Grants:Programs/Wikimedia Community Fund/Activating Botswana 2022/23/Final Report

Final Learning Report

Report Status: Accepted

Due date: 31 July 2023

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

Name of Organization: N/A
Title of Proposal: Activating Botswana 2022/23
Amount awarded: 22750 USD, 20000 BWP
Amount spent: 236322.03 BWP

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

Our strategies were implemented through community outreach programs like in-person events, online calls, one on one trainings and panel discussions. We also have a whatsapp group where we constantly communicate as members of the community to share knowledge and information as well as making enquiries and asking for help. There were no changes made to the proposed activities.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

Our constant communication with members of the community through facebook helped us to recruit new editors. Constant communications with members of the community through whatsapp made it easy for us to do the follow ups and address challenges where participants had one. Sharing every tutorial videos also made it easy for members of the community to follow through the training in their spare time and ask for clarity where possible. Allowing members of the community to contact us individually when they need help also boosted our community participation because some people felt more free on 1 on 1 training than being in a group.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

We introduced in person training incentives in the form of our merchandise and it worked in our favor. Every participant wanted to emerge victorious to receive the gift. We also introduced the minimum number of articles that qualifies 1 to be considered the winner of the challenge and that worked because every participant strived to meet and surpass the minimum number of articles.

4. Please describe how different communities participated and/or were informed about your work.

Our community was informed through facebook page: wikimedia Community User Group Botswana which is the most effective : https://www.facebook.com/ActivatingBotswana instagram : Wikimedia Botswana: https://www.instagram.com/wikimediabw/ Twitter: Wikimedia Activating Botswana User Group : https://twitter.com/WABCUsergroup

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

Upload Documents and Files

Here is an additional field to type in URLs.

Every project we did had its own project page and the community had the main project page where we document links to every project page and dashboards.

Wikipedia Community User Group Botswana Project Page : https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Botswana

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Strongly agree
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Strongly agree
D. Develop content from underrepresented perspectives	Strongly agree
E. Encourage the retention of editors	Strongly agree
F. Encourage the retention of organizers	Agree
G. Increased participants' feelings of belonging and connection to the movement.	Agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

We have visited 2 different radios and Botswana television to talk about our community and this also helped us to bring participants on board. We have had a panel discussion where we were addressing the issue of bridging the gender gap in the internet space.This was our effort to bring on board one of the underrepresented groups which is women. We have had projects specifically for creating content about women as a way of increasing the representation of women.

CHALLENGES Difficulties in proving the notability of our subjects when writing Wikipedia articles Costly Internet service and poor internet connection.

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

Our learning priorities were centered around creating content in Gender gap, Age (regency) , Geography, Language, Cultural background, ethnicity, religion and racial. We have learnt that we did not have much content created in our local language setswana. We tried to balance our learning priorities between gender gap, geography, language and culture. So far we have managed to cover creating content about women as a way of closing the gender gap, this was done through the wikiquote challenge and the Art & Feminism challenge. With this project we have learnt there are many notable Batswana women who don't have articles in wikipedia both in English and Setswana

We have had a wikidata challenge where we were populating villages in Botswana covering geography and with this project we have learnt that many Botswana village articles are stubs and they need to be improved.

We have hosted 3 setswana challenge projects with the aim of creating content in our local language, setswana. This project has taught us that a lot still needs to be done when it comes to creating content in setswana and closing the language gap. There are so many articles in English wikipedia that need to be translated to setswana.

9. Did anything unexpected or surprising happen when implementing your activities?

n/a

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Our new priorities is to increase our community outreach coverage through media, social media and school club projects. We are hoping that if we can increase our presence in social media we will be able to impact other people who want to join us and be part of us. We want to start teaching our followers on facebook about our community and how they can contribute. Our presence in the media will reach different parts of the country, helping us to bridge the distance gap between us and members of the community. The school club project will help us to have a base in every school that we approach. This will help in retaining editors and organizers in different schools.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

Great moments or Fascinating moments would be to meet different kinds of people from different backgrounds creating a community for them and giving them a sense of belonging whilst contributing knowledge that will be accessible to everyone and having the narrate their stories through Wikipedia especially in our native language. Tough challenges we experience is mostly around when we run online trainings which a re not accommodative for everyone as internet data in Botswana is expensive as well as having editor having devices that they can easily research well and edit articles on Wikipedia.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

For training materials visit our youtube channel:

https://www.youtube.com/channel/UC-LJ1ULYJISxHxJ_0WWRK_w

Here are some recording video trainings we share with our community: https://drive.google.com/file/d/1OKgPlnnbPay1ShDxL5-bF4R-SI6xFsaF/view https://drive.google.com/file/d/15lLhJg7QH6hVvzj5_tUWuBTT_t7_XX9g/view?usp=share_link https://drive.google.com/file/d/1y8siDhNP7D-lvbc4494zjM2ja_0luWuY/view?usp=share_link

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics
Open Metrics	Target	Results	Comments	Methodology
'	N/A	72	We have recruit 72 participants who participated in all our events	The dashboard: https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
'	N/A	25	The challenge we have is that most of our editors are students and most of our participants once they move out of the city after school completion they stop editing due to lack of resources and distance barrier.	The Dashboard: https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
'	N/A	4	We have lost 1 organizer to greener pastures and her job schedule does not allow her to continue volunteering in the community	The dashboard: https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
'	N/A	137	The community ran the wikiquote campaign through Wiki Loves Women and Art & Feminism and managed to create 137 new articles and 182 edited articles	Dashboard: https://outreachdashboard.wmflabs.org/courses/Art_and_Feminism_Botswana_2022/Art_and_Feminism_Botswana_2022?enroll=
'	N/A	N/A	N/A	N/A

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	72	We have recruit 72 participants who participated in all our events	https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
Number of organizers that continue to participate/retained after activities	N/A	N/A	4	We have lost 1 organizer to greener pastures and her job schedule does not allow her to continue volunteering in the community	https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A	384	In collaboration with Africa Knowledge Initiative and Africa Environment WikiFocus events we have managed our contributions as stated We have managed to sustain our relationship with the University of Botswana Computer Science Department who are always welcoming us into their Labs to host the in-person events We have also collaborated with Africa Knowledge Initiative to host community outreach in Francistown and the WikiCommons challenge. We have also partnered with Africa Environment WikiFocus who sponsored our climate change project	1. https://outreachdashboard.wmflabs.org/courses/Wikimedia_BW/AKI_Africa_Youth_Day_Celebration_BW_2022 2. https://outreachdashboard.wmflabs.org/courses/Wikimediabw/Botswana_Climate_Change_article_creation,_improvement_and_translation/home
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	Discuss one on one trainings session and physical meet ups ways of retaining contributors	No tool
Diversity of participants brought in by grantees	N/A	N/A	60	This shows the Number of female editors who attended all our events	We use registration forms to mark attendance for our sessions and determine gender attendance.
Number of people reached through social media publications	N/A	N/A	41919	Minimum number of engagement reached through Facebook Ads on posts and the lowest 7415 while the highest engagement post was seen by 34504 people and we have had 22 shares on posts.	Facebook Data Insights stats
Number of activities developed	N/A	N/A	N/A	We have done numerous events where we do formal and informal physical events as well as group online training and one on one trainings by request of volunteers or open office hours. Therefore we have 871 articles created 1710 thousands improved articles and we have 859 uploads in commons at the moment, This is the overall performance of the community in this quarter from Wikipedia English, Wikipedia Setswana, Wikiquote, Wikidata and Wiki commons during competitions and outside competition periods but this is an overall overview of stats for ever since we kickstarted carrying out activities through the APG.	The dashboard:https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
Number of volunteer hours	N/A	N/A	N/A	We do not have any defined hours of volunteer as long as you are available when needed	N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	Number of participants	60	72
Number of editors	Number of editors that continue to participate/retained after activities	40	46	We have managed to reach the target of participants through in-person trainings that we hosted through out this quarter. Despite having challenges of the venue due to limited resources forcing us to have 1 in-person training session per project which reduces the chances for us to do outreach to other parts of of the city to reach more people. Due to limited resources we have been stuck to a single University as the host of our activities which gives students from other Universities a perception that maybe this project if for that particular University despite our efforts to advertise through our social media pages.	https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana/home
Number of organizers	Number of new organisers	5	4	We have lost 1 organizer to greener pastures and her job schedule does not allow her to continue volunteering in the community	This was determined during events planning and during events where some participants volunteered to assist organising an event and help other participants during the session

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikiquote	Number of articles and number of articles created - 100	100	319	The community ran the wikiquote campaign through Wiki Loves Women and Art & Feminism and managed to create 137 new articles and 182 edited articles	1. https://outreachdashboard.wmflabs.org/courses/Wikimedia_BW/Wiki_Loves_Women_SheSaid_2022 2. https://outreachdashboard.wmflabs.org/courses/Art_and_Feminism_Botswana_2022/Art_and_Feminism_Botswana_2022?enroll=
N/A	N/A	N/A	445	Wikipedia - We targeted 100 improved and new articles about Botswana hence we ended up having 445 improved and created articles in Wikipedia about Botswana	Dashboard; https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana
N/A	N/A	N/A	859	WikiCommons, Add images related to culture, notable people and settlements, target was 400 images we supposed the number by 459 images. See links: https://commons.wikimedia.org/wiki/Category:AKI_Botswana https://commons.wikimedia.org/w/index.php?search=Images+from+Wiki+Loves+Africa+2023+in+Botswana&title=Special:MediaSearch&go=Go&type=image https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana/home	Dashboard and Montage
N/A	N/A	N/A	336	Wikidata training was to equip editors with new skills and to keep the community active.	https://outreachdashboard.wmflabs.org/courses/Wikimediabw/WikiGap_Botswana_2023 https://outreachdashboard.wmflabs.org/courses/Wikidata_BW_2022/Wikidata_BW_2022
N/A	N/A	N/A	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

Yes

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

n/a

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

Upload Documents and Files

Here is an additional field to type in URLs.

We carried out a Earth Hub Capacity needs survey as the community of Botswana: https://insights.kaianalytics.com/r/50007145_63ef68723dd523.05956272

We have a a dashboard reflecting our impact since 22/23 here; https://outreachdashboard.wmflabs.org/courses/Activating_Botswana_2022/Activating_Botswana

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management	This capacity has grown but it should be further developed
B. Conflict management or transformation	This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This capacity has grown but it should be further developed
D. Partnership building	This capacity has grown but it should be further developed
E. Strategic planning	This capacity has grown but it should be further developed
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This capacity has grown but it should be further developed
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This capacity is low, and we should prioritise developing it
K. Communications, marketing, and social media	This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This capacity has grown but it should be further developed
N. Accessing and using data	This capacity has grown but it should be further developed
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This capacity has grown but it should be further developed
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members in community/ies of practice* (structured and continuous learning and sharing spaces), Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources online from sources WITHIN the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of awareness of capacity building needs, Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

As a small team we are realised that we need more capacity so that we can effectively work and be able to grow and be creative as a team and effectively run trainings and be able to create training materials as well as grow social media engagement without getting being to broad or general and not being able to give attention to key factors to help build a base in our community.

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Neither agree nor disagree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Neither agree nor disagree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Disagree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Volunteers from our communities, Institutional support from the Wikimedia Foundation

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff capacity to respond to partners interested in working with us, Limited funding period, Lack of knowledge or capacities to reach out to strategic partners

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

n/a

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

Receiving varying forms of relevant support such as provision of funds, mentorship, collaboration, communicating about work done and flexibility in funding period helps bring a sense of belonging in the free knowledge movement.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

23. If you would like to, please share why it has changed in this way.

n/a

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

N/A

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

Feminist and gender-equity movement - Wiki Loves Women and Wiki Gap Climate Justice : Wiki Loves Africa and Africa Environment WikiFocus.

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Yes

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

We shared them via our facebook page and WhatsApp group and physical meet up after each program.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this occasionally (less than once a month)

29. How does your organization currently share mutual learning with other grantees?

As a new emerging and growing community we sometimes do one on one discussions with established reps from established communities such as Wikimedia Uganda and Nigeria. In some cases we discuss with Wikimedia Rwanda since we relate much with them as an emerging community to learn from their experience as well. There we document our activities and processes and experience on our community project page below which is visible to anyone. https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Botswana

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

236322.03

31. Local currency type

BWP

32. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.

Report funds received and spent, if template not used.

https://docs.google.com/spreadsheets/d/15YJONpMQnsM-j8iZi1a7TkSvWC2fR2S1rpVHwbGad9U/edit?usp=sharing

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

n/a

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

N/A

34b. What are you planning to do with the underspent funds?

N/A

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.