follow up with our active community members. PARTNERSHIPS: manual collecting data |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Educational programs:
We are able to count unique participants for some of the programs - such as Seniors edit Wikipedia, but it is harder to cover when these participants take part in other activities at the same time (which is the desired result on the other hand), such as editathons. Therefore as the main metric we focus here on Participants in general. We measure all participants of all education activities within a calendar year (including repetitive participants - e.g. senior takes part in basic course, then he/she attends a course on Commons). We are particularly interested in new/ returning participants in Seniors write Wikipedia program. There we observe this phenomenon. Nowadays we are able to make qualified estimations on the number of new/returning participants, but not serve with exact data. Who are the participant groups in Educational programs? Seniors - elderly people, with a slightly more female participants, this is still a very good result since one of the diversity groups we identify, besides women, is actually eldely male - they are tempted to participate in community activities, courses, and lifelong learning offer much less in general. librarians - interested in educational activity offer in their library, running courses for seniors, but also in Wikidata and other cooperations. University students - across different fields of study University teachers -across different fields of study high school and secondary school (VET) students - often non-editing activities high school and secondary school (VET) teachers - often non-editing activities general public - wide, hard-to-define, but in some percentage the general public is participating community members How/ in what they participate? courses - online/offline lectures - online/offline thematic workshops - online/offline thematic editatons - tailor-made activities, senior WikiTown Alumni club, trainers/lecturers meetings and Meet-ups, celebration (Christmas Potluck or New Year's Eve Potluck with seniors from our courses) in activities we co-organise, co-participate in with our own program track/lecture/workshop, such as (un)conferences, hackathons, etc. yearly goal:650 Programs for Community: We divide participants according to a way of contribution and their proficiency. In the community program the main target group consists of participants in regard to Wikipedia - newcomers and participants with whom we have a long term collaboration, all editing articles. For them we organize editathons and training, within a year we have 4 constant events, however we usually team up with other organizations and develop 2-3 more in collaboration with other agents. Second group of participants can be divided into community members and trainers. This group is shared with the EDU program, as this program is the most developed and has regular events. Thirdly WMCR runs programs for photographers (most of them are also Wikipedians and furthermore they engaged in WMCommons project). We run activities aiming for two projects: WMCommons and Wikidata. in this program we would like to learn more about WMCommons users and how to bring a larger number as participants, in line with what factors develop the existing projects. We are interested in people from different backgrounds, who would like to learn how to write/upload and edit content in a longer perspective. As participants we also perceive people working in partners organizations, who are actively engaged in our activities - through PR and communication, sharing resources or becoming editors. yearly goal:400 Programs for Partnerships: In the Programs for Partnerships, there are GLAM institutions with which we cooperate the most - in the terms of sharing their content - mostly data or media files (GLAM - 10 planned partners or Wikidata/Tech Program - 5 planned partners). In some institutions we cooperate with wiki-rezident - we plan 9 for the next year. That means 24 participants. Among other things, we are planning common activities with the most active partners - for next year we are planning at least 2 thematic editathons directly in the institutions, with a planned participation of at least 10 people. We also include partners who are not directly involved in sharing content, but work together to promote free culture or other PR of our programs. These are, for example, SIBMAS (Association of Theater Institutions), UHS (Association of Art Scientists, Art Historians and Art Lovers) and others. The last participant we consider is our partner Otevřené sbírky (Open Collection). It is a non-profit organization that annually measures the number of media files (digitized collection items) that museums and galleries in the Czech Republic have managed to publish to the public and share their results with us. yearly goal:37 |
1087 | 1479 | EDU:
