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Grants:Programs/Wikimedia Alliances Fund/Wikimedia Aruba Roadmap: - how to set up lasting collaboration between GLAMs in Aruba and the Wikimedia movement

< Grants:Programs‎ | Wikimedia Alliances Fund
statusNot funded
Wikimedia Aruba Roadmap: - how to set up lasting collaboration between GLAMs in Aruba and the Wikimedia movement
To develop the roadmap, for Wikimedia-partnerships on Aruba will provide indications and pitfalls for lasting collaboration between GLAM organizations and individuals in Aruba and the Wikimedia movement. Also, it aims to increase understanding of and support for Wikimedia projects among key stakeholders. Ultimately our aim is to extend the accessibility and reusability of Aruban cultural heritage, collections and knowledge. The Wikimedia platforms have the greatest potential for this.
start date2023-10-01
end date2024-03-31
budget (local currency)17708 AWG
budget (USD)9737 USD
grant typeMission-aligned organization
organization typeNon profit organisation
funding regionLAC
decision fiscal year2022-23
funding program roundRound 2
applicant(s)• SMFA
organization (if applicable)• Stichting Monumentenfonds Aruba

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Applicant information edit

A. Organization type

Mission-aligned organization

B. Organization name

Stichting Monumentenfonds Aruba

E. Do you have an account on a Wikimedia project?

Yes

E1. Please provide the main Wikimedia Username (required) and Usernames of people related to this proposal.

SMFA

G. Have you received grants from the Wikimedia Foundation before?

Did not apply previously

H. Have you received grants from any non-wiki organization before?

Yes
H1. Which organization(s) did you receive grants from?
Prins Bernard Culture Fund Caribbean (Aruba) PBCC

Unoca (Aruba) Vfonds (Netherlands)

H2. Please state the size of these grants from the following options.
Other
H3. What type of organization (s) did you receive grants from?
Other
H4. What percentage of your program budget do other funders contribute to?
Between 30 and 75%

1. Do you have a fiscal sponsor?

No

1a. Fiscal organization name.

N/A

2. Are you legally registered?

Yes

3. What type of organization are you?

Non profit organisation

4. What is your organization or group's mission and how does it align with the Wikimedia movement?

Our motto is ‘preserving the past for the future’ and one of the ways in which we do this is by protecting monuments and raising awareness about their value with both Aruban people and internationally. This aligns with the Wikimedia Movement because an important part of this is adding to and sharing the knowledge about these monuments and making it accessible to everyone everywhere.

5. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

https://www.monumentenfondsaruba.com/

https://www.facebook.com/stichtingmonumentenfondsaruba/ Instagram: @monumentsfundaruba

Grant proposal edit

6. Please state the title of your proposal.

Wikimedia Aruba Roadmap: - how to set up lasting collaboration between GLAMs in Aruba and the Wikimedia movement

9. Where will this proposal be implemented?

Aruba

10. Indicate if it is a local, international, or regional proposal and if it involves several countries?

Local

10a. If you have answered international, please write the country names and any other information that is useful for understanding your proposal.

10b. Are there any specific sub-regions or areas where your proposal will be implemented?

The proposal and potential follow-up proposal for a lasting Wikimedia-GLAM collaboration on Aruba are intended to serve as a model that can be adapted and deployed on other small island states or (former Dutch) Caribbean nations.

11. What is the challenge or problem you are addressing and why is this important?

It is important for the Aruban people and the global community of interested public, researchers and education organizations to have lasting access to the unique Aruban heritage which Wikimedia-platforms provide. Therefore, for several years already, the Monument Fund Aruba, the Biblioteca Nacional of Aruba, National Archive of Aruba and the Union di Organisacionnan Cultural Arubano (UNOCA), together with Wikimedia Nederland, have been cooperating to promote and support the Wikimedia-projects on Aruba. They would now like to move forward, and work towards a sustainable, self-supporting and productive programme of Wiki-work on Aruba. But what is the best way forward, how to avoid obstacles and pitfalls, and how to make use of opportunities?

