Grants:Programs/Wikimedia Community Fund/Rapid Fund/R@/Bibliothécaires II (ID: 22790447)

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Applicant Details

Main Wikimedia username. (required)

Azogbonon

Organization

N/A

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

I'm a group leader of an informal Wikimedia group.

Describe all relevant roles with the name of the group or organization and description of the role. (required)

Project manager: manages the executive aspect of preparing the application and plans the smooth running of activities.

Coordinator: coordinates the pre-selection of new participants, manages the execution of online activities. At the same time, he sets up project communication.

Main Proposal

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

R@/Bibliothécaires II

2. and 3. Proposed start and end dates for the proposal.

2025-01-05 - 2025-03-05

4. Where will this proposal be implemented? (required)

Benin

5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Not applicable

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

Changes

This will be the second edition of the R@/Bibliothécaire project. The idea is to make progress with past participants while selecting new ones. The aim is to promote free knowledge through the Wikisource project, while highlighting local literature.

Main challenges or problems

One of the challenges we face is that we often have to deal with working professionals of a certain age, who may have no knowledge of Wikimedia projects and collaborative, often reflective, work. But during our first edition, we were able to control and change the ideas of the people we selected.

Approaches

Our approach is simple and proven.

For the first stage, we want to continue the work with a few participants from the first edition. These will remain our ambassadors to the newcomers we'll be selecting, so that during the period of activity, old and new will always be able to complement each other.

In addition, we're planning to bring back a few old hands, personally informing those who were most active during the first edition and putting them in a Whatsapp or telgram group to coordinate communication, as well as registering them with their Wikimedia account on the meta page.

Before the selection phase, we'll put up posters in libraries to publicize the activity, so that new people (documentation and archive professionals) can sign up via the registration link. We'll also be taking a press-article approach, to make sure we really reach these people. Once this stage is complete, we'll move on to the selection phase. During this stage, we'll help them create their account, register them on the activity's meta page and then add them to the group with the selected alumni.

The aim of this approach is to create a climate of collaboration between them, thereby increasing our chances of success and rapid assimilation.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

The list of main activities is as follows:

The first day: An introductory session with the people involved in the project, organizers, former participants, new participants; followed by a presentation of the Wikimedia community. The projects we'll be working on during the activity period. Question and answer session. Some exercises for the next session on a project (wikimedia commons) and techniques for uploading royalty-free files.

Day two: a webinar with a wikipedia administrator, a librarian by training, to motivate participants in the collaborative life of the movement. do the exercise at home. show the relationship between wikimedia commons, wikisource and wikidata. upload a royalty-free book to wikimedia commons, then to wikisource to start the exercise on scanning pages while learning the scanning technique. Learn some scanning techniques. A few book page scanning exercises for each participant.

Webinar with each participant a few days later to review progress and answer any questions they may have.

Third day of physical activity: Webinar with a wikisource administrator to show them the importance of digitizing documents. Then continue with the digitization of downloaded book pages and the relationship between wikisource and wikidata. Finally, what is wikidata? Practical exercises on wikidata with a list of well-known Beninese or African authors whose works can be found in libraries. Learn some techniques for creating entries on wikidata. Exercise to continue at home.

Webinar a few days later to check progress.

Day 4: Question and answer session, continuing with the digitization of pages in small groups, with participants exhibiting their work at the end of the session. Followed by one of the exercises to be done between the small groups.

A webinar with each small group to see progress and answer questions.

Day 5: Summary of the three projects: Wikimedia commons, Wikisource, Wikidata.

After the project

After the activity period; one will continue to work with participants according to their availability in order to maintain the continuity of contributions. Create a dynamic contribution. Create a space for librarians from French-speaking Africa to participate in the life of the community through the 1Lib1Ref which takes place during the period of our campaign.

We have developed a project page which can be found here.

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

User:Azogbonon: organizer of the R@/Biiothécaires activity, I've already organized several community activities on different wikimedia projects.

User:Step may:, facilitator, has experience in organizing online community events.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

The target participants are librarians, documentation and archive professionals.

In the first instance, before the activity, we will inform former participants of the first edition who have shown a proven interest in wikisource that we expect to progress in order to discover wikisource that best suits their professional lives, the relationship between the projects we have already discussed, wikimedia commons and wikidata with wikisource.

In a second stage, still before the activity, we'll move on to the recruitment of new participants, to further our efforts towards other people (librarians) who may be interested.

During the activity, as last year, we'll make sure we use our previous skills to follow each participant's progress and, above all, continuity. Set up a form of mentoring, group discussions, regular practical digitization and editing exercises, ongoing individual support.

To ensure continuity in our community since its creation, we organize online sessions at least once every 15 days, depending on participants' availability. This approach aims to maintain continuity and, above all, the desire to support a collaborative community.

10. Does your project involve work with children or youth? (required)

No

10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.

N/A

11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

This proposal has been discussed in our various exchange channels and in the sessions we organize to increase our impact with French-speaking librarians.

We've also informed the community of our desire to make progress with less Bibliothécaires and that we'd like to put this project in place at the start of the year of the first edition. You can see this here and also on our discussion page.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Not applicable

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Culture, heritage or GLAM

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Digital Access

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Invest in Skills and Leadership Development

Learning and metrics

17. What do you hope to learn from your work in this project or proposal? (required)

In this proposal, we wanted to understand how people perceive the adoption of this project to be more in line with their profession as documentation and archive professionals. What impact can digitization of documents have on their professional and daily lives? Above all, what is preventing the digitization of historical and royalty-free documents in Benin and the French-speaking West African world? Finally, how to overcome the barriers to a professional and collaborative life with other librarians around the world.

18. What are your Wikimedia project targets in numbers (metrics)? (required)

Number of participants, editors, and organizers
Other Metrics	Target	Optional description
Number of participants	20	Including 10 old participants and 10 new ones
Number of editors	20	All participants will edit, as the project is based on active participation in both face-to-face and online activities.
Number of organizers	2	Two organizers on the R@/Librarians II project. We'll also have the support of several experienced volunteers, some of them librarians, others volunteers from the Wikisource community. They will help us to reinforce the activity through their on-line intervention with participants.

Number of content contributions to Wikimedia projects
Wikimedia project	Number of content created or improved
Wikipedia
Wikimedia Commons	200
Wikidata	300
Wiktionary
Wikisource	200
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abstract Wikipedia

Optional description for content contributions.

200 pages created on Wikisource in French, a book downloaded from Wikimedia Commons will be used to create the pages.

19. Do you have any other project targets in numbers (metrics)? (optional)

No

Main Open Metrics Data
Main Open Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

We'll be using the dashboard that's already included on our Event page for invitations to two Wikidata and Wikimedia commons projects. The current version of the dashboard tool does not allow us to measure statistics relevant to Wikisource editathons. We plan to use Edit Counter - XTools for all registered event participants to help generate all editathon metrics and provide those described.

Financial proposal

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/12QMf8Qc0cuFj_UmyNuh_oorV1Bf46hrsaXwOAasvqjI/edit?gid=0#gid=0

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

1578000 XOF

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

2666 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Endorsements and Feedback

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Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse