Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves Earth 2023 in Burundi (ID: 22139912)/Final Report

Rapid Fund Final Report

Report Status: Accepted

Due date: 2023-08-30T00:00:00Z

Funding program: Rapid Fund

Report type: Final

Application

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General information

• Title of Proposal: Wiki Loves Earth 2023 in Burundi
• Username of Applicant: Gilbert Ndihokubwayo
• Name of Organization: N/A
• Amount awarded: 2735
• Amount spent: 2735 USD, 5634100 BIF

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented

The project was about shooting photos from protected areas in Burundi and uploading the taken photos on Wikimedia Commons to be useful for articles on Wikipedia. Training and capacity building sessions were planned and accomplished in order to provide participants with knowledge related to the topic, we have organized training sessions and editathons to equip skills to our participants with knowledge on how they had had to contribute to the project. As were as we aimed also to recruit and include new participants for the projects in particular, and for the community in general, we have recruited participants through notices and project publications.

Communication and awareness: We have publicized our project to the targeted audience, using communication channels to inform the project to our audience.

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.

Awareness sessions were held for active and new members to explain how the contest was organized and how participants were going to accomplish activities for the campaign to contribute to the competition. The competition was started with a training session on how to shoot photos and upload to Wikimedia Commons.

We remained in contact with the participants as a communication channel was in place to help interactions where participants could express question through the channel and be answered accordingly to the issue raised.

3. Please use this space to upload media and other files that help tell your story and impact.

Field to type in URLs.

https://commons.wikimedia.org/wiki/Category:Images_from_Wiki_Loves_Earth_2023_in_Burundi https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Earth_2023/Winners

4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...

A. Bring in participants from underrepresented groups	Not applicable to your fund
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Not applicable to your fund
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Agree
F. Encourage the retention of organizers	Agree

5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

N/A

Part 2: Your main learning

6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

During the Wiki Loves Earth 2023 in Burundi, we have organized training session on how to shoot photos and this helped to improve the quality of photos uploaded on Wikimedia Commons, and a number of 692 photos were uploaded by participants from Burundi. It was also an opportunity to recruit new members for our community.

7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?

The fund reached us with a late, and we had to reorganize the timeline of our activities. Participants were requested to be flexible and adapt to the given time.

8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

We will organize more download sessions and editathons and Photo Walks in places where the community participants have never been to cover large geographical space.

9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).

Here is an additional field to type in URLs.

https://meta.wikimedia.org/wiki/Event:Wiki_Loves_Earth_2023_au_Burundi

Part 3: Metrics

10a. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.

Open Metrics Summary

Open Metrics	Description	Target	Results	Comments	Methodology
Number of participants	The number of all members who will participate in contest	30	22	Due to the timeline change some of the participants have not finally participated in the photo shooting	Event registration : https://meta.wikimedia.org/w/index.php?title=Special:EventDetails/126&tab=ParticipantsPanel
Number of new contributors	The number of recruited people to participate in the contest	10	13	N/A	Event registration : https://meta.wikimedia.org/w/index.php?title=Special:EventDetails/126&tab=ParticipantsPanel
Uploaded photos	Numbers of photos related to the contest's theme uploaded to Commons	350	692	N/A	https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Earth_2023_au_Burundi
Targeted projects	Wikimedia projects targeted within the contest: Wikimedia Commons, Wikipedia	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

10b. Core Metrics reporting

In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.

Core Metrics Summary

Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	The contest participants, actual wikimedians and new recruited contributors to Wikimedia projects.	32	34
Number of editors
Number of organizers

Number of new content contributions per Wikimedia project

Wikimedia Project	Description	Target	Results	Comments	Methodology
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.

No

12a. State what difficulties you had.

N/A

12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?

N/A

13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).

Here is an additional field to type in URLs.

N/A

14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

Yes

14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.

Results have been shared with Wikimedia affiliates by uploading on the planned page: https://commons.wikimedia.org/wiki/Special:MyLanguage/Commons:Wiki_Loves_Earth_2023/Winners

Part 4: Financial reporting and compliance

15. & 14a. Please state the total amount spent in your local currency.

5634100 BIF

16. Please state the total amount spent in USD.

2735 USD

17. Please report the funds received and spending in the currency of your fund.

17a. Upload a financial report file.

17b. Please provide a link to your financial reporting document.

https://docs.google.com/spreadsheets/d/1mS5zEk49bfmFEhq2szgte7iCM9cRimZU/edit#gid=957644067

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

18. Do you have any unspent funds from the Fund?

No

18a. Please list the amount and currency you did not use and explain why.

N/A

18b. What are you planning to do with the underspent funds?

N/A

18c. Please provide details of hope to spend these funds.

N/A

19. Are you in compliance with the terms outlined in the fund agreement?

Yes

20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

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