Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Indonesia 2024–2025

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Indonesia

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Wikimedia Indonesia 2024–2025

2. Do you want to apply for the multi-year funding or renewal process? (required): No but we would like to apply for renewal next time

2.1. For how many years of multi-year funding are you applying? (required): N/A

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2024-07-01

4. Proposed end date. (required): 2025-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): No

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://id.wikimedia.org/wiki/Rencana_strategis_2023–2027/en

7. Where will this proposal be implemented? (required): Indonesia

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Since 2023, Wikimedia Indonesia has been actively engaged in various routine endeavours within the large framework of Wikimedia Indonesia 2023–2024. These efforts encompass a spectrum of activities, from training sessions on Wikimedia projects like Wikipedia, Wikisource, and Wikidata, to conducting internal research within the Wikimedia communities in Indonesia. Additionally, we have organized multiple competitions to enrich content across platforms such as Wikisource, Wikidata, and Wikimedia Commons. Furthermore, we have been dedicated to empowering 14 Wikimedia communities in Indonesia through diverse forms of assistance.

Through these initiatives, we noted significant advancements across various fronts. Notably, progress has been made on the Learning Management System platform, facilitating Wikipedia editing courses for individuals. Furthermore, the support extended has sparked enthusiasm within the Indonesian Wikimedia community, evidenced by an uptick in funding proposals for book acquisitions and community-driven activities. On the other hand, we also recognised a gap in our impact, prompting internal research to identify the specific needs of the Wikimedia communities in Indonesia.

Drawing on this experience, we intend to bring the focus back to the activities below:

Approach 1: Engagement. Engagement is our primary approach in initiating collaborative endeavours with local or international partners. This actively contributes to advancing initiatives the Education and GLAM+Wikidata teams led, as they actively seek partnership support to coordinate joint activities.

The strategies to achieve this approach are:

Establishing connections with external partners, encompassing nonprofit organisations, government ministries, and agencies. This endeavour aims to familiarise relevant stakeholders with Wikimedia Indonesia and its initiatives, including Wikimedia projects. By doing so, we provide them with insights into our mission and create avenues for potential collaboration.
Identify areas for sustained collaboration with external partners, particularly regarding enhancing content and awareness across Wikimedia projects. This may entail arranging competitions on platforms (such as Wikipedia, Wikisource, or Wikidata), or digitising GLAM institutions' collections in Indonesia in order to upload them to Wikimedia Commons. This aligns with Subprograms 1.2. and 1.3. outlined in Work Plan 1 of our strategic plan.

Approach 2: Capacity building. Our focus is on capacity building, which aims to encourage diverse segments of the public, not just the Wikimedia community, to sustain their involvement in the Wikimedia movement. Additionally, we prioritise empowering our staff to enhance their skills in specific areas.

In this approach, we customise activities according to audience segments:

General public. Up to now, we have conducted 37 training sessions on Wikipedia, Wiktionary, and Wikibooks, targeting both the general public and students while also engaging various local language Wikimedia projects. This training approach has proven effective in attracting new users to Wikimedia projects and empowering existing users to serve as trainers. It is a win-win situation, as we attract newcomers interested in contributing while providing opportunities for seasoned users to impart their knowledge and experience to newcomers. We also tailor our training sessions to cater to different proficiency levels, ranging from basic to advanced. Additionally, we occasionally offer WikiLatih Courses as a platform for individuals seeking certification for their Wikipedia knowledge. This aligns with Subprograms 1.1. outlined in Work Plan 1 of our strategic plan.
Wikimedia communities in Indonesia. Currently, 14 Wikimedia community groups benefit from support provided by Wikimedia Indonesia. These communities receive various forms of assistance, including financial aid and other resources, based on their specific needs and requests. Recognising each community's diverse priorities and activities, Wikimedia Indonesia endeavours to accommodate this diversity by offering universal support. This includes logistical assistance for monthly gatherings, grants for book acquisitions, mini-grants to facilitate community-involved activities, and organising the annual WikiNusantara gathering. This aligns with Subprograms 2.1., 2.2., and 2.3. outlined in Work Plan 2 of our strategic plan.

Approach 3: Research. During this grant period, our focus remains on advancing our research initiatives. Specifically, we aim to gauge the public's awareness of Wikimedia Indonesia and its projects while exploring opportunities to contribute to decision-making processes on significant issues. This aligns with Subprogram 3.1. of Work Plan 3 on Mapping public awareness on Wikipedia, and Subprogram 5.1. of Work Plan 5 on Visibility in the Indonesian State Ministries/Government Agencies, non-government organisations, and international organisations, outlined in our current strategic plan.

In addition, we are examining the impact of the Wikimedia Commons and Wikidata initiatives on technological growth in Indonesia. With this in mind, we intend to provide research help and urge cultural activists and academics to submit ideas for research funding, with a focus on the two Wikimedia projects. The results of this research are expected to inform future activity prioritisation and strengthen our advocacy efforts related to copyright and open data.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Wiki Club, Editing Wikipedia Training, Translation, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Teachers or professors, Other groups; Other groups if any: University students, and general public

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on knowledge equity by bringing in contributors from underrepresented communities; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Wiki Loves Earth, WikiGap, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/11eMlaI-VpavMzRuNRr8spneOym2H-_tevpM-mkK-zKA/edit?usp=sharing

11. Describe your team. (required)

Below are the list of staff involved in this project:

Rachmat W. / User:Rachmat (WMID) - Project Director
Hillun V.N. / User:Hillun Vilayl Napis (WMID) - Manager of Internal Affairs and Community
Hardiansyah / User:Harditaher (WMID) - Manager of Partnership
Satoto B. - Senior Accountant
Thirza R.V. / User:Thirza (WMID) - Junior Accountant
Nurleni N. / User:Nurleni (WMID) - Office Manager
Muthi'ah Z.S. / User:Muthiah (WMID) - Finance Coordinator
Sony R.D. / User:Sony (WMID) - Finance Staff
Gilang S.A. / User:Gilang SA (WMID) - Administration Staff
Dian A. - Education Coordinator
Ni K.A.S. / User:Ayu (WMID) - Education Staff
Hisyam A. / User:Hisyam Athaya (WMID) - Wikidata Staff
Rahmawati N.A. / User:Rahma (WMID) - GLAM Staff
Dwi S.U. / User:Dwi Satria (WMID) - Creative Design and Social Media Coordinator
Adien G. / User:Gunarta (WMID) - Creative Design and Social Media Deputy Coordinator
Dimas A.P.H. / User:Dimas H (WMID) - Community Coordinator
Elis F. / User:Elis (WMID) - Research Staff
Jaenuri - Service Attendant

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Yes, most of the proposed activities will involve many external partners and the Wikimedia community in Indonesia.

We aim to establish enduring, sustainable partnerships with external entities, spanning educational institutions, cultural organizations, and non-profit entities that align with the mission of the Wikimedia movement. As an illustration, our partnership with the UNESCO Jakarta Office involves organizing thematic edit-a-thons to showcase crucial cultural topics on the Indonesian Wikipedia. This initiative ensures the availability of comprehensive, pertinent, and well-referenced information for the public. It serves as an initial engagement to familiarize ourselves with each other's initiatives and explore collaborative opportunities aligned with our mutual goals.

Regarding the Wikimedia communities in Indonesia, we provide moral and financial support to foster their growth and innovation within the Wikimedia movement. Additionally, we engage them in diverse activities across different locations as part of our decentralization efforts and capacity-building initiatives. These endeavours aim to empower community members to take on roles as Wikipedia trainers and actively participate in the implementation of various projects.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Identify Topics for Impact, Evaluate, Iterate, and Adapt

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	4103	N/A
Number of all editors	2579	N/A
Number of new editors	1058
Number of retained editors	N/A
Number of all organizers	390	N/A
Number of new organizers	N/A	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	3570	5020
Wikimedia Commons	12520	10000
Wikidata	1000	5250
Wiktionary		2037
Wikisource	4590
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks	100
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): IDR

18. What is the total requested amount in your local currency? (required): 7660405144 IDR

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A IDR
Year 2	N/A IDR
Year 3	N/A IDR

Requested amount in USD: 536228.36 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

We have 19 fixed-term staff members:

Rachmat W. / User:Rachmat (WMID) - Project Director
Hillun V.N. / User:Hillun Vilayl Napis (WMID) - Manager of Internal Affairs and Community
Hardiansyah / User:Harditaher (WMID) - Manager of Partnership
Satoto B. - Senior Accountant
Thirza R.V. / User:Thirza (WMID) - Junior Accountant
Nurleni N. / User:Nurleni (WMID) - Office Manager
Muthi'ah Z.S. / User:Muthiah (WMID) - Finance Coordinator
Sony R.D. / User:Sony (WMID) - Finance Staff
Gilang S.A. / User:Gilang SA (WMID) - Administration Staff
Dian A. - Education Coordinator
Ni K.A.S. / User:Ayu (WMID) - Education Staff
Hisyam A. / User:Hisyam Athaya (WMID) - Wikidata Staff
Rahmawati N.A. / User:Rahma (WMID) - GLAM Staff
Dwi S.U. / User:Dwi Satria (WMID) - Creative Design and Social Media Coordinator
Adien G. / User:Gunarta (WMID) - Creative Design and Social Media Deputy Coordinator
Dimas A.P.H. / User:Dimas H (WMID) - Community Coordinator
Elis F. / User:Elis (WMID) - Research Staff
Jaenuri - Service Attendant

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

17.5 FTE

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): We are requesting 17.5 FTE in this proposal which is a reduction of 1 FTE compared to our ongoing General Support Fund (18.5 FTE).

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	2147483647 IDR
Operational costs	645100000 IDR
Programmatic costs	2147483647 IDR

21. Please upload your budget for this proposal or indicate the link to it. (required)

Detailed budget of Wikimedia Indonesia GSF 2024–2025.xlsx

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Detailed metrics of Wikimedia Indonesia GSF 2024–2025.pdf

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]