Therefore we want to propose the development of a roadmap for Wikimedia-partnerships on Aruba. We think that what we learn on Aruba, will also be relevant to other (island) nations in the Caribbean. The challenges this project intends to address are the following:

  • Limited accessibility and reusability of Aruban cultural heritage to the Aruban people on the island, but also the people within the Aruban diaspora, due to lack of funding and expertise on digital preservation and online dissemination.
  • Sofar, it is unclear how we can develop a sustainable and productive Wikimedia content partnership on Aruba.
  • Aruban cultural heritage organizations have made great efforts and taken steps in making their collections and knowledge available online, and have expressed the wish to expand this availability through the Wikimedia projects. However, due to lack of available time and resources, next steps to fundamentally and structurally implement working with Wikimedia projects into the work processes have not been taken.
  • The survival of Papiamento as a living 21st century language depends on preserving it and implementing it into online sources used by the Aruban people. The Papiamento Wikipedia is the most important online source for preserving the language and giving people access to information in their own language. However, there are a lot of important topics with regard to local cultural heritage that have not been covered. Also, the editor base of the Papiamento Wikipedia is too small for it to be sustainable.

Addressing these challenges would help to address the lack of diversity in the Wikimedia community and help to close the content gap with regard to information about the former Dutch Caribbean and Aruba specifically. Wikimedia content in Papiamento is expanded to be socially relevant, in particular for groups that face(d) discrimination, exclusion or oppression.

12. What is the main objective of your proposal? Please state why you think partnering with Wikimedia Movement helps to achieve this objective?

To develop the roadmap, for Wikimedia-partnerships on Aruba will provide indications and pitfalls for lasting collaboration between GLAM organizations and individuals in Aruba and the Wikimedia movement. Also, it aims to increase understanding of and support for Wikimedia projects among key stakeholders.

Ultimately our aim is to extend the accessibility and reusability of Aruban cultural heritage, collections and knowledge. The Wikimedia platforms have the greatest potential for this.

13. Describe your main strategies to achieve this objective?

The strategy for this proposal is to conduct a road mapping exercise to test the feasibility of a long lasting Wikimedia collaboration to reach these objectives and indicate the steps that need to be taken to make that happen.

We want this road mapping exercise not only to be an abstract feasibility study but also to contribute concretely to the understanding of and participation in the Wikimedia projects on Aruba. For example, instead of merely interviewing potential partners about willingness to participate in Wiki-work, we will invite them to introductory workshops and thus already contribute to awareness and understanding of the Wikimedia projects. Step by step the process would look like this:

1. assessing state of play:
  • What is going on Wikimedia-wise on Aruba, what has already been done with/by existing partners?
  • What are their learning experiences?
  • What are the challenges?
  • What are their wishes/hopes? How do they see the road ahead?
2. determining if there is potential for expanding the programme:
  • organize (two) introductory and training sessions for potential new partners and/or interested individuals, focussing on:

i. Wikimedia as a tool for GLAM partners, also including copyright and licensing issues ii. Adding content, as an individual editor or as an institution

  • track and follow up participants and assess with them what is needed for success & retention
3. creating the road map:
  • combining the outcomes of step 1 and 2, determine if there really is potential for a sustainable and productive Wikimedia partnership on Aruba

i. lessons learned, bottlenecks ii. where is the potential - what is low hanging fruit? iii. what are the dead-end streets & pitfalls to be avoided?

  • determining the practical steps towards sustainable and productive Wiki Cooperation on Aruba over a two year period

i. What are the next logical steps to work towards successful and sustainable Wikimedia partnerships on Aruba ii. What resources are required?

This road map would be the basis for a more substantial Alliances Fund application. The current application would request funds for:

  • staff

i. a person (in Aruba!) to coordinate the work, organize events, do interviews and surveys etc. Rough assessment: 90 working hours. ii. reimbursement for a trainer or trainers to set up, give and do the follow-up for two workshops (30 working hours)

  • events costs - venue, catering, materials
  • Communication costs outside regular networks of the involved parties

14. Are you running any in-person events or activities?

Yes
https://docs.google.com/spreadsheets/d/1aToITNIKHQ4Sw6IGGmBFGOM2Yj3F4Q_gDcgCVm5x6D8/edit?usp=share_link

15. Please state if your proposal aims to work to bridge any of the identified content knowledge gaps?

Geography, Language, Socioeconomic Status, Cultural background, ethnicity, religion, racial

16. Please state if your proposal includes any of these areas or thematic focus.

Education, Culture, heritage or GLAM , Diversity

17. Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.

Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language, Socioeconomic status

18. Please tell us more about your target participants.

  • Aruban GLAM organizations, both existing partners and new organizations that have not worked with Wikimedia-platforms before.
  • Aruban Education organizations; students and teachers interested in working with Wikimedia
  • Individuals interested in working with Wikimedia

To participate, these groups of participants need to make themselves available to take part in the introductory and training sessions and be available for assessment afterwards. As a strategy to retain participants we would collect contact details, inform organizations about the intention to set up a sustainable and productive Wiki-collaboration, include them in existing GLAM-networks of Wikimedia Nederland to facilitate knowledge sharing (maillists and online meet-ups) and provide them with regular updates on the project.

19. Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?

Yes

19a. If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

-Wikimedia Nederland (WMNL)-

Since 2013 Monumentsfund has been in close contact with WMNL, receiving support from them in organizing Wikimedia projects like Wiki Loves Monuments. We have also participated in projects organized by WMNL on the Dutch Caribbean Islands like Wiki Goes Caribbean.

  • Papiamento & Dutch Wikipedia language community-

We will consult the current Papiamento WP language community to ask for their ideas about improving the editor base, inform them about the activities that are being undertaken in light of this project and ask them if they would be willing to support new editors and participants on-Wiki or help out as trainers or support training sessions.

  • Wikimedians of the Caribbean User Group-

We will reach out to the Wikimedians of the Caribbean User Group to inform them about the activities we are undertaking and ask them about possibilities for collaboration.

19b. If no, please tell us the reasons why it has not been possible to make these connections.

N/A

20. Will you be working with other external non-Wikimedian partners to implement this proposal?

Yes

20a. If yes, please describe these partnerships.

To implement this proposal we will be working together with:
  • The Nationaal Archief of Aruba (Aruba National Archive)
  • Biblioteca Nacional Aruba (National Library)
  • Union di Organisacionnan Cultural Arubano (UNOCA)

Stichting Monumentfonds Aruba | Aruba Monumentsfund Foundation is a non-governmental organization responsible for restoring, renting and maintaining monuments of Aruba. We currently own 13 protected monuments. In addition, the foundation organizes various activities each year with the aim of raising awareness and education. For example, we hold lectures at schools and other organizations, we have been working with students and interns from Hogeschool Rotterdam and SUS Ateliers in the Netherlands on various projects for years. Since 2013, we have been organizing Wiki Loves Monuments Aruba, with the goal of documenting our monuments. We also organize activities that bring the community into contact with monuments and also try to document the stories of monuments through projects such as 'Guest of the Month', where we meet with people who have a lot of knowledge about the history of Aruba and monuments to discuss a particular monument or area. These conversations are recorded to document this information for future generations. Being a small organization, cooperation with other cultural partners is very important for us to achieve our goals. We work as a foundation for most of our projects with different cultural partners and are currently also a partner in the project of Coleccion Aruba (digital collection) of the Biblioteca Nacional Aruba and Archivo Nacional together with UNOCA. Coleccion Aruba is a digital portal providing single point of access to Aruban documentary, audiovisual and cultural heritage. Together with the National Archive, The National Library and UNOCA we will also work on this project. The National Archive of Aruba (ANA) is the department charged with preserving, caring for and protecting the government archives that have historical value for Aruba and make them available to those who need to conduct research or seek information as well as for future generations who want to know more about the history of our country. The National Library of Aruba ( Biblioteca Nacional Aruba, BNA) is the main library of Aruba. 

It holds more than 100,000 volumes. BNA serves as both the national and the public library of Aruba. After Aruba gained its status aparte in 1986 the Aruba Public Library (Papiamento: Biblioteca Publico Aruba) officially became the National Library of Aruba.

BNA has a public library branch in San Nicolas, and a separate building, Arubiana-Caribiana, housing the national and special collections, located in Oranjestad, near the main branch. The library is engaged in a programme of digitizing and actively sharing its heritage collections and has been cooperating with Wikimedia Nederland since 2018. The National Library also has close contact and collaboration with Wikimedia Nederland since 2018. BNA helps WMNL promote their work and the Wikimedia projects to the Caribbean community, connects WMNL to relevant parties and informs Wikimedia Nederland about local developments. WMNL helps BNA with capacity building and content donations. The Union di Organisacionnan Cultural Arubano (UNOCA) is a foundation that aims to stimulate cultural development in Aruba. UNOCA is responsible for the management of the culture fund of Aruba. It is also considered as a cultural-educational service center that helps to ease the work and costs associated with cultural-educational projects and tasks.

20a. If yes, indicate sharing of resources from these partners (in kind support, grants, donations, payments).

The organizations mentioned will support the project by providing in-kind support w.r.t. the selection procedure for the project coordinator, advising the project coordinator, promoting the project through the in-house communication channels and network and - depending on the final form of the training sessions or workshops and available capacity- use of spaces or infrastructure.

21. Please tell us how your organization is structured.

Our foundation consists of a board, a director and a staff of six employees.

The foundation has a board. The board consists of five to seven members. Currently it consists of five. A board member retires after a maximum of three years. They are immediately eligible for reappointment, but only for one period not exceeding three years. All additional functions of board members are known.

Board Chairman - Robert Maduro Vice chairman - Jouel Croes Treasurer – Stella Harms-Frantzeskakis Acting Treasurer – Josef Croes Secretary – Carlos Profet All powers of the board members are included in the statutes of the foundation. Annual accounts are drawn up within three months after the end of a financial year, including an overview of the prospects for the current financial year. The board is obliged to have the annual accounts audited by a chartered accountant appointed by the board. Each year before the end of the financial year, the board also reviews a budget proposal for the new financial year. All annual reports can be downloaded from our website: www.monumentenfondsaruba.com

Director The Foundation has a director who is charged with the implementation of decisions of the board. Director: Anne Witsenburg

This project will be carried out by an external project coordinator with experience in similar projects and will be supervised by Mircla Nava, who is the PR and education officer of Aruba Monumentsfund Foundation.

see also: https://www.monumentenfondsaruba.com/organogram/

22. Do you have the team that is needed to implement this proposal?

A part-time project coordinator (contracter) will be hired to do the day-to-day running of the project. They will be supervised by a project team consisting of representatives of the partner organizations, with WMNL taking an advisory role.

The project coordinator will be able to access the expertise and networks of the partner organizations, who have longstanding experience concerning activities aimed at enhancing and preserving the language and culture of Aruba, including digital heritage.

For logistical and office support, they can fall back on the facilities of the Aruba Monument Fund. WMNL will provide expertise concerning the Wikimedia Movement, partnership development and event organizing, as well as basic materials to support events. WMNL will also provide connections to other affiliates and the wider Wikimedia-movement.

The partner organizations mentioned (Biblioteca National Aruba, Aruba Nationaal Archief and Union di Organisacionnan Cultural Arubano will support the project by providing in-kind support w.r.t. the selection procedure for the project coordinator, advising the project coordinator, promoting the project through the in-house communication channels and network (which includes educational organizations like the University of Aruba) and - depending on the final form of the training sessions or workshops and available capacity- use of spaces or infrastructure.

23. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  

Yes

Learning, Sharing, and Evaluation edit

24. What do you hope to learn from this proposal?

There are a several things we would like to learn from this experience:

Is there interest from Aruban GLAM en Education organizations to work with Wikimedia? What are the main challenges that currently prevent Aruban GLAM and Education organizations from working with Wikimedia? What are the next steps to set up a lasting and productive Wikimedia-collaboration?

  • Is there interest from individuals to edit Papiamento Wikipedia?
  • If yes, how can we best fuel this interest and get people involved in Papiamento Wikipedia?
  • What are the challenges individuals face that prevent them from editing Papiamento Wikipedia?
  • How can we engage groups and organizations that have not been engaged so far?
  • Can learning experiences on Aruba also be applied to other (Dutch) Caribbean islands?

Core Metrics edit

25. Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics Description Target
Number of participants All participants (individuals or employees of organizations) participating in one of the sessions or in the assessment. 40
Number of editors Not applicable
Number of organizers 14
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
N/A Not applicable N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

25a. If for some reason your proposal will not measure these core metrics please provide an explanation. (optional)

Because the project is a road map and feasibility study, it focuses on gathering information about the willingness and ability of organizations and participants to engage with Wikimedia projects. Even though there will be some training sessions held, the focus of this project is not contributing new content to Wikimedia projects (this will be the focus of an intended follow up project if feasible). Therefore, new content contributions and new editors are not applicable to this project.

26. What other information will you be collecting to learn about the impact of your work? (optional)

We will be conducting interviews with the organizations and people that are taking part in the workshops to assess potential for Wikimedia partnerships, what is needed for them to succeed at contributing to Wikimedia projects on a lasting basis and indicate low hanging fruits, pitfalls and dead end streets for lasting collaboration. We will also evaluate the effectiveness of the workshops for participants by asking some questions about their overall expectations of the sessions and if they were met and whether or not the sessions helped to provide a more clear understanding of the (im)possibilities of working with wikimedia platforms. This information will be collected and summarized into a report that is part of the road map.

27. What tools would you use to measure each metric selected?

We are using the experience of Wikimedia Nederland in collecting metrics and will create a similar dashboard to measure metrics. WMNL has developed its own dashboard to measure metrics. It uses hashtagtools and event tools, and also GLAM tools such as petscan, glamourus and baglama. Impact is tracked for each individual activity.

Data concerning participants are registered in accordance with the EU General Data Protection Regulation.

28. How do you hope to share these results so that others can learn from them?

Make a short presentation of the experience, Share results on social media, Share results with our communities, Participate in one on one peer sharing session with other grantees, I would like to receive support from the Foundation to discover how I can share my learning

Financial Proposal edit

29. What is the amount you are requesting from WMF? Please provide this amount in your local currency.

17708 AWG

30. What is this amount in US Currency (to the best of your knowledge)?

9737 USD

31. & 32. Please provide a budget for the amount of funding requested.

Budget (in Aruban Florin/AWG):

Costs (in AWG) staff hours: Project coordinator (ca. 90 hours x 105 AWG.) 9450 Venue costs (catering, training materials, rent) 2546 Communication costs (outside network partner organizations) 560 Expenses trainers (fee or travel & stay) 3250 Bank fees 320,73 Unforeseen expenditure (10%) 1580,60 Project coordinator is contracted to set up sessions, reach out to possible participants and organizations and find trainers and supervisors. Afterwards, the coordinator assesses findings with participants and creates the road map in collaboration with partner organizations. Venue costs = hosting two sessions, incl. materials and catering. Communications costs is for expenses to reach out beyond existing partner networks (e.g. promoted sm posts or radio commercials). Expenses trainers = fee for trainers to preparing the sessions, or travel & stay costs for a Wikimedia volunteer trainer should one not be available in Aruba.

33. What do you do to make sure there is a good management of funds?

The funds will be managed by our administrative department.

We have our yearly audit done by an external certified accountant. We have a yearly financial report and budget report.

34. How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?

We will copy the Friendly Space Policy in use by WMNL . This Friendly Space Policy (FSP) ensures that anyone can feel socially and physically safe when participating in activities, or using WMNL channels and platforms.

Every participant is explicitly asked to agree to the FSP upon registration, and there is a FSP contact person at every activity. Incidents are reported to these contacts, but they also proactively address participants about their behavior. The WMNL FSP complies with the UCoC, so it includes examples of desirable behavior and provides for more gradations in sanctions. Also, it ensures confidentiality in reporting, with due regard for the privacy of all those involved and makes explicit roles and responsibilities in implementation.

35. Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final message edit

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

36. We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback edit

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