Grants:Programs/Wikimedia Community Fund/Conference Fund/Celtic Knot Conference 2024 in Ireland/Final Report

Conference Fund Final Report

Report Status: Draft

Due date: 2024-11-30T00:00:00Z

Funding program: Conference Fund

Report type: Final

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General information

Title of proposal: Celtic Knot Conference 2024 in Ireland
Username of applicant: OifigeachWMIE
Name of organization: N/A
Amount awarded: 133271.21
Amount spent: USD,

Part 1: Understanding your work

1. Did your event have any impact that you did not expect, positive or negative?

2. What do you think will be the long term impact of this conference?

3. Would you say that your work improved participants’ ability to apply new skills and knowledge?

3a. If yes, please describe how and why you think this was successful. Please describe why you think this is the case.

4. Please use this space to upload media and other files that help tell your story and impact. You can also provide links to them.

Field to type in URLs.

N/A

5. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups
B. Create a more inclusive and connected culture in our community
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives
E. Encourage the retention of editors
F. Encourage the retention of organizers

6. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

N/A

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

N/A

Part 2: Your main learning

8. Were there any major challenges or things you found difficult that you would like to share? What would you do differently next time?

9. Was there any non-financial support that the Wikimedia Foundation could have provided that would have better supported you in achieving your goals?

10. What would you recommend on a local and/or regional level as the best next step to leverage your success and momentum?

11. Please add any 3 operational recommendations for future events organizers.

Part 3: Metrics

12. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in.

Open Metrics Summary
Open Metrics	Description	Target	Results	Comments	Methodology
User Experience and Testimonials	Gather qualitative data through testimonials and direct feedback on the event. Participants will share what aspects went well, what they gained the most, and their intentions for implementing the learning in their wider community. Target: Collect at least 50 testimonials and feedback responses during and post-conference.	50	N/A	N/A	N/A
Discussion Insights	During the conference, facilitate discussions to gather insights into how language groups operate within their country’s language advocacy context and identify the most pressing needs of each language Wikimedia community in terms of skills, governance, and technical tools. Target: Conduct at least 3 in-depth discussions covering different language groups.	3	N/A	N/A	N/A
Pre-Conference Survey on Community Needs	Include a short pre-conference survey in the conference attendee registration form to capture information on community needs, expectations, and existing gaps. This will help tailor the conference program to address specific requirements. Target: Achieve a response rate of at least 100% from attendees. As attendees will be required to fill out this form to register, including some questions within this will remove the need for an additional survey.	100	N/A	N/A	N/A
Focus Group Confidence Mapping	Organise focus groups where participants visually map their confidence, knowledge, and agency before and after the conference. This will provide qualitative insights into the impact of the conference on individual participants. Target: Conduct at least 3 focus groups, each with a diverse set of participants	3	N/A	N/A	N/A
Post-Event Participant Survey	Run a post-event participant survey to gather feedback on the overall experience, learning outcomes, and connections made. Include questions about the application of skills learned, continued engagement with peers, and the conference's influence on their work. Target: Send out a post-conference evaluation survey measuring the attendees’ satisfaction with the conference, aiming for a score of 4 out of 5 or higher. The results from this survey are expected to be available and presented in the final grant report.	70	N/A	N/A	N/A

13. Were there any metrics in your proposal that you could not collect or that you had to change?

13a. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future. Also mention why you felt you had to change some metrics.

N/A

14. Here are the templates of registration and survey tools that the Wikimedia Foundation has developed so that you can use in your conference fund work.

14a. Please share the result(s) with us, provide the link(s) or summarize the main result(s) and insight(s) from them.

N/A

14b. If you used other forms, please share them with us, as these forms might be useful for others to use.

Part 4: Financial reporting and compliance

15. & 16. Please state the total amount spent in your local currency.

17. Please state the total amount spent in USD.

USD

18. Please report the funds received and spending in the currency of your fund.

Upload a financial report file.

Please provide a link to your financial reporting document.

N/A

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

19. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

20. Do you have any unspent funds from the Fund?

20a. Please list the amount and currency you did not use and explain why.

N/A

20b. What are you planning to do with the underspent funds?

N/A

20c. Please provide details of hope to spend these funds.

N/A

21. Are you in compliance with the terms outlined in the fund agreement?

22. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

23. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

24. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.