Grants:Programs/Wikimedia Community Fund/Conference Fund/Wikimedia and Libraries Conference 2024 (WIkiLibCon24) - Understanding our roles as collaborators and knowledge service providers; Disinformation as a threat
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Applicant details edit
- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
Wikimedia and Libraries User Group
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
Windblown29
- F2. Please provide the Usernames of people related to this proposal.
BiblioQC Orlysi
- G. Are you legally registered?
No
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
El Colegio de México
Objectives and Strategy edit
- 1. Please state the title of your proposal.
Wikimedia and Libraries Conference 2024 (WIkiLibCon24) - Understanding our roles as collaborators and knowledge service providers; Disinformation as a threat
- 2.1. When will the event begin? Please enter the event start date.
2024-11-22
- 2.2. When is the last day of your event?
2025-01-20
- 3.1. When will you begin preparing for your event?
2024-03-29T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2025-03-21T00:00:00Z
- 4. In which country will the conference take place?
Mexico
- 4.1. In which city will the conference take place?
- 5. Is it a remote or in-person event?
In-person event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
110
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
International
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
Brazil, Benin, Cameroon, Canada, Côte d’Ivoire, France, Greece, Israel, Mexico, Morocco, Nigeria, Portugal, Senegal, Spain, Togo, Tunisia, Uganda, United Kingdom, United States, including additional participants from the Global South and Asia
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
libraries@lists.wikimedia.org https://www.facebook.com/groups/WikiLibrary/community_chats
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
Yes
- 8.1. Please describe what platforms and your work with them.
Wikimedia and Libraries User Group, Wikimedia Mexico Affiliate (WMMX), GLAM WMMX.
- 9. Please describe the target participants for this event.
International Wikimedians and Wikibrarians who wish to evolve their contribution to Wikimedia and libraries. Librarians who wish to understand how to engage with the Wikimedia Movement. International Wikimedians who are working in libraries, devoted to the reliability of information exchange and want to understand and share: best practices within libraries and what has been learned in the process. Knowledge service workers seeking to challenge the proliferation of disinformation. In addition, Global South participants wishing to collaborate and share voice. All levels are welcome. We aim to provide pre-conference training for newbies.
- 10. Please provide the link to the event's page if you already have one.
Meta page for 2022 conference: https://meta.wikimedia.org/wiki/Wikimedia%2BLibraries_International_Convention_2022 2024 page forthcoming.
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
500
- 11.1. When did you conduct the survey, and for how long?
We conducted the survey throughout the month of August 2023
- 12. How many people responded to the survey?
50
- 13. What are the main objectives of the event?
The Wikimedia+Libraries Meetup in Mexico City is the second opportunity for librarians, information professionals and library technicians and workers from the global community to gather and focus on how librarianship and libraries intersect with Wikimedia projects, the Movement, and the evaluative need to maintain access to reliable information. At the end of the event, we anticipate that participants will continue to devise best practices, share with their local communities and remain in cross communication with each other, expanding the role of professional attentiveness to reliable information. We will have gathered momentum to deepen the status of the Wikipedia + Libraries User Group in global librarianship, meeting the pertinent challenges and issues discovered and expressed by our membership and colleagues.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
Our survey produced a plethora of opinions and recommendations for how Wikibrarians can move forward with capacity building. Respondents mentioned multiple arenas of growth including the Wikimedia Movement and leading the way for other Wikibrarians. Training librarians to take ownership of Wikimedia projects was mentioned several times. The need for professional training on Wikimedia projects remains relevant. Respondents want to meet in-person to tackle issues such as low digital literacy, mentorships amongst ourselves, enhancing the contribution of African librarians, coming to grips with AI, continued efforts to make bibliographic data open, and, in this way, helping to battle disinformation for our consumers, audiences and communities. Beneficial and constructive growth for our global and local community(ies) is the goal. Librarians and information professionals are at the core of these activities.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Geography, Language, Important Topics (topics considered to be of impact or important in the specific context)
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
By hosting the conference for an international audience of librarians and information professionals, we believe we will address language, geography and important context gaps within the worldwide community (such as evaluative techniques to discern proper knowledge acquisition). We will focus our conference on collaboration and best practices for ensuring correct information reaches our audiences in public, academic and special libraries. We believe we will be able to finish the conference with groups of multi-lingual librarians that will contribute to training other Wikibrarians and maintain best practice networking activities post-conference.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Advocacy, Culture, heritage or GLAM , Diversity
- 17. Will your work focus on involving participants from any underrepresented communities?
Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
We are focused on gathering librarians and information professionals who engage or desire to learn more about engaging with Wikimedia projects.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
The WLUG will continue as one centralized hub for all library Wikimedia projects, particularly those resulting from the two WikiLibCon meetups. We will have a post-survey to gauge success and recommendations for future conferences. We will also continue anecdotal discussions within our various groups to further the theme of combatting disinformation and continued areas of focus. The planning committee will meet to review and debrief to offer suggestions for the next conference. We will continue to follow through and support the formation of regional subgroups where possible and need expressed.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Identify Topics for Impact, Improve User Experience
Logistical Aspects edit
- 21. Do you have any proposed venue for the event?
Our venue is either El Colegio de México (COLMEX) or the Barceló Hotel with a side trip to the university. The hotel is within city limits and close to the airport; the university a short drive. We will conduct an in-person event, to be a 3-day conference with 1-day of pre-conference training.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
We would like to offer 35 scholarships, with 20 additional partial scholarships, depending on catering costs if hosted at the university.
- 24. What expenses will the scholarship cover?
35 scholarships to cover travel, accommodations 20 additional scholarships to cover partial travel or accommodations.
- 25. How will scholarship recipients be selected?
Any active contributor to a Wikimedia project or Wikimedia volunteer in any other capacity, from anywhere in the world, is considered eligible for a scholarship. All applications that are eligible for a scholarship will be reviewed by the scholarship committee with an in-depth evaluation. We are particularly interested in participants eager and ready to outreach shared learnings.
Scholarships will be given to participants based on the information provided in the application about their previous experiences and current engagement. This meetup is intended to be “international” in scope, therefore, to ensure the broadest global distribution of scholarships, we will limit the number of full scholarships per region.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
We seek support in outreach and communication efforts, to help assure broad international representation at the event. We also seek support (leading a session) about strategic planning related to Wikimedia 2030; . We desire a presence from the Wikimedia Foundation, particularly colleagues from the Wikipedia Library and the other Library related or adjacent Foundation units. We welcome other ideas about WMF involvement.
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
We understand WMF staff were conveniently in Ireland for the first WikiLibCon(22) and that made for successful networking and collaboration opportunities. We would like to invite Silvia Gutiérrez, WMF Senior Program Officer, Libraries and a representative from the Wikipedia Library and possibly 1-2 others from the Foundation to join our event.
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
Core Organizing team: Windblown29, BiblioQC, Orlysi Wikimedia Foundation Liaison: Windblown29 Logistics: Orlysi Conference Program : BiblioQC Scholarships: Windblown29 Communications; Orlysi Volunteer Coordinators: BiblioQC Other team members: We also have 9 additional organizing team members
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
Yes
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
We are working with wonderfully engaged Wikimedians in Mexico City including Micaela Alicia Chávez Villa, a catalyst Wikimedia liaison between public and academic libraries; Carmen Alcázar, winner of Congress of Mexico City's Hermila Galindo medal; and her colleague Christian Cariño, of GLAM WMMX, who will be on the ground liaison for the event.
We have begun communications to ensure best use of resources and funds, organizing a special event with potential local artist giveaways, as well as evaluating our options regarding hotel or university central event location.
We have begun communications for ensureing best use of space, organizting a speacial event and local artist potnetial giveawasy as well as evaluating hotal of university central location.
- 29. What kind of risks do you anticipate and how would you mitigate these?
Examples of risks, along with how we would minimize or overcome them, are:
- Global events about which we have no control
- Obtaining visas/paperwork for the host country
- Capacity to handle scholarships and associated travel
- Envisioning live translations during conference
- Skill gaps in project leadership, event management, and financial management
Examples of how to minimize these risks include:
- Remain adaptive to any overshadowing worldwide events
- We chose a timing for our location to allow ample months to process any visa requirements
- Hire a company, perhaps a travel agent, to handle travel arrangements for scholarships
- Evaluate the translation options as we get closer
- Use a conference organizing tool; recruit additional volunteers with desired skills; work closely with the WMF Team to control the project and the organization of the event
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
We will use the WMF Friendly Space Policy along with Keeping Events Safe training modules. https://foundation.wikimedia.org/wiki/Policy:Friendly_space_policy https://outreachdashboard.wmflabs.org/training/support-and-safety/keeping-events-safe
Learning, Sharing, and Evaluation edit
- 31. What do you hope to learn from your work organising this conference?
Given that the Biblioteca Daniel Cosío Villegas has previously hosted a WiR and is already involved with work in the Wikimedia Movement, it will be an opportunity to further our involvement as Wikibrarians. Our goal is also to establish a sustainable culture of sharing best practices regarding the value of information in our work and life. We are looking for a substantial set of folks new to Wikipedia to become new ambassadors for Wikimedia. We hope by allowing time during pre-conference to offer learning workshops, that during the conference we will have opportunity to begin on level footing. We plan to have one track that supports and references Movement Strategy, with diversified focus on sharing and determining reliable evaluative information and knowledge service tools while also developing a sustainable Global South subgroup.
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| New Wikimedians | Recruit and train new librarians | 10 |
| Wikimedia + Library User Group | Establish a new Global South subgroup | 1 |
| Capacity Building Workshops/Presentations Dedicated to the Theme | Workshops, presentations and lightning talks rippling on the theme: Disinformation as a threat/Understanding and being devoted to the reliability of information | 10 |
| Mingle time | Topic friendly games, relaxation techniques, puzzles and open opportunities to share and reinforce learning goals | 6 |
| Engaging with the Movement | Activity session or kiosk where librarians learn about the Movement and how to engage and become champions of the Movement. | 1 |
Financial Proposal edit
- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
115000
- 34. Select your local currency.
USD
- 35. Please upload your budget for this proposal or indicate the link to it.
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
No
- 36.1. If yes, what kind of resources are you expecting to get?
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback edit
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Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).