We managed to overcome the set goal for the number of participants in the year 2022, which was 650. The sum 952 refers to all participants in educational activities within 2022, not necessarily unique participants. There is also a massive difference between participants and editors since a number of educational outreach activities aim at first positive experience with Wikimedia and only secondary at editors experience. There is slight overlap of participants taking part in Educational programmes and other WMCZ programmes activities. We measure all participants of all education activities within a calendar year (including repetitive participants - e.g. senior takes part in basic course, then he/she attends a course on Commons). We are particularly interested in new/ returning participants in Seniors write Wikipedia program. There we observe this phenomenon. Nowadays we are able to make qualified estimations on the number of new/returning participants, but not serve with exact data. Who are the participant groups in Educational programs? Seniors - elderly people, with more female participants, librarians - interested in educational activities offered in their library, running courses for seniors, but also in Wikidata and other cooperations. University students - across different fields of study University teachers -across different fields of study high school and secondary school (VET) students - often non-editing activities high school and secondary school (VET) teachers - often non-editing activities general public - wide, hard-to-define, but in some percentage the general public is participating community members How/ in what they participate? courses - online/offline lectures - online/offline thematic workshops - online/offline thematic editatons - tailor-made activities, senior WikiTown Alumni club, trainers/lecturers meetings and Meet-ups, celebration (Christmas Potluck or New Year's Eve Potluck with seniors from our courses) in activities we co-organise, co-participate in with our own program track/lecture/workshop, such as (un)conferences, hackathons, etc. In 2022 we had a ratio of female to male participants almost equal 2:1. More involved target group has been this year librarians mainly via shared thematic activities based on WikiPortal Media literacy. COMMUNITY: In order to calculate the number of participants involved in Programs for Community, we included both main target groups: editors and photographers, both newcomers and experienced ones. Depending on the project type, there were participants contributing offline {during edit-a-thons) or online (contests). We develop the activities to be as open and welcoming to new participants from suppressed groups (Women and wtnical or sexual minorities). We can see that according to statistics, we have more or less an even amount of newcomers vs experienced users. We focus on reaching women editors to be engaged in Wiki projects, starting with WikiGap as an introduction to editing and inviting them to further projects. We were aiming to attract students to join the Czechoslovakia 1948-1989 project by organizing free seminars on topics related to that historical period and inviting academic lecturers to ensure the quality of the events. We were creating opportunities for the members community to edit within online activities (yearly goal:400). PARTNERSHIPS: Participants include both organizers and residents involved in GLAM collaborations, as well as workshop lecturers and course participants. We also organize lectures for our partners or organize some conferences with them. This year we had 6 wikidata workshops, two workshops for institutions (National Library, ICOM) and two events for international GLAM coordinators organized together with our partners (Open Collection & National Library). The number is the sum of all these people. Unfortunately we cannot count unique participants. Here we exceeded our annual expectations by many times (37). |
EDU: Dashboard, registration forms, reports, hashtag tool, manual collection of data
COMMUNITY: hashtag tool, fountain tool, registration from, Dashboard, attendance list (for community of editors), Commons Uploaders in cat, Tracker, categories in Wikimedia Commons (for community of photographers), Petscan PARTNERSHIPS: Dashboard, manual collecting of data, EditGroups |
| Number of editors | Educational programs:
We are collecting information on how many editors we have throughout our activities (some editing, some semi-editing, and some non-editing based activities with EDU programs). We are as well collecting data on newly registered editors (mostly via Dashboard) - that gives us an opportunity to report on how educational programs contribute to editors community growth, newcomers constant flow, diversity of the editors community etc. Newly registered editors are typically little above ⅓ of editors involved in educational programs per year. yearly goal: 450 editors/ 220 newly registered editors
Programs for Community: We reach a wide audience through editathons, editing contests and community lead events, which stands for participants editing on Wikipedia. In order to track activity, we mainly use Dashboard to learn about editathons participants. We also make use of tools for more experienced users such as Hashtag or Fountain, those are being involved in organization of editing competitions. We also use various (internal and external) communication channels with participants to follow up and learn if they continue editing as well as to measure the overall satisfaction of participating in our programs. We would like to gain more experience in ensuring further editions and returning editors to participate in regular activities. Tools such as Fountain are also being used in community-led activities, which rely on the same structure as our programs. We aim for learning people to become independent editors as well as also to encourage those, who already edit to be involved in chapter’s activities. yearly goal:200 editors / 50% of newly registered editors
|
684 | 847 | EDU:
We are collecting information on how many editors we have throughout our activities (some editing, some semi-editing, and some non-editing based activities with EDU programs). We are as well collecting data on newly registered editors (mostly via Dashboard) - that gives us an opportunity to report on how educational programs contribute to editors community growth, newcomers constant flow, diversity of the editors community etc. Newly registered editors are typically little above ⅓ of editors involved in educational programs per year. yearly goal: 450 editors/ 220 newly registered editors has been overcomed for both of the goals in 2022 reaching 512 editors/ 302 newly registered editors. Newly registered editors have been among students, seniors and librarians mostly. COMMUNITY: Number of editors, who were active in regular chapter activities, such as larger campaigns like WikiGap or Human Rights month. For each of the projects, we have planned ahead a PR campaign and we were using various channels to both inform and attract those who would like to be involved in our projects or would like to start editing on Wikipedia. Participants of single events - edit-a-thons and workshops. Number of participants, who created content during community-led activities, such as Asian Month. Calculated both for online and offline participants however greater numbers are related to online contests and regular members. Yearly goal: 200 PARTNERSHIPS: Within the program area, the metrics of Editors and Organizers usually overlap. Our editors are often residents of GLAM institutions, who are in charge of not only Wiki-residencies and Content Partnerships, but also the coordination of cooperation with the institution itself. For us, the new editors are representatives of institutions who have become coordinators of cooperation and for these reasons have also been trained in Wikipedia or Wikidata. But we also have GLAM editathons in cooperating institutions, and we expect a larger number of involved editors, both new and existing. We also count editors who participated in our partner workshops or Wikidata workshops. here we exceeded expectations more than twice (yearly goal was 34). |
EDU: Dashboard, registration forms, reports, hashtag tool, manual collection of data
COMMUNITY: hashtag tool, fountain tool, registration from, Dashboard, attendance list PARTNERSHIPS: Dashboard, manual collecting of data |
| Number of organizers | Educational programs:
Yearly we involve following stakeholders as organisers of educational activities. Their involvement is essential to our success. EDU team - 3 people Pool of lecturers/trainers - external cooperators of Wikimedia - approx. 15 active people from all around the country each year. Teachers (Students write Wikipedia) 10 Schools - 5 Librarians - 4 volunteers (Alumni from Senior program and volunteering lecturers) - 6 partners such as MAS (Local Action Group - cross-sectoral platform at local level) or teacher further education centres - 3 Wikipedians volunteering for Wikiclubs and Wiki-forum - usually there is overal with our lecturers team - 3 Instead of retention of organisers we are interested in the number of new organisers each year. We aim to gain 3 new organisers per year. Not yet an effective tool for measuring this besides observation of data collected. yearly goal: 49/ 3 new organisers Programs for Community: We work closely with the WMCZ Edu team regarding the trainers, who are mainly engaged in this program. For each editathon organized we cover the substantive part, thanks to support from main trainers and prospective co-trainers (usually 1-2 per event). The most developed event, WikiGap challenge, requires more support as we organize more than one editathon within the campaign. We are aspiring to have at least one active member of the community, who can be responsible for the activity and is able to take over the role of a main trainer. We strongly encourage active community members to become organizers of activities - over the year there are usually 3-4 independently organized events for a smaller group of Wikipedians. We make an effort to give a space and background for at least one editing contest organized by volunteers. Furthermore we work closely with partners, such as US Embassy or Veolia employees, who are willing to develop activities together with WMCZ and take responsibility as co-organizers. We would definitely welcome more mentors within our photographic projects, who could develop a program of events for the photographic community. WikiGap 5-7, LGBT/Climate/CS 48-89 2-3 trainers/event, NGO workshop 1 Popis pamatku 1, WikiExpedition 1, WikiTown 1, geographical editathon 1, partners 1-3 Programs for Partnerships: For us, the organizers are residents in institutions, coordinators of connecting databases with Wikidata and independent GLAM organizers. For example: for the Museum of Eastern Bohemia in Hradec Králové (content partnership) Lukáš Nekolný - wiki-resident, Kristýna Staňková - museum employee and coordinator for Wikimedia partnership, for the Regional Museum Mikulov (content partnership) user: Mikurobu - editor and coordinator and employee of the museum, for the Institute of History of the Academy of Sciences (Wikidata partnership) Markéta Marková - editor, coordinator and employee of the Institute of History, for ZOO Prague (content partnership) Petra Petáková ZOO employee and coordinator of two wiki-editors and employees of ZOO Prague, for State Regional Archive (content partnership) Vladěna Nývltová - coordinator and head of the volunteer group in the State Regional Archive, currently on maternity leave, for the Municipal Library in Prague (content partnership) Dita Lánská - head of the theater and film department in the Municipal Library and also the coordinator of Wikimedia partnership, for the database Czech artists Abart (Wikidata partnership) Jiří Hůla - coordinator for the institution, for the National Library in Prague (Wikidata partnership) Petra Šťastná - coordinator for the institution, for the National Film Archive (Wikidata partnership) Ladislav Čupr - coordinator end editor for the institution, for the Institute of Czech Literature of the Academy of Sciences of the Czech Republic (Wikidata Partnership) Vojtěch Jelínek - coordinator and editor for the institution. We expect the number to increase to about 18 by next year. yearly goal:18 |
90 | 112 | EDU: Yearly we involve following stakeholders as organisers of educational activities. Their involvement is essential to our success. EDU team - 3 people, Pool of lecturers/trainers - external cooperators of Wikimedia - approx. 15 active people from all around the country each year. Teachers (Students write Wikipedia) 10 Schools - 5 Librarians - 4 volunteers (Alumni from Senior program and volunteering lecturers) - 6 partners such as MAS (Local Action Group - cross-sectoral platform at local level) or teacher further education centres - 3, Wikipedians volunteering for Wikiclubs and Wiki-forum - usually there is overlap with our lecturers team - 3. Instead of retention of organisers we are interested in the number of new organisers each year. We aim to gain 3 new organisers per year.
This metric is manually collected based on observation and manual counting. The goal was 49 organisers and 3 new organisers. For the year 2022 we reach 45 individual unique organisers (=person), where many of them (co)organised multiple no. of activities during the year. We have 11 new organisers; some are not newcomers to the community, but for the first time they took the role of organiser, others are outside the community/movement such as new librarians etc. COMMUNITY: We perceive organizers as a vast group consisting of trainers, ambassadors, partners (local and international). Starting a new project in 2022, Human Rights Month, we managed to increase the partners number by 22, from which a majority are organizations and institutions. We also work on maintaining good relations with existing ones, such as the US Embassy or Fotoskoda. We are happy to see that those trainers, with whom we were organizing previous activities, are willing to join next editions of projects. We try to include profiles of trainers - for WikiGap we invite female editors to run workshops as trainers, we also have a community interested in historical subjects. We also encouraged independent development of projects among members of our community and were able to ensure ambassadors for two community-led projects. Thanks to the support of PR specialists we also had some successes related to gaining new partnerships, which allowed us to secure event space or prizes for winners of editing competitions. PARTNERSHIPS: mainly wiki-rezidents or coordinators from partnership institutions, yearly goal: 18 |
EDU: Dashboard, registration forms, reports, hashtag tool, manual collection of data
COMMUNITY: direct communication, registration forms PARTNERSHIPS: Dashboard, manual collecting of data |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | Educational programs:
Most of the content edited via educational programs we receive from Seniors write Wikipedia program - per head our seniors are usually productive, especially when they continue with advanced courses and other activities. When it comes to Programs for schools, part of the activities are primary non-editing and therefore the numbers are much lower. Editors are seniors, librarians, university and highschool teachers and students, in some amount as well leisure time pedagogs, NGO workers. When it comes to additional metric “articles created” - we are able to monitor this metric, but not measure effectively. So far we were in search of a general solution. Therefore we set a less optimistic goal which can be adjusted according to future monitoring. yearly goal: 1800 articles edited/ 180 articles created Programs for Community: During the year we have established a plan of diverse and growing number of activities, which attract different groups of editors in order to improve or add the content to Wikipedia (mainly in Czech but also in other languages). Within this project we focus on registered users, who create edited articles, in specific cases, we also follow how much the content was edited and we check the quality of created texts. We seek ways to grow responsibility for the outcome within the community.We would like to keep our activities as much open and accessible to the public as possible. yearly goal: 1400 Programs for Partnerships: In the Partnership program, we deal with the editing of Wikipedia and Wikidata, as well as Content Partnership. However, editing Wikipedia is usually the first thing they start working with. Our wiki-residents usually start correcting the main Wikipedia page of the institution and, after communicating with the curators of the GLAM institution, also correct and create articles that are missing or insufficient on wikipedia. We currently have 161 edited articles, of which 46 are newly created. Due to the planned editing rules, we expect that next year it will be around 300 articles, of which 80 are newly created. yearly goal:300/80 newly created articles |
3500 | 2321 | WIKIPEDIA
EDU: 240 new articles /all edits 1457 Community: 482 new articles / 551 all edits Partnerships: 313 EDU: Most of the content edited via educational programs we receive from Seniors write Wikipedia program - per head our seniors are usually productive, especially when they continue with advanced courses and other activities. When it comes to Programs for schools, part of the activities are primary non-editing and therefore the numbers are much lower. Editors are seniors, librarians, university and highschool teachers and students, in some amount as well leisure time pedagogs, NGO workers. When it comes to additional metric “articles created” - we are able to monitor this metric, but not measure effectively. So far we were in search of a general solution. Therefore we set a less optimistic goal which can be adjusted according to future monitoring. yearly goal: 1800 articles edited/ 180 articles created. That hasn't been met, while we actually effectively overcame the 180 articles created with reaching 240 new articles. Number of articles created and edited in overall important metrics, but for educational outreach activities its importance is secondary. We focus on positive first experience (user or editorial one, both are important). COMMUNITY: When planning this metric we were prepared to run a certain number of events with an average number of participants, however we came across some unexpected circumstances such as Conflict in Ukraine, which strongly interfered with the whole program of WikiGap. We also experienced a sudden lack of engagement from volunteers, who declared their engagement in projects causing the team to take over some tasks and developing the project not as it was planned initially. After running the events in 2022 we can see that in the Programs for Community it is much more important to create a background for new editors, which consists on expanding or translating articles, and leaving the new content creation to more experienced Wikipedians. Estimated core metrics: 1400 PARTNERSHIPS: We count articles produced in the framework of GLAM collaborations or workshops for GLAM institutions. We have achieved our expectations - just over 300 articles have been edited. |
EDU: Dashboard, hashtag tool,
COMMUNITY: hashtag tool, fountain tool, registration from, Dashboard, attendance list PARTNERSHIPS: Dashboard, manual collecting of data, project pages |
| Wikimedia Commons | Educational programs:
By default, we measure Commons via the Dashboard. We can rely on the Dashboard metrics on Commons only for newcomers, for the rest we need a template or another procedure for measuring this. It depends on whether there will be Commons courses or a Senior Wikitown and to what extent we will implement it. This can have a significant effect on metrics. 2021 was for education programmes first year where we introduced specific courses (mainly for seniors) oriented on Commons and developed a few other support tools, such as guide for uploading files to commons. We have few university and highschool teachers who use Commons in their classes on an irregular basis. Majority of the uploads in Education happen through Seniors write Wikipedia programme. yearly goal:1300 Programs for Community: In community programs we have 2 projects focusing on WikiCommons - Czech Wiki Photo contest, which was initiated in 2019 and is dedicated mainly for new users and Mediagrant, which focuses on experienced Wikiphotographers and serves to complete Wikipedia content.We would like to measure both new registrations and uploads and check To follow uploads and check on users and members activities within WikiCommons, we use several tools: . Uploaders in cat to understand number of active uploaders and files uploaded within Forime Cesko project Glamurous petscan is being used to measure the precise number of pictures uploaded according to years and Wikimedia projects we analyse data directly in WikiCommons yearly goal:1700 Furthermore for the Czech Wiki Photo contest purposes we are developing a specific tool allowing public voting as the number of added pictures is continuously growing. Programs for Partnerships: We are interested in the number of newly uploaded media files. So far, 38 test media files have been uploaded. After training our Organizers at Pattypan, we expect a more powerful upload with about 1000 media files uploaded. yearly goal:1000 |
4000 | 14836 | WIKIMEDIA COMMONS
EDU: 1781 Community:12907 Partnership: 148 SUM: 14836 EDU: Educational programs: By default, we measure Commons via the Dashboard. We can rely on the Dashboard metrics on Commons only for newcomers, for the rest we need a template or another procedure for measuring this. It depends on whether there will be Commons courses or a Senior Wikitown and to what extent we will implement it. This can have a significant effect on metrics. Majority of the uploads in Education happen through Seniors write Wikipedia programme and it has been exactly the same in the year 2022 where 1699 files out of 1781 have been uploaded by senior programmes attendees. Yearly goal 1300 files is overcomed. We focus lately more not only on the upload and their quantities, but we worked with editors on the quality of the photos, final selection and most importantly on proper categorisation on Wikimedia Commons. COMMUNITY: To calculate this metrics, we summed up all of the projects run within Programs for community, which can be profitable in adding a content to Wikimedia Commons, by that we understand mainly photographic projects: We Photograph Czechia and Czech Wiki Photo as those are the main ones, as well as smaller activities: Wikiexpedition or Protected areas photo contest. Finally we also included items, which were uploaded as a part of editing activities, such as the Czechoslovakia 1948-1989 contest. Core metrics: 1700 PARTNERSHIPS: We count GLAM files that have been uploaded or provided by our partner. Unfortunately, we struggled with two problems during the year - the non-functioning Pattypan upload tool and the not very developed bulk upload tools. We have also struggled with the question of whether and how we can record works that are owned by institutions but we do not know the author and so cannot prove that they are older than 70 years since the death of the author. For this reason, we have so far uploaded photographs manually only for new articles and have not progressed with bulk uploading of photographs from institutions. We have also encountered a problem on the part of the institutions - they do not keep their online databases in order. That's why we managed to reach only 148 files out of the expected 1000. |
EDU: Dashboard
COMMUNITY: Commons Uploaders in cat, Tracker, categories in Wikimedia Commons (for community of photographers), Glamours2, Petscan PARTNERSHIPS: Dashboard, project pages, user pages, manual collecting data |
| Wikidata | Educational programs:
The way we currently work with Wikidata in edu is as follows; we introduce complete newcomers to touch wikidata items. We are able to monitor it through the Dashboard only and selectively at some courses. Hence the numbers we usually reach. We haven't focused on wikidata yet, rather marginally. Newly in advanced courses for seniors and selected courses, we are experimenting with how to enter wikidata items, etc. If we get one or two participants interested, it can significantly change the resulting number for given year. yearly goal:100 Programs for Community: Fotime Cesko (We Photograph Czechia) is a main, continuous activity dedicated to experienced Wikiphotographers. It serves mainly to fill so called blank spaces in Wikimedia projects, it is developed to keep the updates in relation to the current situation in Czech republic (architecture, streets, etc.). Tools used to measure the uploaded files were described in the previous point. yearly goal: 4500 Programs for Partnerships: We see Wikidata partnerships in linking databases or better external identifiers with Wikidata items. As part of these collaborations, we measure the number of links. We anticipate that there will be at least 300,000 links next year, due to the increasing number of cooperating institutions. yearly goal:300.000 links between external identifiers and Wikidata items |
304600 | 383693 | WIKIDATA
EDU: 102 Community: 4597 Partnerships: 378 994 EDU: The way we currently work with Wikidata in edu is as follows; we introduce complete newcomers to touch wikidata items. There has been one special training organised on how to create Infoboxes on Wikipedia which is greatly connected to wikidata. In 2022 we focused on proper set up of wikidata measurement at Dashboard, there is still work to be done with some of the more independent users of Dashboard, who are not familiar with this relatively new function of wikidata measured in each activity, where we allow this function to work. COMMUNITY: Programs for Community programs started to work closer with the Wikidata program in 2022, however there is still a lot to improve. One of the projects, We Photograph Czechia, is directly linked to adding items to Wikidata as its goal is to fill in the blank spaces (uploaded: 10438 files). In order to check usage of other files uploaded as a part of Project for Community, we use tools to track the data. Some of the pictures uploaded during the Czech Wiki Photo 2022 were later used in Wikdata (total amount: 31). Yearly goal: 4500 PARTNERSHIPS: We see Wikidata partnerships in linking databases or better external identifiers with Wikidata items. This year, however, we managed to launch an automatic pipeline to our partner institution's database, where edits are done automatically and it is not very possible to count them, but it is tens of thousands of edits / updates per day. These automatic updates - edits are not included in the figure we show (378 994). The number corresponds to the links between Wikidata and partner databases or free databases that we have managed to link to Wikidata in a year. |
EDU: Dashboard
COMMUNITY: Glamours2, Petscan, Wikishootme PARTNERSHIPS: Dashboard, EditGroups, Mix-n-Match, Wikidata:Statistics|count |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
- Yes
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
- We do not see a priority in collecting data once a year- we evaluate each activity individually throughout the year - publishing the numbers in reports or blog posts. Another problem is that there has long been a lack of a reliable tool for mass upload of free works from partners - I would consider last year's Patypan outage critical.
We have therefore proceeded to develop our own tool to track all our activities from the bottom up - after raising external funding, but this is certainly not an option for all recipients. From our perspective, WMF should devote substantial and strategic effort in developing and maintaining workable tools to reliably and continuously track the required metrics.
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Our public transparent expenditure tracking system: https://tracker.wikimedia.cz/
Part 4: Organizational capacities & partnerships edit
17. Organizational Capacity
| A. Financial capacity and management | This capacity has grown but it should be further developed |
| B. Conflict management or transformation | This capacity has grown but it should be further developed |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This capacity has grown but it should be further developed |
| F. Program design, implementation, and management | This has grown over the last year, the capacity is high |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This has grown over the last year, the capacity is high |
| I. Support and growth path for different types of contributors (volunteers) | This capacity has grown but it should be further developed |
| J. Governance | This has grown over the last year, the capacity is high |
| K. Communications, marketing, and social media | This has grown over the last year, the capacity is high |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This has grown over the last year, the capacity is high |
| M. On-wiki technical skills | This capacity is low, and we should prioritise developing it |
| N. Accessing and using data | This capacity has grown but it should be further developed |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
- Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources online from sources WITHIN the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
- Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training, Lack of a need or interest in building these capacities
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
- We are devoting time to the implementation of the Movement Strategy and to regional, international or systemic cooperation (e.g. regional HUBs, sharing of experience and know-how, working "for the movement") - we find it essential and much more relevant to reflect the needs to cover this growing capacity on the part of regions and affiliates than to cover these needs primarily from above - e.g. from the WMF level. These two forces should be strengthened equally, only in this way can the needs of unrepresented communities and regions be reached. This growing capacity should be taken into account.
As well as the expected increase in costs - even while maintaining the current quality (ideally with a quality/capacity increase) - well in advance.
