Grants:Programs/Wikimedia Community Fund/Conference Fund/First Global Wiki Advocacy Meet-up:Strengthening the Wikimedia Voice in Public Policy

statusFunded

Conference and Event Fund

First Global Wiki Advocacy Meet-up: Strengthening the Wikimedia Voice in Public Policy

proposed start date2023-11-01T00:00:00Z

proposed end date2024-05-31T00:00:00Z

budget (local currency)58694200 CLP

amount requested (USD)72780 USD

amount recommended (local)58694200 CLP

decision fiscal year2023-24

applicant• PDiazR (WMCL)

organization (if applicable)• Wikimedia Chile

Friendly Space Policy

Universal Code of Conduct

Application Privacy Statement

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant details

A. Are you applying as a(n)

Wikimedia Affiliate (chapter, thematic org., or user group)

B. Full name of organization presenting the proposal.

Wikimedia Chile

F. Do you have an account on a Wikimedia project?

Yes

F1. Please provide your main Wikimedia Username.

PDiazR (WMCL)

F2. Please provide the Usernames of people related to this proposal.

Catafrida (WMCL) Mimartinez (WMCL)

G. Are you legally registered?

Yes

If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.

Objectives and Strategy

1. Please state the title of your proposal.

First Global Wiki Advocacy Meet-up: Strengthening the Wikimedia Voice in Public Policy

2.1. When will the event begin? Please enter the event start date.

2024-05-01

2.2. When is the last day of your event?

2024-05-05

3.1. When will you begin preparing for your event?

2023-11-01T00:00:00Z

3.2. When will you expect to complete your last event payment?

2024-05-31T00:00:00Z

4. In which country will the conference take place?

Chile

4.1. In which city will the conference take place?

5. Is it a remote or in-person event?

In-person event

5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)

45

6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.

International

6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.

We expect to bring participants from different regions of the world, like Australia, the Philippines, Belgium, Germany, Sweden, France, Italy, Uganda, South Africa, UK, Mexico, Colombia, Brazil, Argentina and Uruguay, among others.

7. If you would like, please share any websites or social media accounts that your group or organization has.

http://wikimedia.cl @wikimedia_cl

8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.

No

8.1. Please describe what platforms and your work with them.

9. Please describe the target participants for this event.

We expect to have two main types of participants:

• Wikimedia affiliates’ leaders or professional members that lead and/or execute advocacy and public policy initiatives around the Internet ecosystem, whether on a local or regional level (this includes WMF staff members).
• Other regional organizations’ leaders or professionals, with experience in public policy and Internet regulation.

We do not exclude the possibility of engaging some local decision-makers or policymakers who could participate in some events or activities during the meeting.

10. Please provide the link to the event's page if you already have one.

The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.

11. How many people did you send the community engagement survey to?

110

11.1. When did you conduct the survey, and for how long?

From August 10th until August 31st, 2023.

12. How many people responded to the survey?

31

13. What are the main objectives of the event?

The main objectives that were highlighted by the community to discuss and be part of the meeting program are: The main objectives that were highlighted by the community to discuss and be part of the meeting program are:

• Facilitate a space for community discussion to identify strategies and tactics that take advantage of the opportunities and address the challenges posed by Internet regulatory developments that have been identified as relevant around the world for the Wikimedia movement.
• Continue improving advocacy capacity building and knowledge sharing among Wikimedians to influence Internet regulatory processes to protect and promote Wikimedia projects and their communities.
• Contribute to the strengthening of a network of Wikimedians interested in advocacy and public policies that are based on previous and existing efforts and encourage the exchange of experiences and collective work in liaison with other global and regional specialists.

14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?

The most important actions to achieve these objectives are:

• Design a program focused on the community's priority issues on Advocacy and Public Policy that promotes learning, networking, and capacity-building spaces.
• Generate participatory dynamics to encourage participants to feel comfortable sharing their experiences as well as to build an exchange network within and outside the Wikimedia movement.
• Develop different formats of presentations like project presentations, panel discussion spaces, workshops, and practical learning sessions that allow us to identify priorities and opportunities, exchange experiences, promote peer-to-peer capacity building, and generate new partnerships.

15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Not applicable

15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).

16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Advocacy, Human Rights, Public Policy

17. Will your work focus on involving participants from any underrepresented communities?

Not applicable

18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?

The event is intended to be dedicated mostly to Wikimedians with experience in advocacy and public policy initiatives. Yet, we do want to engage other regional professionals or advocates on digital rights and human rights in the Internet ecosystem that could or would be part of the UNESCO conference in Santiago.

Our envision is to dedicate at least one track or session during the meeting to work directly with regional specialists who could bring some of their own experience and specific knowledge to the meeting, and even learn and benefit from Wikimedia leaders’ expertise.

19. What will you do to make sure participants continue to engage in your activities after the event?

One of the main objectives of this meeting is to consolidate an international collaboration network of Wikimedians and professionals who are dedicated to advocacy and public policy within the Internet ecosystem. To consolidate this objective, it is relevant that participants, and mostly us as organizers, continue promoting this collaborative work, through new and reiterative meetings, resource exchanges, workshops and capacity-building sessions, mail activations, etc. We want to keep promoting these discussions as a main topic within the movement (along with education, GLAM, climate change, etc.) and to set the bases for the consolidation of this network (being a first effort of the recent advocacy & public policy workshop hold in Wikimania 2023).

