Grants:PEG/Wiki-ID/Wikipedia:Nusantara 2015

Basic information

Project details

Official project name

Wikipedia: Nusantara 2016

Project start date (include month, day, and year)

1 May 2016

Project completion date (include month, day, and year)

30 April 2017

Please describe the project in 1–2 sentences

Wikipedia: Nusantara 2016 is a one-year long outreach program that focuses on the recruitment of volunteers to the community of Wikipedia bahasa Indonesia, and on the improvement of existing volunteers' capability to contribute to the community through a series of workshop and training. Wikipedia: Nusantara 2016 is a continuation of Wikipedia: Rintis that was successfully held in 2014-2015.

Financial details

Currency requested

Rupiah

Amount requested in currency requested

Equivalent amount in US$ on the date of this submission

List the exchange rate used to calculate the amount listed in US$

Grantee details

Wiki-ID

Formation	23 June 2013
Type	Community
Purpose	Development and dissemination of free knowledge resources through collaborative, non-competitive approach
Location	WikiCamp Condet, Batu Ampar 3 St. Condet, East Jakarta
Membership	Open for all — Wikipedians and non-Wikipedians
Number of volunteers	52
Situs web	id:Wikipedia:Wiki-ID/en

Are you an organization, an individual, or an individual submitting on behalf of a group?

Group

Group information

Name of group:

Wiki-ID

Purpose of group:

Development and dissemination of free knowledge resources through collaborative, non-competitive approach

Link to information about your group:

id:Wikipedia:Wiki-ID/en

Contact information

1st Project Lead

Project lead name:

Andita Ratih

Project lead username or email:

Andita Ratih

Project lead title (position within group), if any:

Executive Director

2nd Project Lead

Project lead name:

Andy Lesmana

Project lead username or email:

Andy Lesmana

Project lead title (position within group), if any:

Deputy Executive Director

3rd Project Lead

Project lead name:

Andika Rahman Hakim

Project lead username or email:

Hiro Hamada 1

Project lead title (position within group), if any:

Technical Director

4th Project Lead

Project lead name:

Adhitya Rangga Putra

Project lead username or email:

Adhitya Rangga Putra

Project lead title (position within group), if any:

External Relations Officer

Goals and measures of success

Project goal

The goal of this project is to recruit new users and develop offline community of Wikipedia bahasa Indonesia. The community will also promote Wikipedia and its sister projects, and increase awareness on Wikipedia's volunteerism philosophy.

Measures of success

Expected Direct Impact

• Total participant: 300
• Active Wikipedian Engaged: at least 5 per event for edit-a-thon
• New Wikipedian: 100

Project scope and activities

Format

Our activities can be categorized into three categories:

Ngewiki Berjamaah – Wiki-a-thon

We called this kind of event Wiki-Jam (short for “Ngewiki-Berjamaah”). In these events, we choose a featured article from English Wikipedia, then translate it together. Each participant will be given a task to translate one or several subsections of the article until the article completed. By doing this, we introduce and impose the concept of collaboration in Wikipedia, and teach new members how to write for Wikipedia in the most informal, enjoyable, yet effective way.

There are 3 sessions on the event: (1) introduction to Wikipedia - 1 hour, (2) how to write in Wikipedia - 1 hour, (3) edit a thon (1,5 hour). The maximum number of participant is 50.

WikiStorming – Sharing and Discussion

We called this kind of event “WikiStorming”. In these events, participants are encourage to make 2 minutes presentation about one topic (for example, how to increase collaboration in Wikipedia), after which the community will discuss the idea and execute it together.

List of events

No.	Month	Event	Description	Expected Participant	Active Wikipedian Engaged	New Wikipedian Trained (target)	Location
1.	May 29th, 2016	WBI Anniversary May 2016	Celebration anniversary of Wikipedia Bahasa Indonesia and developing human resources	10	10	0	Cafe Daramina, Margonda, Depok
2.	June 12th, 2016	WikiJamaah June 2016	Overnight event for Wikipedia edit-a-thon	15	7	8	Cafe Daramina, Margonda, Depok
3.	July 24th, 2016	WikiBuah July 2016	Wikipedia event for creating articles about fruits in Indonesia	20	7	13	Local Library
4.	August 7th, 2016	WikiStorming August 2016	Internal event for developing human resources of Wikipedia Bahasa Indonesia	10	10	0	Cafe Daramina, Margonda, Depok
5.	September 4th, 2016	WikiOlahraga September 2016	Wikipedia event for creating articles about sports in Indonesia	20	7	13	Local Library
6.	October 2nd, 2016	WikiBatik October 2016	Wikipedia event for creating articles about Batik textile of Indonesia	20	7	13	Local Library
7.	November 6th, 2016	WikiFauna November 2016	Wikipedia event for creating articles about animals in Indonesia	20	7	13	Local Library
8.	December 4th, 2016	WikiStorming December 2016	Internal event for developing human resources of Wikipedia Bahasa Indonesia	10	10	0	Cafe Daramina, Margonda, Depok
9.	January 8st, 2017	WikiKsatria January 2017	Wikipedia event for creating articles about national defense of Indonesia	20	7	13	Local Library
10.	February 14th, 2017	WikiPETA February 2017	Wikipedia event for creating articles about Museum Pembela Tanah Air Bogor	20	7	13	Museum Pembela Tanah Air Bogor
11.	March 13th, 2017	WikiPendidikan March 2017	Wikipedia event for creating articles about school in Indonesia	20	7	13	Local Library
12.	April 24th, 2017	WikiKartini April 2017	Wikipedia event for creating articles about influential women of Indonesia and review project in one period	25	17	8	Local Library