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Strongly agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Strongly agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
- Permanent staff outreach, Staff hired through the fund, Partners proactive interest
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
- Lack of institutional support from the Wikimedia Foundation, Other
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
- Building partnerships is a long haul, and it works well for us to invest energy in institutions that show real interest after an offer. Consequently, there are several strategies - to start with a specific activity, to build a partnership strategy or to support one of the employees in his/her individual endeavours and support him/her - here we have significantly expanded the wiki-residency program and plan to continue this. We also differentiate partners who work with us on a specific event from strategic partners with whom we work on a long-term bas is.
From a GLAM partnership perspective, the lack of mass upload tools is a barrier - which should be a priority for the WMF. And a subsequent series of general training sessions on the use of these tools (e.g. using Open refine).
Part 5: Sense of belonging and collaboration edit
21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
- We are long-time grantees and have been involved in the development and implementation of the international strategy of the Wikimedia movement and have been implementing it nationally. We regularly share knowledge and skills with the rest of the movement, building contacts and an open space for collaboration. We offer support in developing activities to other affiliates.
We are one of the founders of Wikimedia Europe and the CEE Hub and ongoing sharing is automatic for us.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
- Stayed the same
23. If you would like to, please share why it has changed in this way.
- N/A
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
- Somewhat increased
25. If you would like to, please share why it has changed in this way.
- More international sharing due to increase in staff capacity - details mentioned above.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
- Throughout the year, we focus on topics that affect the general public in order to better involve them in contributing to Wikimedia projects - e.g. SDGs, OER, UNESCO, recommedations, media literacy and fact-checking etc.
Therefore, we have divided the year into quarters in which we focus on the following topics - women on Wikipedia, human rights and the history of Czechoslovakia 48'-89' and senior citizens. In addition, the number of libraries in the Czech Republic and the change in their position and role in society is relevant; we take this phenomenon into account in the preparation of our activities with libraries.
Supporting Peer Learning and Collaboration edit
We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
- Yes
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
- Wikimedia Community:
- Village pump
- targeted messages on the user page
- banner promoting activities
- themed open calls - programmatic
- in person at WikiMeetings
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
- We do this regularly (at least once a month)
29. How does your organization currently share mutual learning with other grantees?
- Common calls:
- executive directors calls
- CEE (Hub) regional calls
- Wikimedia Europe and European collaborative calls
- FKGAEU calls
- European GLAM coordinators meeting (we co-organized
- Volunteers support network calls and peer-to-peer learning program
- Wikidata affinity group call
- global GLAM telegram group
- global EDU Affiliates calls
- CEE regional EDU affiliate calls
- global EDU wiki sessions
- Educational Newsletter
- Diff blog posts
Conference presentations:
- Wikimania
- CEE Meeting
- Presentation in the European Parliament
Individual experience sharing and support to specific representatives of other beneficiaries.
We supplement our PR videos with English subtitles for wider use.
Part 6: Financial reporting and compliance edit
30. Please state the total amount spent in your local currency.
- 3914826.59
31. Local currency type
- CZK
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- WMCZ_WCF budget 22_23 - Financial Reporting .pdf
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
- N/A
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
- Amount of underspent 80,023.41 CZK will be used in the following year 2023 - in accordance with the grant agreement (not exceeding the % threshold).
34b. What are you planning to do with the underspent funds?
- A. Propose to use the underspent funds within this Fund period with PO approval
34c. Please provide details of hope to spend these funds.
- Amount of underspent 80,023.41 CZK will be used in the following year 2023 - in line with Annual Plan.
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
- From my point of view, the form and format of the report does not sufficiently reflect the implementation of the activities and their impact on their objectives, the region or the local community. Most of the questions are directed in a different direction and are either impossible to complete or very difficult to assess, or there is insufficient capacity (e.g. in organisational capacity). The original intention to make the whole process clearer and simpler has failed in our experience. On the contrary. A number of issues completely miss the affiliate reality.
The request is also not met with a report form, the system is not clear.