20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.

Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Identify Topics for Impact

Logistical Aspects

21. Do you have any proposed venue for the event?

We are currently exploring various venue options for the event, considering the following essential factors:

• Prices
• Catering services
• Accessibility
• A secure environment for all attendees
• Connectivity with participants' accommodation

22. Is the event venue and hotel accessible for people with physical disabilities?

Yes

23. How many scholarships would you like to offer?

We want to propose 20 full scholarships for regional and international Wikimedians and 5 partial scholarships for global and regional professionals and digital rights advocates with previous experience working with Wikimedia communities.

24. What expenses will the scholarship cover?

Full scholarships will cover:

• flight ticket from closest airport-SCL-closest airport.
• Accommodation for 4 nights, including breakfast
• one daily main meal plus coffee/snacks pauses between sessions.

Partial scholarships will cover:

• flight ticket from the closest airport-SCL-closest airport.

25. How will scholarship recipients be selected?

We will launch an application process for all the people interested in participating in the meeting, using as the main criteria applicants’:

• level of experience in the topic of the meeting
• level of engagement in previous similar activities or meetings
• Motivation and expectations around the meeting
• Geographical balance and representation

To evaluate the application process and ensure its transparency, we will settle a scholarship committee composed of:

• members of Wikimedia Chile’s board
• members of Wikimedia Chile’s staff
• members of WMF Global Advocacy’s staff

26. In which ways can Wikimedia Foundation staff support your event onsite?

We identify these areas of support:

• Co-design the event’s program
• Lead specific sessions of projects they are currently accompanying.
• Some keynotes during the meeting.
• Help and support for outreach and communication.

26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.

Wikimedia Chile would like to invite:

• Amalia Toledo
• Franziska Putz
• Richard Gaines
• Jan Gerlach
• Rebecca MacKinnon
• Stan Adam
• Rachel Arinii Judhistari

27. Please outline the roles and responsibilities of the organizing team for the conference.

The whole meeting will be organized by Wikimedia Chile. We will though outsource some practical aspects of the meeting organization like flying ticket purchases, and facilitation during the sessions. At the same time, we will count on the advice of some other Wikimedia leaders who volunteered to participate in the program outline.

28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?

No

28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.

29. What kind of risks do you anticipate and how would you mitigate these?

Even though this is a small gathering, we have identified some potential risks that may affect its development as well as the way to mitigate them, like:

• Obtaining visas to attend the conference and the community meeting. Mitigation: One of the reasons why we proposed Chile as a place to organize this meeting is because the country has a very light visa process to many other countries. In any case, providing timely invitations and communicating the need to consider visa application timings is one of the main strategies we are considering to avoid eventual visa problems.

• Regional Participants' Overloaded Agendas. Mitigation: Coordinate with the UNESCO conference organizers to minimize scheduling conflicts.

• Overcharging Wikimedia Chile's Team. Mitigation: Clearly identify and define the objectives of the event. This will allow us to allocate resources effectively and avoid unnecessary expenditures; Be mindful not to overload the program with activities. Striking a balance between content and participant engagement is crucial; Identify components of the event that can be outsourced without compromising quality. This could include services such as catering, printing, or logistical support; Strategically distribute the team´s efforts over time. By concentrating our endeavors on the first half of the upcoming year, we can secure the necessary resources, partnerships, and funding well in advance.

• UNESCO Conference Not Taking Place or not occurring as planned. Mitigation: Stay updated with official announcements and communication from UNESCO regarding the status of the conference. Have a backup plan to repurpose the community meeting if the UNESCO conference is canceled or postponed.

30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.

Find our friendly space policy in the following link: https://meta.wikimedia.org/wiki/Wikimedia_Chile/C%C3%B3digo_de_conducta

Learning, Sharing, and Evaluation

31. What do you hope to learn from your work organising this conference?

- How does the development of this event promote the strengthening of digital rights advocates within the Wikimedia movement?

• How the movement's resources (people, knowledge, etc.) can help wikimedians to do their advocacy and public policy work?
• How can we continue promoting this topic within the Wikimedia movement?

32. Main open metrics

Main Open Metrics Data

Main Open Metrics	Description	Target
Participants	Percentage of first-time participants in a Wikimedia global event.	25
Participants	The number of different Wikimedia communities participating in the event.	10
Alliances	The number of new partnerships or concrete projects that result after the event.	3
Engagement	Percentage of people willing to keep participating in the Wikimedia advocacy/public policy network.	60
Outcomes	The number of specialized resources (documents, policy briefs, etc.) created during the meeting.	1

Financial Proposal

33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.

58694200

34. Select your local currency.

CLP

Requested amount in USD

72780 USD

35. Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/spreadsheets/d/1e5nOz1eTUb9zkpVkn1yujH1YF56VYLbkNB4_oZw-bmM/edit?usp=sharing

36. Do you expect to receive funding for this conference from other organizations to support your work?

No

36.1. If yes, what kind of resources are you expecting to get?

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Endorsements and Feedback

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

• Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
• Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
• Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
• Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
• Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse