Grants:Programs/Wikimedia Community Fund/Advancing Wikipedia, wiki projects, and free knowledge in Ukraine, 2022 and beyond/Yearly Report (2022)

Yearly Learning Report (Year 1 - 2022)

Report Status: Accepted

Due date: 2023-02-17T00:00:00Z

Funding program: Wikimedia Community Fund

Report type: Yearly Learning Report (for multi-year fund recipients) , reporting year: 2022

Application Yearly Report (2023)

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General information edit

This form is for organizations, groups, or individuals receiving multi-year Wikimedia Community Funds to report on their yearly results.

Name of Organization: Wikimedia Ukraine (Вікімедіа Україна)
Title of Proposal: Advancing Wikipedia, wiki projects, and free knowledge in Ukraine, 2022 and beyond

Part 1 Understanding your work edit

1. Briefly describe how your proposed activities and strategies were implemented.

In 2022, Wikimedia Ukraine continued its work to advance Wikipedia, wiki projects, and free knowledge in Ukraine through five programmatic directions outlined in our strategic plan:

1) Fostering content enrichment of Wikimedia projects (e.g. organizing content campaigns such as article & photo contests, both with external partners and as support to community initiatives; cooperating with partners to advance GLAM projects)

2) Increasing the number and diversity of Wikimedia volunteers (e.g. working with institutions to implement the Wikipedia Education Program, holding events to attract underrepresented groups such as women)

3) Providing support to the existing Wikimedia community and working to develop its capacity (e.g. holding conferences and other events, conducting training sessions, providing scholarships for external events, offering support in crisis situations like the war)

4) Working to increase awareness about Wikipedia and the Wikimedia movement (e.g. working with media outlets, developing our presence on social media, creating informational and instructional materials)

5) Advocating for policy changes beneficial for free knowledge development (advocating for “free panorama” in Ukraine and free licenses on government websites)

A detailed narrative report describing all the activities implemented by Wikimedia Ukraine in 2022 is available on our website: https://ua.wikimedia.org/?curid=8626.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

We’ve employed a lot of strategies and approaches to implement Wikimedia Ukraine’s general goals and particular projects, but here we’ll emphasize three core ones:

1) Community participation. Our aim is for all the projects to be community-driven or community-approved, whether by supporting ideas first suggested by community members or by consulting with the community and making it possible for every willing community member to join. (For more details and examples, see response to Question 4).

2) Working with partners. We collaborate with many dozens of organizations across our different projects – Ukrainian NGOs, international organizations, businesses, government agencies, and others – and involving them to unlock opportunities for collaboration is crucial. Particularly important are longstanding years-long partnerships that bring more sustainability to our work (e.g. partnership with the National Democratic Institute for gender gap projects like WikiGap & She Did It, with the Ukrainian Institute for Ukraine’s Culture Diplomacy Month; with NGOs like the Ukrainian Nature Conservation Group for Wiki Loves Earth)

3) Diversity. We aim for our Wikimedia Ukraine’s team (both the core team of staff and key volunteers, as well as the wider team of volunteers involved in our specific projects) to be diverse across multiple dimensions like gender, age, professional background, and more. Diversity in the workplace of perspectives, experiences, and skill sets, leading to increased creativity, innovation, and problem-solving, ultimately improving efficiency.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

The key factor that upended Wikimedia Ukraine’s work in 2022 was Russia’s invasion of Ukraine. As a result, we’ve been forced to innovate to keep our activities afloat. That includes:

adding new lines of work to address the most pressing challenges (working to increase community resilience, ramping up international communication);

tweaking the formats of some of our projects affected (e.g. converting the Wiki Loves Earth in Ukraine photo contest into two article campaigns on Ukrainian Wikipedia for security reasons);

moving even more of our operations into online at the beginning of the full-scale war as many community & staff members were forced to flee their homes (e.g. organizing biweekly community meetups over Zoom);

shifting from synchronous communication (such as online meetings) to asynchronous communication in the fall and winter as Ukraine had been affected by the power outages caused by Russian attacks on civilian infrastructure (e.g. NGO members voting onwiki to approve the annual plan instead of meeting for a General Assembly).

Apart from that, we have innovated to further improve our existing projects – for example:

making more focus on the quality of content created as a result of our campaigns by instituting new incentives for improving existing articles rather than creating new ones;

developing our YouTube channel and ramping up video production, including for Wikipedia-related guides and instructional videos, to address the changes in the modes of media consumption;

increasing our international cooperation, including with other affiliates and with newly created associations Wikimedia Europe and the CEE Hub, to unlock opportunities for synergy (e.g. a common content project with Wikimedia Poland)

4. Please describe how different communities participated and/or were informed about your work.

The participation of the Ukrainian wiki community is central to Wikimedia Ukraine’s work.

All Wikimedia Ukraine’s key announcements are distributed on social media pages, onwiki pages (such as the Village Pump and announcement boards), mailing lists and other channels read by community members. So people don’t miss anything important, we also prepare monthly news digests distributed across various information channels.

We find it’s important to have a multi-channel approach and offer information across different mediums, as different people have different preferences (e.g. many people in Ukraine get information from Facebook and Telegram, but many community members are also used to getting updates on their Wikipedia talk page, while still others prefer an email newsletter).

Besides, the Ukrainian wiki community is essential to making crucial decisions about the organization’s general plan and about specific projects. Big projects like article contests typically have volunteer-led organizing teams which everyone can join through an open call (here’s an example for Wikimarathon, our flagship campaign: https://w.wiki/6LSp).

Wikimedia Ukraine’s annual and strategic plans are informed by community consultation where everyone can join through a synchronous online meeting and asynchronously on Wikimedia Ukraine’s website. See, for example, the open call to discuss the annual plan for 2023, which was done in the fall of 2022: https://ua.wikimedia.org/?curid=8386

We are also consistently informing the international community about our work, such as through publications on Diff and The Signpost, in Education and GLAM newsletters, by participating in international meetings and events. (More specific information is available in the full narrative report on Wikimedia Ukraine’s website).

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

Upload Documents and Files

Here is an additional field to type in URLs.

Much more examples are available in Wikimedia Ukraine’s full narrative report linked above, but here are some highlights that include the materials published in English:

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Strongly agree
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors
F. Encourage the retention of organizers	Neither agree nor disagree
G. Increased participants' feelings of belonging and connection to the movement.	Agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

The topic Wikimedia Ukraine has worked most with is closing the gender gap. In 2022, we supported the WikiGap Challenge to promote it among the Ukrainian community (devoted mainly to creating new articles about women), "She Did It" challenge in Ukrainian Wikipedia (devoted to improving existing articles about women, as well as creating new ones), and the #SheSaid challenge in Ukrainian Wikiquote. Overall, these campaigns yielded around 1900 articles about women directly in 2022 (and have long been beneficial in promoting this topic even outside the confines of specific campaigns), as well as have been beneficial in encouraging more women and other underrepresented groups to participate.

Thanks to our partnership with the National Democratic Institute, we also held a training session for community members on gender equality, in an effort to make it easier for underrepresented groups to join the Ukrainian wiki projects.

Unfortunately, because of the limitations imposed by the full-scale war, in 2022 we weren’t able to further develop projects for some other underrepresented groups, notably the Crimean Tatar ethnic minority. We held a big campaign on Crimean Tatar Wikipedia in 2021 but weren’t able to replicate or extend it in 2022 because of the lack of community capacity and lack of partners’ capacity resulting from the war.

Part 2: Your main learning edit

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

We’ve advanced the furthest in the first two priorities, particularly continuing to hold content campaigns for Wikipedia volunteers and tweaking their design to make them more interesting to participate & make it more interesting for volunteers to improve existing content. We further learned that offering incentives like additional prizes for improving existing content is an effective working strategy, but it’s a slow process that requires a lot of dedication and work to recruit volunteers.

On identifying the most important content gaps, we reinforced our learning that it’s important to work with partners who have thematic expertise in the field – such as with the Ukrainian Institute on the topic of Ukrainian culture or with the National Democratic Institute on the topic of women and underrepresented minorities.

We haven’t advanced as far as we hoped in our work to identify and attract new types of underrepresented communities, primarily because of reduced community and partners’ capacity in the wake of the war, but we refined our existing strategies in our work to promote gender balance and gender diversity on Wikipedia.

