Grants:Programs/Wikimedia Community Fund/Rapid Fund/Enhancing Operational Infrastructure for Wikimedia Bangladesh:Office Setup and Essential Amenities (ID: 22594538)
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Applicant Details edit
- Main Wikimedia username. (required)
Tarunno
- Organization
Wikimedia Bangladesh Foundation
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
I'm a board member or president of a Wikimedia Affiliate or mission-allied organization.
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
1. Shabab Mustafa - President 2. Masum al Hasan - General Secretary
Main Proposal edit
- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Enhancing Operational Infrastructure for Wikimedia Bangladesh: Office Setup and Essential Amenities
- 2. and 3. Proposed start and end dates for the proposal.
2024-06-01 - 2024-12-31
- 4. Where will this proposal be implemented? (required)
Bangladesh
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Not applicable
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
Change Aimed for: The primary change we aim to bring through this proposal is the establishment of a dedicated operational infrastructure for Wikimedia Bangladesh. Currently, our organization operates without a centralized office space, hindering our efficiency and effectiveness in carrying out our mission of promoting free knowledge and open access to information. By securing a physical office space and essential amenities, we seek to enhance our operational capabilities, foster collaboration among team members, and provide a more accessible hub for volunteers and stakeholders.
Main Challenges or Problems Addressed:
- Lack of Centralized Workspace: Without a dedicated office space, Wikimedia Bangladesh faces challenges in coordinating activities, conducting meetings, and storing essential resources. This decentralized approach hampers communication and collaboration among team members, leading to inefficiencies in project management and execution.
- Limited Infrastructure for Operations: The absence of office furniture, essential amenities such as internet connectivity and printing facilities, and basic utilities like drinking water filtration further exacerbates our operational challenges. This hinders our ability to carry out day-to-day tasks effectively and efficiently.
Main Approaches to Achieve the Change:
- Establishing a Centralized Office Space: Our primary approach involves securing a suitable office space through a rental agreement. This space will serve as the central hub for Wikimedia Bangladesh activities, providing a dedicated environment for team members to work, collaborate, and host meetings.
- Equipping the Office with Essential Amenities: We will procure necessary office furniture, lights, fixtures, and a drinking water RO filter to ensure a conducive working environment. Additionally, we will set up internet connectivity and install a multifunctional printer to support our operational needs.
- Addressing Legal and Administrative Requirements: We will allocate funds for legal fees associated with administrative tasks to ensure compliance with relevant regulations and streamline our operational processes.
- Enhancing Accessibility and Efficiency: By establishing a centralized workspace equipped with essential amenities, we aim to enhance accessibility for volunteers and stakeholders, facilitate smoother communication and collaboration, and improve overall operational efficiency.
By addressing these challenges and implementing these approaches, we aim to significantly enhance Wikimedia Bangladesh's operational infrastructure, enabling us to better fulfill our mission and serve our community of contributors and users effectively.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
- Securing Office Space: Identify and finalize a suitable office space for Wikimedia Bangladesh operations, considering factors such as location, size, accessibility, and cost-effectiveness.
- Signing Rental Agreement: Negotiate and sign a rental agreement for the selected office space, including terms and conditions, lease duration, rental costs, and deposit requirements.
- Office Setup and Furnishing: Procure and install office furniture, including desks, chairs, cabinets, and shelves, to equip the workspace for team members' use.
- Installing Essential Amenities: Set up essential amenities such as internet connectivity lighting fixtures, drinking water RO filter, and other utilities to ensure a comfortable and functional working environment.
- Printer Installation: Purchase and install a multifunctional printer to meet the printing, scanning, and copying needs of Wikimedia Bangladesh operations.
- Office Phone Installation: Arrange for the installation of an office phone line to facilitate communication with stakeholders, partners, and volunteers.
- Legal and Administrative Tasks: Allocate resources for legal fees associated with audit, and other administrative tasks necessary for establishing and operating the office.
- Partnership Development: Explore potential partnerships with local organizations, educational institutions, and community groups to collaborate on Wikimedia projects, events, and initiatives.
- Capacity Building Workshops: Organize workshops and training sessions to enhance the skills and capacities of Wikimedia Bangladesh volunteers in content creation, editing, and community engagement.
- Community Outreach Events: Host community outreach events, edit-a-thons, and meet-ups to engage with existing contributors, recruit new volunteers, and raise awareness about Wikimedia projects and initiatives.
- Documentation and Reporting: Maintain thorough documentation of all activities, expenses, and outcomes related to the office setup and operations, and prepare regular progress reports for stakeholders and funders.
These activities will be implemented over the specified timeline to establish a functional office space for Wikimedia Bangladesh and enhance its operational capacity to support the organization's mission and goals.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
1. R K Hannan (User:Sufe)
- Role: Executive Committee Member, Wikimedia Bangladesh
- Responsibilities: Leading the efforts to secure office space, negotiate rental agreements, and oversee office setup and furnishing tasks.
- Status: Volunteer
2. Shabab Mustafa (User:Tarunno)
- Role: President, Wikimedia Bangladesh
- Responsibilities: Spearheading partnership development initiatives, organizing capacity building workshops, and coordinating community outreach events.
- Status: Volunteer
3. Masum al Hasan (User:RockyMasum)
- Role: General Secretary, Wikimedia Bangladesh
- Responsibilities: Managing documentation and reporting related tasks, ensuring comprehensive records of activities, expenses, and outcomes.
- Status: Volunteer
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
The office space secured through this proposal will serve as the central hub for coordinating all activities of Wikimedia Bangladesh. It will provide a dedicated venue for organizing meetups, editathons, and capacity-building workshops for our volunteers. Additionally, this space will be utilized to engage with stakeholders, including local organizations, educational institutions, and community groups, fostering partnerships, collaboration, and knowledge sharing around Wikimedia initiatives.
By centralizing our operations in this office space, we aim to streamline coordination efforts, enhance communication among team members, and create a conducive environment for productive collaboration. Whether it's hosting community events, conducting training sessions, or facilitating networking opportunities, the office will serve as a vibrant hub for advancing the mission of Wikimedia Bangladesh and promoting free knowledge and open access to information.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
The decision to pursue the acquisition of office space for Wikimedia Bangladesh was made by the Executive Committee (EC) members of the chapter. The need for a physical office space arises from our requirement to conduct activities effectively and efficiently, as well as legal obligations.
As an organization, we are mandated to have a physical office space as per legal requirements. Additionally, having a dedicated office space will enable us to centralize our operations, coordinate activities seamlessly, and provide a conducive environment for planning and executing our projects and initiatives.
While community input and feedback are valued and considered in our decision-making process, the acquisition of office space is primarily driven by the EC members to ensure compliance with legal obligations and to meet the operational needs of Wikimedia Bangladesh.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Not applicable
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Not applicable
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Not applicable
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Increase the Sustainability of Our Movement
Learning and metrics edit
- 17. What do you hope to learn from your work in this project or proposal? (required)
- Effectiveness of Centralized Workspace: How does having a dedicated office space impact the efficiency and effectiveness of Wikimedia Bangladesh's operations and activities?
- Community Engagement and Participation: What strategies are most effective in engaging volunteers, stakeholders, and community members in Wikimedia Bangladesh's activities when facilitated in a centralized office space?
- Partnership and Collaboration Opportunities: What opportunities arise for partnerships and collaboration with local organizations, educational institutions, and community groups as a result of having a physical presence in the form of an office space?
- Impact on Project Management and Coordination: How does centralizing project management and coordination efforts within a physical office space contribute to better planning, execution, and monitoring of Wikimedia Bangladesh's projects and initiatives?
- Learning from Community Feedback: What insights can be gained from collecting feedback from participants before, during, and after activities held in the office space, and how can this feedback be used to improve future events and engagement strategies?
- Compliance and Legal Obligations: What lessons can be learned from navigating legal requirements and obligations related to securing and maintaining a physical office space for a Wikimedia chapter, and how can this knowledge be shared with other chapters facing similar challenges?
By addressing these learning questions, we aim to gain valuable insights into the effectiveness of our efforts, identify areas for improvement, and contribute to the broader knowledge base within the Wikimedia community on the benefits and challenges of establishing and operating a physical office space for chapter activities.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 0 | While we understand the significance of tracking participant numbers, our proposal primarily centers on establishing a physical office space for Wikimedia Bangladesh to enhance operational infrastructure. As such, focusing on participant numbers may not directly align with our objectives or accurately reflect the impact of our work. |
| Number of editors | 0 | While we understand the significance of tracking participant numbers, our proposal primarily centers on establishing a physical office space for Wikimedia Bangladesh to enhance operational infrastructure. As such, focusing on editors numbers may not directly align with our objectives or accurately reflect the impact of our work. |
| Number of organizers | 0 | While we understand the significance of tracking participant numbers, our proposal primarily centers on establishing a physical office space for Wikimedia Bangladesh to enhance operational infrastructure. As such, focusing on organizers numbers may not directly align with our objectives or accurately reflect the impact of our work. |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | 0 |
| Wikimedia Commons | |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
Given the focus of our proposal on establishing a physical office space for Wikimedia Bangladesh, directly tracking the number of contributions to Wikimedia projects may not be directly applicable as a metric for evaluating the success of our objectives. However, indirectly, we may track this metric by surveying participants during events to understand their involvement in Wikimedia projects and subsequent contributions. Additionally, we can encourage participants to report their contributions post-event, allowing us to gather qualitative data on their engagement with Wikimedia projects.
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
Given the nature of our proposal, which primarily focuses on establishing a physical office space for Wikimedia Bangladesh, we believe that traditional metrics-tracking tools may not be applicable or necessary for measuring the success of our objectives. However, we are open to guidance and support from the Wikimedia Foundation regarding appropriate tools or methodologies for measuring relevant metrics in this context.
Financial proposal edit
- 21. Please upload your budget for this proposal or indicate the link to it. (required)
https://docs.google.com/spreadsheets/d/1jD_3flXReKp85ALKOOYvPLcNJY1IiWAzJ_VNyAB1fTI
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
539000 BDT
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
4861.78 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback edit
Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).