Grants:Programs/Wikimedia Community Fund/Wiki World Heritage User Group Annual Plan 2022/Midpoint Report
Report Status: Accepted
Due date: 2022-07-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Midterm
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General information edit
This form is for organizations receiving Wikimedia Community Funds (General Support) or Wikimedia Alliances Funds to report on their mid-term learning and results. See the Wikimedia Community Fund application if you want to review the initial proposal.
- Name of Organization: Wiki World Heritage User Group
- Title of Proposal: Wiki World Heritage User Group Annual Plan 2022
- Amount awarded: 50433.18 USD, 46180 CHF
- Amount spent: 14084.94 USD
Part 1 Understanding your work edit
1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?
- 1-Key methodologies and processes:
Covering countries without affiliates through project-based partnerships: Working in collaboration with heritage NGOs to recruit volunteers and implement our projects through online and in-person activities. This allows us to adapt to different contexts and enable local volunteers to lead the activities to document their own heritage. This year, we are working with Heritage Watch from Ethiopia, ANDPS from Senegal and CERPA from Guatemala. (more information in question 2)
Leveraging Wikimedia conferences to involve more Wikimedians in content creation: This year, our submissions in Wiki conferences shifted from simply presenting our group activities to organizing content-focused trainings and workshops. E.g: Arabic Wikipedia Days.
Leveraging social media to catalyze new partnerships in the Heritage field: Launching the Wiki Heritage Hour videocast has highly contributed in increasing the visibility of the UG and the movement among heritage professionals through a more inclusive and interactive process; Instead of simply informing them about our activities, they became directly involved in discussions and reflections.
Recruitng a non-Wikimedian staff member to enrich the group’s skillset and leverage their network of heritage professionals, especially for Wiki Heritage hour and to catalyze new partnerships in the future.
2-Changes: Readapting the projects timeline to ensure more efficiency and engagement: Based on our last year’s experiences, the majority of our activities’ participants are universtity students, and are most active during the period between July and October (summer vacation and beginning of the school year). Therefore, all our projects activities were programmed to be implemented during the second half of the year, while the first half was dedicated to preparation (identifying partners and establishing partnerships, improving training materials, preparing differents pages and categories, etc).
2. Were there any strategies or approaches that you feel are being effective in achieving your goals?
- Partnering with local heritage NGOs in countries without affiliates has been our key strategy to implement our projects successfully within and with the communities that are still under-represented in the Wikimedia movement.
- 1.Identifying relevant heritage NGOs: through our networks of previous partners and social media
- 2.Involving partners in the activities to adapt the project(s) to the local context specificities.
- 3.Implementing activities through training the trainers: beyond content creation, our goal is to equip locals with the required skills to document their own heritage. Therefore, most of the editathons and photography campaigns are not directly implemented by Wiki World Heritage, but by local volunteers and who receive an extensive training about editing.
- 4.Suggesting other activities after the end of the project to sustain involvement: although our partnerships are project-based, we try to sustain the collaboration through suggesting future projects or involving Wikimedia in the ongoing NGO projects.
Example: Scene, our partner NGO in Libya is implementing a project about the assessment of heritage sites threatened by climate change in Libya, and we included a section about sites interactive mapping using Wikidata.
- 5.Educating the partner about the movement and the possibility to become a Wikimedia affiliate, after it had gained sufficient knowledge.
Dos: Find partners that share our missions and values Present Wikimedia as a “potent solution” to improve their past/ongoing activities Ensure a collaborative development of the activities Cope with the partners availability (adapt with their time zone) Let the “You can also become a Wikimedia affiliate!” part to the end Dont’s:
Overwhelm the potential partner with too much details in the beginning: actually the hardest part of our previous collaborations with NGOs was to explain how our movement works.
Present a pre-established program: make your partners feel that the project belongs to them.
3. What challenges or obstacles have you encountered so far?
- Challenge1: Explaining Wikimedia movement to our partners in countries without affiliates.