On the priority for Wikimedia Ukraine achieving sustainable institutional growth, we haven’t advanced as far as we hoped because of reduced capacity of the community and core volunteers during the war, but we learned new ways to improve operational management, such as improving the culture of documentation among the staff and core volunteers.

9. Did anything unexpected or surprising happen when implementing your activities?

On the most broad level, the Russian invasion of Ukraine and the subsequent full-scale war has been the factor that upended our country and our organization, and it was quite unexpected in the sense that we hadn’t considered it in detail in our operational planning. (Before late 2021, this event was considered low probability both by world leaders and analysts and, as a result, in Wikimedia Ukraine’s risk assessment).

The majority of other changes that happened in our organization and our community were the result of the war. There were small silver linings (such as increased international attention, which brought benefits to our international projects like Ukraine’s Culture Diplomacy Month), but of course the overwhelming majority of the changes were negative – from the direct impact of the war (several core volunteers were called up to the army, at least two members of the broader community were killed) to its humanitarian impact (many community members were displaced, some found themselves in occupation) to its economic toll (worse economic situation might mean people having less time to volunteer, for example).

We outlined some of the ways in which we adapted to this situation in response to Question 3.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Wikimedia Ukraine’s general plan for 2023 hasn’t changed much compared to 2022; our plan for the future is to iterate steadily, improving our projects and programs. We will use the learnings detailed in this report – for example, continuing and expanding our mutually beneficial partnerships with organizations that support our missions, such as other Wikimedia affiliates or external NGOs like the National Democratic Institute.

In terms of building up organizational capacity, our priority is to work on improving operational management – things like specific time-bound KPIs for each staff member and training sessions from external experts for staff and core volunteers. If everything goes well, we’ll be able to develop a more expansive strategic plan for 2024 and beyond, including building up our fundraising capabilities.

Overall, however, we're operating under a lot of uncertainty during the war, so the plan is tentative, and we might end up both in a better position and in a worse position throughout the year.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

We were inspired by the resiliency of community members during the war – people who, for example, continued to create new articles on Wikipedia while close to the war zone (https://w.wiki/6LUg) or while traveling to rescue their relatives (https://w.wiki/6LUh). The desire to cling to normalcy and stick with productive habits like contributing to Wikipedia and Wikimedia Ukraine’s projects has been strong among the community members, even if often there have been reasons beyond their control why they haven’t been able to do it.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

English-language materials:

Lessons learned from running providing scholarships for online conferences — https://diff.wikimedia.org/2022/03/21/what-wikimedia-ukraine-learned-by-providing-scholarships-for-online-conferences-in-2021/
Guide for local organizers of photo contests (on the example of Wiki Loves Earth) — https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Earth_2022/Organise

Ukrainian-language materials:

Presentation template for Wikipedia training sessions leaders — https://docs.google.com/presentation/d/1Thd6JpMig6RKcZBklwEXxUmlbUavDFKmi7iz_BpJFH0/edit#slide=id.g442efe2e1b_0_281
Guide for webinar organizers — https://ua.wikimedia.org/?curid=8216
Guide for organizers of community-organized content campaigns — https://uk.wikipedia.org/?curid=4440688
Guide for promoting events and campaigns with MassMessage — https://docs.google.com/document/d/185nZXQ0IdZ9Tgx9HwszTom4o48bjnKft1ggVzTujWlQ/edit

We also have detailed onboarding guides for staff members with different roles (communication manager, office manager, WLE manager), which we are not ready to make fully public but can share upon request.

