Grants:Programs/Wikimedia Community Fund/Advancing Wikipedia, wiki projects, and free knowledge in Ukraine, 2022 and beyond

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Applicant details

Wikimedia username(s):

AntonProtsiuk (WMUA) — primary contact

NickK — secondary contact

Organization:

Wikimedia Ukraine (Вікімедіа Україна)

Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

Have you received grants from any non-wiki organization before?

No

Which organization(s) did you receive grants from?

N/A

Organization details

What is your organization or group's mission?

To assist the realization of the human right to use the common heritage of mankind through supporting initiatives on generating, developing, sharing, and popularising free knowledge.

If you would like, please share any websites or social media accounts that your group or organization has. (optional)

We operate over a dozen websites and social media accounts, including the organization’s wiki site (https://ua.wikimedia.org), a blog (http://blog.wikimedia.org.ua/), accounts on Facebook, Instagram, Twitter, and Telegram (links can be found here — https://ua.wikimedia.org/?curid=8015), as well as sites and social media accounts for several of our large photo contests (https://w.wiki/PYY).

Grant proposal

Please state the title of your proposal. This will also be a title for the Meta-Wiki page.

Advancing Wikipedia, wiki projects, and free knowledge in Ukraine, 2022 and beyond

Where will this proposal be implemented?

Ukraine

Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)

Local

If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

What are the main challenges you are trying to solve and your proposed solution?

Ukraine is one of Europe’s largest countries, and Ukrainian Wikipedia is among the top-20 Wikipedia language editions. The main challenge informing our work is developing the ecosystem of free knowledge in Ukraine by advancing Wikipedia and its sister projects (both in the Ukrainian language and in other languages of the ethnic groups traditionally inhabiting Ukraine), as well as free knowledge more broadly.

Per our strategic direction, Wikimedia Ukraine has a five-prong approach to solving this challenge:

1) Fostering content enrichment of Wikimedia projects (e.g. organizing content campaigns such as article & photo contests, both with external partners and as support to community initiatives; cooperating with partners to advance GLAM projects)

2) Increasing the number and diversity of Wikimedia volunteers (e.g. working with institutions to implement the Wikipedia Education Program, holding events to attract underrepresented groups such as women or Crimean Tatars)

3) Providing support to the existing Wikimedia community and working to develop its capacity (e.g. holding conferences and other events, conducting training sessions, providing scholarships for external events)

4) Working to increase awareness about Wikipedia and the Wikimedia movement (e.g. working with media outlets, developing our presence on social media, creating informational materials)

5) Advocating for policy changes beneficial for free knowledge development (e.g. advocating for “free panorama” in Ukraine)

What is the main objective of your proposal?

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.3rqsdi6iumsu

Describe your main strategies to achieve this objective and the main activities you will be developing as part of these strategies.

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.d6vfi94sye1n

Please state if you will be carrying out any of these activities within your programs? Select all that apply.

Organizing Meet-up online, Organizing Meet-up offline, Workshops, Edit-A-Thons, Train-the-Trainer, Photowalk, Contest, Photo/Media campaign, Wiki Loves campaign, Conference/Event Organizing, Media outreach campaign, Central organizing for movement campaign

Are you running any in-person events or activities?

Yes

https://docs.google.com/spreadsheets/d/1cC_S7u4VEQuA4fbyWBPZS-izBGqMzpR5-4ScNj6O1do/edit?usp=sharing

Please state if your proposal aims to work on any of the identified content knowledge gaps?

Content Gender gap, Geography, Language, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

Please state if your proposal includes any of these areas or thematic focus.

Education, Advocacy, Human Rights, Public Policy, Culture, heritage or GLAM , Open Technology, Diversity

Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.

Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language

Please tell us more about your target participants.

Generally, Wikimedia Ukraine has two target audiences in our activities – 1) the general public (everyone potentially interested in our mission and willing to advance free knowledge by editing Wikipedia or other means); 2) members of the Wikimedia community (people who are already editing Wikipedia or participating in other way but could benefit from our support).

Our promotional and media activities are generally geared towards the former audience. We hold public events such as lectures and webinars, communicate with the media, support multiple social media accounts, create informational materials such as infographics and videos, and use other means to tell as wide an audience as possible.

One subset of this general audience are the groups generally underrepresented in the Wikimedia community. While there are multiple aspects of diversity we are focusing on, two major points of focus currently relate to women and ethnic minorities and particularly the preservation of their languages, particularly Crimean Tatars.

For the latter audience (the Wikimedia community), we provide scholarships and grants, hold training and experience sharing events, communicate interesting opportunities, provide support to community members’ initiatives, among other activities.

To retain our events’ participants, we use various communications mechanisms, such as inviting them to subscribe to our news – and making it easy to do so by supporting various communications tools such as social media accounts and newsletters – or sending periodic talk page invitations to our activities to participants who’ve grown less active. We also work to provide a pleasant and rewarding experience for participants during the events themselves so they are motivated to stay in the Wikimedia projects and participate in Wikimedia Ukraine’s activities in the future.

Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?

Yes

Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.hxrc7fruj3c0

Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

Please describe these partnerships.

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.xzp32v4ccxi6

How do you hope to sustain or expand the work carried out in this proposal after the grant?

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.vlqah55chl7d

Do you have the team that is needed to implement this proposal?

Wikimedia Ukraine has a robust team of volunteers and staff members working to advance our mission and develop our activities.

We’re a volunteer-driven organisation, led by the Board & supported by the Audit Committee; both are elected once a year by the General Assembly of NGO members.

The Board includes seven people:

Illia Korniiko (user:Ilya), Chair of the Board
Bohdan Melnychuk (u:Base), First Vice Chair & Secretary
Mykola Kozlenko (u:NickK), Vice Chair & Treasurer
Ihor Makovskyi (u:Mcoffsky), responsible for the "Content Enrichment” program
Nataliia Lastovets (u:EleNte), "Increasing Participation" program
Anton Obozhyn (u:Tohaomg), "Community Support and Development" program
Olha Milianovych (u:MeOlya), "Awareness about Wikimedia" & "Advocacy" programs

More information about the Board — https://ua.wikimedia.org/?curid=1328.

The Audit Committee includes three people:

Serhii Lypko (user:Сергій Липко)
Maryna Liutynska (u:Марина Лютинська)
Viacheslav Mamon (u:Venzz)

More information about the Audit Committee — https://ua.wikimedia.org/?curid=2558.

To support our work, we have several staff members:

Programs Coordinator; 1 FTE; Anton Protsiuk
Communications Manager; 1 FTE; Vitalii Petrushko
Accountant; 1 FTE; Olena Muzychenko
Office Manager; 0.75 FTE transitioning to 1 FTE; Oksana Rodikova

We also have several program-specific contractors:

education program & GLAM Manager; Hanna Osadchuk
international WLE manager; Anastasia Petrova
advocacy manager; Pavlo Kostin

More information about staff & contractors — https://ua.wikimedia.org/?curid=3526. Organizational chart for 2021 — https://w.wiki/4LE$.

Our activities wouldn’t be possible without dozens of volunteers who help organize one or several projects, though it’s hardly possible to list all of them here.

In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Invest in Skills and Leadership Development, Identify Topics for Impact, Evaluate, Iterate, and Adapt

Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)

Upload Strategic Plan

Wikimedia Ukraine's strategy (imported from WMUA site).pdf

Learning, Sharing, and Evaluation

What do you hope to learn from your work in this fund proposal?

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.lgolaqw049cw

Core Metrics

Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	7350
Number of editors	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	6290
Number of organizers	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	230

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
Wikipedia	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	8050
Wikidata	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	440
Wikimedia Commons	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	101190
Wikiquote	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	500
Wikisource	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	420

If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

Additional Metrics

Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program — https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1037484751	154
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A
Number of stories prepared for blog & social media	The number of original stories for Wikimedia Ukraine's blog and / or social media accounts that focus on Wikipedia, Wikimedia projects, Wikimedia Ukraine's activity, free knowledge	120
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

What other information will you be collecting to learn about the impact of your work? (optional)

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.zehvzuq36gn7

What tools would you use to measure each metric selected?

We use a variety of tools within the Wikimedia ecosystem to measure our metrics.

Some examples:

Quarry (e.g. for measuring the number of participating editors, particularly new editors)
Outreach Dashboard (e.g. for measuring the number of editors)
Wikimedia hashtag search (e.g. for measuring the number of articles)
PetScan

We also use multiple external tools, such as Google Forms (e.g. for measuring the number of participants & gathering their Facebook) or social media analytics tools

How do you hope to share these results so that others can learn from them?

Make a short presentation of the experience, Create a training workshop to show others what we learned, Share results on social media, Participate in one on one peer sharing session with other grantees, Develop learning material for other users, Share it on Meta-Wiki

Financial Proposal

What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

279100 USD

What is this amount in US Currency (to the best of your knowledge)?

279100 USD

Do you want to apply for multi-year funding?

Yes

If you have calculated it, please provide an estimate of the year 2 or year 3 request.

Please see the answer in the supplementary document — https://docs.google.com/document/d/15Q-xE3OirlXOC--Ye9A1VY1Vv4Avm_dF2zXYGlffojo/edit#heading=h.legn2tvquim

Year 1: $139,102.00 USD Year 2: $159,967.30 USD (minimum of 15% increase)

Please share your budget for this proposal.

Please refer to the spreadsheet with our budget plan — https://docs.google.com/spreadsheets/d/1Un4l0HCo4kBCO5ABZ_KmTaqz9KQJidhMxxYZma8961I/edit#gid=1017393833

What do you do to make sure there is a good management of funds?

We ensure it through various ways, including 1) competent accounting; 2) clear processes of approving expenses; 3) regular internal financial audits; 4) transparent reporting.

1) Wikimedia Ukraine’s grant funds are kept in a separate bank account. Two people, Board Chair & First Vice-Chair, have signatory rights. Our accountant prepares payment documentation & makes sure we comply with relevant regulations & submit up-to-date reporting.

2) All major expenses are approved by the Board, while operational expenses are approved by the Chair or respective Board members. Approval takes place in writing, via email, with knowledge of Chair & Vice-Chairs.

3) WMUA has an Audit Committee that monitors management of funds. Every month, it receives full bank statements; every year, it prepares a report for the General Assembly (GA).

4) Our financial reporting is public and transparent. Every half a year, we post financial reports on WMUA’s public site & present them to GA & the general public.

How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?

Wikimedia Ukraine has a Friendly Space Policy for every public event we hold, both offline and online. We make participation in the event conditional on accepting the Friendly Space Policy and inform the events’ participants repeatedly about the policy and its requirements. For every event, we appoint one or several persons responsible for enforcing the policy.

Our general Friendly Space Policy is available at https://ua.wikimedia.org/?curid=6216; for every event, we prepare specific versions that indicate people responsible for enforcing the policy.

Universal Code of Conduct is a guiding principle to our work, though we don’t have a codified enforcement mechanism for UCoC specifically, pending the adoption of global enforcement guidelines.

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Staffing plan or organogram:

Final Message

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Year 2 Plan

Annual Plan for Year 2

1.1. Please upload or indicate a link for Year 2 Annual Plan. (required)

Link: https://ua.wikimedia.org/wiki/2023/en

1.2. Please describe any major changes in your Annual Plan. If there are changes that require a budget change, please specify. (required)

Overall our annual plan for 2023 is in line with the previous year's plan, and there have not been major changes; mostly minor corrections. Given that Ukraine is at war, and the situation in our country and our community is highly unstable, the plan is preliminary and might change based on the situation in 2023, particularly on the course of Russia’s invasion (i.e. we might be able to achieve more ambitious results if the situation becomes significantly better or, conversely, we might have to scale back further if the situation is negative throughout the year).

Budget for Year 2

2.1. Do you request an increase or decrease from what has been approved for Year 2? (required)

No, I am requesting a budget decrease for Year 2

2.2. Please upload a detailed budget file or indicate a link to it for the Year 2 proposal. The revised budget should show your anticipated yearly budget from the beginning of Year 2 through the end date of the grant. (required)

Link: https://docs.google.com/spreadsheets/d/1D_u7WIVfPjt0rfCl2kXWKj9dGtueCJkJU895pvVCj1c/edit#gid=1051859864

2.3. How much do you request for Year 2 in USD with the decrease? (required)

139997.91 USD

2.4. How much do you request for Year 2 in your local currency with the decrease? (required)

139997.91 USD

2.6. Please describe the main major changes in your new budget. Your response to this question should provide a brief summary of the changes and give the reasons for them. (required)

Overall we’re requesting a decrease from what was approved for 2023 because of the invasion. While we had envisioned a 15% increase year-over-year when submitting our grant application more than a year ago, primarily driven by planned organisational development, the ongoing war – which is likely to continue for at least part of 2023 – and subsequent cuts in community capacity make such an expansion hardly possible. We are now focusing on preserving existing programmes and incrementally improving them.

Key changes in the budget include:

slightly decreasing amounts for the programmes likely to be affected either by the war directly (e.g. Wiki Loves Earth in Ukraine, wiki expeditions) or by war-induced decreases in community capacity (e.g. some content campaigns on Wikipedia and sister projects);
increasing the amount for international scholarships, as in-person international events are back;
adjusting pay for staff and contractors (a 5% increase year-over-year to account for inflation in USD terms).

We’ve provided more detailed explanations for the changes in the comments to the budget spreadsheet.

Metrics for Year 2

3.1. Main open metrics (required)

Main Open Metrics
Metrics Name	Description	Target
Partnerships	Strategic partnerships that contribute to longer term growth, diversity and sustainability. Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	134
Number of stories prepared for blog & social media	The number of original stories for Wikimedia Ukraine's blog and / or social media accounts that focus on Wikipedia, Wikimedia projects, Wikimedia Ukraine's activity, free knowledge	120
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

3.2. Core metrics (required)

Core Metrics Summary
Core metrics	Description	Target
Number of participants	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	5090
Number of editors	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	4170
Number of organizers	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	220

**Number of new content contributions to Wikimedia projects**
Wikimedia Project	Description	Target
Wikipedia	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	6730
Wikidata	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	460
Wikimedia Commons	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	60890
Wikiquote	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	480
Wikisource	Please see the spreadsheet with Wikimedia Ukraine's detailed metrics plan with distribution for each program - https://docs.google.com/spreadsheets/d/1mvIKm_GBPgbQvAUr5v0CguIPjncc06EFEd4QTaN5LqQ/edit#gid=1219987476	420

3.4. If you are introducing new metrics related to a major change in your budget or programmatic plans, please describe them below. (optional)

N/A

Additional information for Year 2

4.2. If there are additional links, files, or information you would like to share related to Year 2 planning, please add them here. (optional)

Our updated strategic plan for 2023 is available here: https://ua.wikimedia.org/wiki/Стратегія/2023/en

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.