Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves Monuments in Greece 2023 (ID: 22215798)/Final Report

Wiki Loves Monuments in Greece 2023

Rapid Fund Final Report

Report Status: Under review

Due date: 2023-09-22T00:00:00Z

Funding program: Rapid Fund

Report type: Final

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General information

Applicant username: Geraki
Organization name: N/A
Amount awarded: 3151.58
Amount spent: 2110.9 USD, 1908

Part 1: Project and impact

1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)

We expanded the list of monuments to be photographed and documented, and this produced a lot of new coverage. The centralnotice was the standard/default for WLM and we used in previous years. Jury went fast and reported to the international jury. Unfortunately because we did not receive the grant on time, we had to keep an embargo to announcing or national winners, until a week before the international announcement and had to apoligise to all winners for not receiving their prizes for months. For same reasons we did not hold any ceremony, event, or activity that needed grant money. Competing Sitenotices resulted in less awareness thus less participation. We did have a lot of new monuments documented, many of them being the ones we recently added to the list.

2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)

Share links to:

Project page on Meta-Wiki or any other Wikimedia project
Dashboards and tools that you used to track contributions
Some photos or videos from your event. Remember to share access.

You can also share links to:

Important social media posts
Surveys and their results
Infographics and sound files
Examples of content edited on Wikimedia projects

https://commons.wikimedia.org/wiki/Category:Images_from_Wiki_Loves_Monuments_2023_in_Greece https://wikiloves.toolforge.org/monuments/2023 https://wikiloves.toolforge.org/monuments/2023/Greece https://commons.wikimedia.org/wiki/Category:Featured_pictures_from_Wiki_Loves_Monuments_Greece_2023 https://commons.wikimedia.org/wiki/Category:Quality_images_from_Wiki_Loves_Monuments_2023_in_Greece https://wlm.wikimedia.gr/ https://blog.wikimedia.gr/2024/03/winners-wiki-loves-monuments-2023/ https://www.facebook.com/el.wikipedia/posts/pfbid02yFdER4jcAteLeXsifHth1HhDbfqTQc4zwkHgEX1WoaXFyC7MZ9cpPGyMEHTcNzEXl

Additionally, share the materials and resources that you used in the implementation of your project. (required)

For example:

Training materials and guides
Presentations and slides
Work processes and plans
Any other materials your team has created or adapted and can be shared with others

https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_in_Greece/Sites https://wlm.wikimedia.gr/

3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Not applicable to your fund
B. Create a more inclusive and connected culture in our community	Not applicable to your fund
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Neither agree nor disagree
E. Encourage the retention of editors	Strongly agree
F. Encourage the retention of organizers	Strongly agree
G. Increased participants' feelings of belonging and connection to the movement	Not applicable to your fund
F. Other (optional)

Part 2: Learning

4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)

You can recall these learning questions below: The successful implementation of the Wiki Loves Monuments Greece proposal and the strategies outlined can provide valuable learning opportunities in leadership, project management, community engagement, content creation, advocacy, and partnership building. These skills and experiences can be useful in many other contexts and can help to build a strong foundation for future projects and initiatives.

We managed to meet some of our goals and while we did not meet our target metrics, they were still healthy.

Our participation was lower. The majority of participation comes from site notices, which can vary year by year based on settings and competing site notices. Our wish to use social media ads could not be implemented because of late receive of the funding (due to bank).

Resolving problems with bank and legal bureaucracy at least we now feel ready to run any other activitiy, and we know and have documented what is needed if any other problem arise.

5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)

Having a registered association using that bank account for the first time was a new thing for us and as we are spread in different cities it is very difficult sometimes to cope with bureaucratic issues. The bank withheld the money until we provided a lot of documents, so we could not use the grant before, during, and a lot of months after the event, thus it prevented a lot of the required activities. Since resolving these problems at least we are now ready to run any other activitie, and we know what is needed if any other problem arise.

6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)

We will fully document all work processes needed to organize a WLM for every year, starting from scratch, steps, tools, what works well and what not. Essentially a how to guide, helpful to other teams and increasing our bus factor.

Part 3: Metrics

7. Wikimedia Metrics results. (required)

In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.

	Target	Results	Comments and tools used
Number of participants	150	21	https://wikiloves.toolforge.org/monuments/2023/Greece
Number of editors	150	21
Number of organizers	5	6

Wikimedia project	Target	Result - Number of created pages	Result - Number of improved pages
Wikipedia
Wikimedia Commons	1200	1288	0
Wikidata	200	140	160
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abstract Wikipedia

8. Other Metrics results.

In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.

Other Metrics name	Metrics Description	Target	Result
Number of new users	Users that registered after contest started	70	4
New monuments be photographed		20	60
Photos used in wiki projects 4 months after contest		80	242

9. Did you have any difficulties collecting data to measure your results? (required)

Yes

9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)

Difficulty to measure new statements in Wikidata.Difficulty to gather data about the parameter values in Wikimedia Commons.

Part 4: Financial reporting

10. Please state the total amount spent in your local currency. (required)

1908

11. Please state the total amount spent in US dollars. (required)

2110.9

12. Report the funds spent in the currency of your fund. (required)

Provide the link to the financial report https://docs.google.com/spreadsheets/d/1F4gFFaTLBbAObHYjh21_s6rZaMbCC4oGWjXc1zNAZtE/edit?usp=sharing

12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)

13. Do you have any unspent funds from the Fund?

Yes

13.1. Please list the amount and currency you did not use and explain why.

972.00 EUR

Some of the activities listed in the budget plan were not carried out due to issues with the bank account, which delayed all the procedures.

13.2. What are you planning to do with the underspent funds?

B. Propose to use them to partially or fully fund a new/future grant request with PO approval

13.3. Please provide details of hope to spend these funds.

Use them for this year's Wiki Loves Monuments 2024.

14.1. Are you in compliance with the terms outlined in the fund agreement?

Yes Your response to the review feedback. 14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)

Review notes

Review notes from Program Officer:

N/A

Applicant's response to the review feedback.

N/A