Part 3: Metrics for Year 1 edit

13a. Open and additional metrics data

Open Metrics
Open Metrics	Description	Target	Results	Comments	Methodology
Number of stories prepared for blog & social media	The number of original stories for Wikimedia Ukraine's blog and / or social media accounts that focus on Wikipedia, Wikimedia projects, Wikimedia Ukraine's activity, free knowledge	120	N/A	Target met and exceeded – we maintained strong communications profile throughout the year and shared both topical and “ever-green” stories written by both Wikimedia Ukraine staff and volunteers with the wider community.	Data from the platforms: WordPress & social media accounts
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	154	90	Target not met because several major projects were cancelled or severely limited because of the war, including Wiki Loves Earth in Ukraine and GLAM.	Manual counting, Google Forms signups
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	7350	5590	Target not met because of the programmatic cuts caused by the war – primarily cuts in photo contests (no WLE in Ukraine, limited WLM in Ukraine, limited WLE in Russia impacting international numbers), but also in some article campaigns like CEE Spring. (For this and other metrics, more detailed results with distribution for each program are available in the spreadsheet — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=607421016)	Onwiki registration, Quarry, Wiki Loves tool for photo contests, Programs & Events Dashboard, Wikimedia Hashtags tool, external registration forms, counting number of participants on Zoom / Google Meet calls for webinars
Number of editors	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	6290	4770	Target not met because of the programmatic cuts caused by the war – primarily cuts in photo contests (no WLE in Ukraine, limited WLM in Ukraine, limited WLE in Russia impacting international numbers), but also in some article campaigns like CEE Spring	Onwiki registration, Quarry, Wiki Loves tool for photo contests, Programs & Events Dashboard, Wikimedia Hashtags tool
Number of organizers	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	230	210	Roughly in line with the target, slightly less because of the programmatic cuts caused by the war	Manual counting, Google Forms signups

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	8050	9112	Target exceeded because of several strong article campaigns, most notably Ukraine’s Cultural Diplomacy Month	Built-in tools onwiki (# of pages in the category / # of template transclusions), onwiki self-reporting, Quarry, Wiki Loves tool for photo contests, Programs & Events Dashboard, Wikimedia Hashtags tool
Wikidata	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	440	2191	Target exceeded primarily thanks to WMUA joining the International Museum Day campaign	Onwiki self-reporting, Programs & Events Dashboard
Wikimedia Commons	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	101190	65071	Target not met because of the programmatic cuts caused by the war – primarily cuts in photo contests (no WLE in Ukraine, limited WLM in Ukraine, limited WLE in Russia impacting international numbers)	Built-in tools onwiki (# of files in the category), Wiki Loves tool for photo contests, Programs & Events Dashboard
Wikiquote	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	500	420	Roughly in line with the target, slightly less because there weren’t separate campaigns within WikiGap & CEE Spring (canceled because of the war)	Onwiki self-reporting
Wikisource	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	420	5570	Significantly exceeded because of a strong content campaign on Wikisource	Built-in tools onwiki

14. Were there any metrics in your proposal that you could not collect or that you had to change?

No

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

The distinction between editors, non-editor participants and organizers might be blurry, so using this space to explain our logic:

Editor — a person editing within a specific project
Non-editor participant — a person participating in an event without editing during it (but could be an editor in general — e.g. joined a webinar & started editing later)
Organizer — notwithstanding whether they are an editor, a person organizing this specific project

Within a specific project, one person can be counted only once across the three categories. There might be overlaps between different projects -e.g. a person was a jury member for one project & participated in an online event for another project. We’ve used rounding to account for overlaps. More on methodology in the spreadsheet linked above

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

Upload Documents and Files

Here is an additional field to type in URLs.

More detailed metrics with distribution per each program: https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=607421016

Part 4: Organizational capacities & partnerships edit

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management	This capacity has grown but it should be further developed
B. Conflict management or transformation	This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This capacity is low, and we should prioritise developing it
D. Partnership building	This has grown over the last year, the capacity is high
E. Strategic planning	This capacity has grown but it should be further developed
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This has grown over the last year, the capacity is high
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This capacity has grown but it should be further developed
K. Communications, marketing, and social media	This has grown over the last year, the capacity is high
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This has grown over the last year, the capacity is high
N. Accessing and using data	This capacity is low, and we should prioritise developing it
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement, Using capacity building/training resources online from sources WITHIN the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

Overall, while our organizational capacity grew slightly in some dimensions in 2022, we haven’t been able to make a big leap because of the war and the resulting lack of capacity among the core volunteers and the broader community. It would be interesting to explore the possibility of support in the forms like peer-to-peer mentorship programs with other affiliates, but that’s probably a topic for a whole separate discussion.