Suggested solution: Creating interactive and appealing material that explains the different relations between the foundation, the affiliates and the projects, the story behind Wikis, the opportunities unlocked by joining the movements, etc. (A series of short videos might be an excellent format). Challenge 2: Building partnerships with international heritage institutions in the absence of a legal status: Partnership with the UNESCO World Heritage Centre and/or ICOMOS is of tremendous importance for the progress and sustainability of our projects, as it will give us access to many regions without local heritage NGOs, opportunities of collaboration and support from these institiuions and their networks, and increase our visibility. However, in the absence of a legal entity, our group is not able to initiate this type of partnerships. Suggested solution: the partnership with the UNESCO World Heritage centre can be supported by the foundation. Challenge 3: Team building in the absence of in-person meetings with the group members and with our partners, especially that we belong to different regions and therefore do not have the possibility of gathering in regional conferences. Suggested solution: Organizing an in-person members meeting next year (This event can be combined with an extensive capacity building workshop). Challenge 4: Finding experemented trainers for our capacity building programme. Suggested solution: creating a repository of Wikimedians who volunteer to provide trainings (with relevant details such as spoken languages, time zone, how to contact them, etc.) that can be accessible to all the affiliates.
4. Please describe how different communities are participating and being informed about your work.
- 1-How do we actively involve the other Wikimedia affiliates in our activities:
- Multi-lingual wiki contests: Translation contests is an excellent mean to catalyze collaborations and trigger the interest of other affiliates. This year, we are organizing a contest as part of WHindanger project, with focus on developing Wikipedia versions, including those in the Incubator (Fante Wikipedia).
- Invitation to adopt our projects in their countries: including user groups that are still unrecognized. This year, we are working with Wikimedians of Uganda and Wikimedians of Kenya to implement Told Cities and WHindanger projects in their countries. Activities are adjusted and adapted by them to cope with their programmes and challenges.
2-How do we actively involve different Wikimedians in our activities:
- Content-focused trainings: This year, we are leveraging the Wikimedia movement conferences to organize content-focused trainings and workshops (Upcoming: wikidata workshops in Wiki Arabia and Wikiconvetion Francophone). In June, we improved 104 items on Wikidata related to the World Heritage City of As-salt, as part of the Arabic Wiki Days organized by a group of Wikimedians/Wikipedians.
3-How do we actively involve NGOs and individuals from outside Wikimedia:
- Trainings of trainers: Our ultimate goal is to equip people from countries without Wikimedia affiliates with the required skills and support to document their heritage by themselves and lead the activities in their countries. Therefore, instead of organizing editathons and/or campaigns by ourselves, we organize training of trainer programmes for a small group of volunteers (generally five), comprehending the different aspects of editing and editathon organization, and we assist them to organize the editathons in their countries in collaboration with our partner NGOs. Currently, 3 Wikipedia trainings are ongoing: in Ethiopia, Guatemala and Senegal.
5. Please share reflections on how your efforts are helping to engage participants and/or build content, particularly for underrepresented groups.
- By engaging with Heritage NGOs from countries without affiliates, we are helping to bring to ou mouvement new participants that will contribute to build content. like we did for insatnce last year with the SCENE NGO from Libya which their members are still contributing to the Wiki projects and looking forward to founding a new affiliates in their country.
This year and so far we have been able to engage with NGOs from Ethiopia, Guatemala and Senegal which are all countries from the global south without affiliates and we hope that by collaborating together with these organisations we will be able to involve their members in the Wiki movement and build new content.
On the another side and through our new project the Wiki Heriateg Hour we are trying to connect with Heritage professionals and introduce them to the Wiki movement and to our User Group.
Finally, by involving planned User Groups and Wikipedia versions that are in the incubator, we contribute in accelerating there development.
6. In your application, you outlined your learning priorities. What have you learned so far about these areas during this period?
- One of our learning priorities highlighted in our application was to identify the best strategy to build partnerships in countries without affiliate and so far we learned that in order to achieve that goal we need to identify Heritage NGOs that are active in the documentation and promotion of their national heiratge and then to contact them. The identification of these NGOs can be done by doing a screening on the internet/social media or by relying on the contacts from personal network (e.g. UNESCO Youth network).
Another learning priorities was to find out what new comers think about the wiki movement and so far we learned that it can be sometimes challenging to explain the Wikimedia movement versus Wikipedia and this can be addressed by using appealing material that explains the different relations between the foundation, the affiliates and the projects, the story behind Wikis, the opportunities unlocked by joining the movements.
7. What are the next steps and opportunities you’ll be focusing on for the second half of your work?
- • Expanding the number of volunteers in Ethiopia, Guatemala and Senegal
- Launching the contests of WHintangible and Wiki Loves Dataviz
- Organizing the photo walks of WH2B
- Exploring photogrammetry trainings to enrich Commons with 3D models (photogrammetry was part of Scene’s project about heritage and climate change that we were part of. As a result, Scene members will create 3D models for Told Cities project)
- Assisting our Libyan partner (Scene) towards the creation of a local affiliate
Part 2: Metrics edit
8a. Open and additional metrics data.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | 1229 | 1229 photos have been uploaded to Commons in relation to the following projects:
|
The photos have been uploaded via a dedicated campaign page: |
| N/A | N/A | N/A | 115 | 115 Wikidata items created (112 new items) or updated | Petscan using QS to fetch items related to WH cities |
| N/A | N/A | N/A | 3 | 3 videos uploaded as part of the Wiki Heritage Hour program | Commons Category |
| N/A | N/A | N/A | 29 | Number of participants | Content focused workshops
Commons Campaign Training of trainers |
| N/A | N/A | N/A | 12 | Number of organizers | Content focused workshops
Training of trainers |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Number of partnerships | 10 | 4 | Partnerships with the following partners:
|
N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | number of followers on social media accounts: Increase of 100% | 100 | 604 | 416 likes on our new account on Instagram
171 new followers on Instagram 42 new posts 188 followers on our new account on Linked In |
N/A |
| Number of activities developed | number of activities (photo contest, edithatons, training sessions, Wikisource contest, vodcast and webinar) | 40 | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
8b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Participants from at least 10 countries will benefit from our activities.
We target about 340 participants throughout the year. more than 50% new participants |
340 | 29 | Content focused workshops
Commons Campaign Training of trainers |
|
| Number of editors | The number of editors in all activities throughout the year with the objective to have more than 50% new accounts created. | 200 | |||
| Number of organizers | Total number of organizers including group core members and organizers from local affiliates/partners. | 30 | 12 | Content focused workshops
Training of trainers |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | Wikipedia articles created or improved throughout the year | 500 | 1229 | 1229 photos have been uploaded to Commons in relation to the following projects:
|
The photos have been uploaded via a dedicated campaign page: |
| Wikimedia Commons | number of photos uploaded and categorized throughout the year 6000
number of videos uploaded 100 |
6100 | 115 | 115 Wikidata items created (112 new items) or updated | Petscan using QS to fetch items related to WH cities |
| Wikisource | number of documents digitized and integrated in Wikisource. | 50 | N/A | N/A | N/A |
| Wikidata | Wikidata items created or improved throughout the year | 1000 | N/A | N/A | N/A |
| Wikivoyage | Wikivoyage articles created or improved throughout the year | 100 | N/A | N/A | N/A |
9. Are you having any difficulties collecting data to measure your results?
- For a campaign on commons, it's not possible to have directly the number of participants.
10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?
- Yes
10a. Please describe how you have already shared them and if you would like to do more sharing, and if so how?
- We participated in the Wiki Arabic days and we shared learning with the community.
11. Documentation of your work process, story, and impact.
- Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.). This can be anything that would be useful to understand and show your learning and results to date (e.g., training material, dashboards, presentations, communications material, training material, etc).
- capacitación de Wikipedia - guía.pdf
- Guide Wikipedia pré-formation.pdf
- Wikipedia Handout pre-training.pdf
- Below is an additional field to type in link URLs.
Part 3: Financial reporting and compliance edit
12. Please state the total amount spent in your local currency.
- 14084.94
13. Local currency type
- USD
14. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Provide links to your financial reporting documents.
15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?
- No
15a. Please provide an explanation on how you hope to adjust this.
- N/A
16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.