(Note: in response to question 17 we picked option “This capacity is low, and we should prioritise developing it” in cases where capacity isn’t low but couldn’t have grown because of the war – such an option wasn’t available in the original question)

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Strongly agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Strongly agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Permanent staff outreach, Staff hired through the fund, Partners proactive interest

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Difficulties specific to our context that hindered partnerships

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

The question is so broad that it’s hard to put it in 800 characters, but we’ve tried to distill a few key lessons:

There’s a lot of proactive interest from potential partners (everyone knows Wikipedia), but it’s important to set correct expectations for them (e.g. emphasize that we are not Wikipedia, we don’t influence Wikipedia content directly etc.)
Big NGOs and INGO are typically the best partners. Government agencies can be good partners, but set the expectations right and be prepared for bureaucracy. Commercial companies are rarely good partners
Partnerships need continuous time investment, signing a memorandum is not enough (and sometimes is even the opposite of really achieving something

Part 5: Sense of belonging and collaboration edit

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

Being a part of the Wikimedia or free knowledge movement means that our organization, Wikimedia Ukraine, aligns with the mission of making knowledge freely accessible to all. This would bring a sense of purpose and pride to our work, as we contribute to a larger global effort to promote access to information. Belonging to the movement would also allow us to collaborate and share resources with other organizations, strengthening the impact of our efforts. It would bring us a sense of community and a shared commitment to the values of the movement, inspiring us to continue our work in promoting a more informed and connected world.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Somewhat increased

23. If you would like to, please share why it has changed in this way.

It had already been high but somewhat increased thanks to growing international partnerships, such as within the CEE Hub and Wikimedia Europe

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Somewhat increased

25. If you would like to, please share why it has changed in this way.

It had already been high but somewhat increased thanks to growing international partnerships, such as within the CEE Hub and Wikimedia Europe

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

N/A

Supporting Peer Learning and Collaboration edit

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Partially

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

We’re sharing the results of our work in various ways – by posting on mailing lists and Diff, by participating in group meetings (such as SWAN meetings, regular meetings of the ED group, CEE Hub building meetings), and in personal conversations.

Later in February or in early March, we plan to share an English-language version of Wikimedia Ukraine’s yearly report detailing our activities in 2022 with other affiliates through the Wikimedia-l mailing list.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this regularly (at least once a month)

29. How does your organization currently share mutual learning with other grantees?

Please see our answer to question 27a

Part 6: Financial reporting and compliance edit

30. Please state the total amount spent in your local currency.

113256.43

31. Local currency type

USD

32. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.

WMUA 2022 Final Financial Report - Sheet1.pdf

Report funds received and spent, if template not used.

https://docs.google.com/spreadsheets/d/14y2Jk6brXH2EOuBzYupU-j5Dgta81wO6MuB7rVYaNsU/edit#gid=0

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

Overall, programmatic cuts caused by the war (either direct security risks or decreased community capacity resulting from the war) caused us to spend less than planned overall and for some projects in particular.

Notably, we didn’t organize the Wiki Loves Earth in Ukraine photo contest, didn’t support wiki expeditions and photo grants, didn’t run our own campaigns on Ukrainian Wikipedia within WikiGap and CEE Spring etc. We also didn’t get around to some of the planned institutional capacity building work and thus didn’t spend directly on strategic planning and fundraising development (work was still being done but on a smaller scale because of the war, hence no direct monetary expenses).

Less or no spending on many projects enabled us to spend more on the campaigns that were held and showed strong results, such as Wiki Loves Monuments, Wikimarathon or the WikiScience Contest. We also spent money on our work supporting community resiliency at the times of the war.

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

We didn't use $28355.57 from our planned budget, including $25845.57 from the GSF grant (see explanations for why in response to question 33).

Because we didn't receive the 2022 installment of the grant in full, the amount of remaining unspent funds in our bank account is $1070.07 (equivalent in UAH). We propose to deduct this amount from our GSF grant installment for 2023.

34b. What are you planning to do with the underspent funds?

A. Propose to use the underspent funds within this Fund period with PO approval

34c. Please provide details of hope to spend these funds.

We propose to deduct unspent funds from our GSF grant installment for 2023

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.