Budget and resources

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

Number	Category	Item description	Unit	Number of units	Cost per unit	IDR Total	USD Total	Notes
1.	Food and beverages	Lunch for all events	Pcs	330	60,000	19,800,000	1,415	330 pcs Meal, including snack and beverages (210 pcs + 120 pcs for stock (10 pcs per event) in case the number of participant that come to the event is more than that has been targeted.
2.	Food and beverages	After-event dinner for Wikipedians/committee	Pcs	120	75,000	9,000,000	643	The volunteers usually works until evening. Dinner should be provided.
3.	Tools	Tools for the event	-	-	-	-	-	Including roll-banner, banner, posters, certificate, and other tools.
4.	Communication	Phone bill to call participants, two calls (registration confirmation and reminder) per participant per event	Pcs	12	400,000	4,800,000	345
5.	Venue	Rent for venue	Pcs	12	470,000	5,640,000	405
6.	Staff	Non-member staffs to support the community, one accounting staff and one operational staff. Part time. Both work mostly on weekend.	Hour	720	30,000	21,600,000	1,543

Total cost of project

Total amount requested from the WMF Grants Program

Additional sources of revenue that may fund part of this project, and amounts funded

Non-financial requirements

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance

Certificate from Wikimedia Foundation for all committee members (roughly 30 members), signed by Executive Director Sue Gardner.

Resources

• List of team members (names or usernames):

18 Wikipedians, consisting of 7 users and 11 Indonesian Wikipedia admins (out of 24) with years of experience and engagement in the community:

• Ricky Setiawan — Community Leaders
• Andita Ratih — Project Manager

• Onwiki evidence of community support (such as a project about this discussion):

See id:Wikipedia:Wiki-ID/en. Several of our meetups are also covered in Wikimedia Indonesia website: http://wikimedia.or.id

• Endorsements from community members or movement groups:

Endorsement and strategic support from Wikimedia Indonesia

• Special skills or qualifications this potential grantee or project lead brings to this project:

Ricky Setiawan (project lead) has a background in business marketing. Past achievements and and honors including:

1. IBM ASEAN System Storage Top Gun Award 2013
2. International 1st Winner of P&G ASEAN Business Challenge 2011
3. National 1st Winner of Management Competition 2012
4. National 1st Winner of Indonesia Marketing Competition 2011
5. Member of the Board of Trustees at Wikimedia Indonesia

See his professional profile on LinkedIn

• Evidence of past success in executing similar projects:
  • We have held 12 events and meetups since the inception of our community in June 2013, including an all night edit-a-thon. All funded by our own individual funds so the number of participant is limited. We need additional fund to create a bigger impact. In the last two events, we successfully trained 47 people in total.
  • We have successfully completed Wikipedia:Rintis

Some of event documentations:

• 
  Wikipedia bahasa Indonesia 10th anniversary
• 
  Wikipedia edit-a-thon, the first in Indonesia, July 2013
• 
  Wiki-ID at Social Media Festival 2013
• 
  Meet up with Wikimedia Indonesia, 2 November 2013
• 
  Wiki-ID and Carolynne Schloeder, 16 November 2013
• 
  Meet up 19 January 2014
• 
  Meet up 21 January 2014 at National Museum

See full documentations here. Report on each event available in Indonesian.

• Additional resources

A headquarter located in East Jakarta, equiped with fast and reliable internet connection. Close to public transportation and toll road. Is rent-free (owned by 2nd project lead) and has a kitchen and two bedrooms, enabling all-night edit-a-thon.

Impact

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy

How will this project support the key organizational objectives of

• increasing reach (more people will access or contribute to Wikipedia or our other projects),
• participation (more people actually contributing),
• quality (more content, more useful content, or higher-quality content),
• credibility (more trust in our projects),
• organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
• or financial sustainability (how it will help you achieve more in the long run)?

This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.

This project ensure the continuity of Wiki-ID community and our effort to promote Wikipedia. The community itself will support Wikimedia key objectives by:

1. Increasing reach and quality: Our main activity are to give a tutorial on how to write Wikipedia. We have proven concept of training (we call it "ngewiki berjamaah"). Our biggest tutorial session was attended by 50 people.
2. Increasing participation: our community is not only foster online contribution, but also offline contribution. Our member is growing fast from 2 people in June to 17 people that contribute to the effort of promoting Wikipedia. We also have community partners that have committed to help our effort to spread free knowledge.
3. Credibility: We introduce what is Wikipedia, what is its philosophy, and—more importantly—how it works, so the trainee and our partners will understand Wikipedia's procedure and policy to control the quality of its content, which in turn will increase Wikipedia credibility.
4. Organizational maturity and effectiveness: We support (and be supported by) Wikimedia Indonesia and its effort to promote Wikipedia. We have different approach (we focus more on non-competitive approaches e.g. meetups, collaboration events, etc) but our key goals are essentially the same so the growth of our community will benefits Wikimedia Indonesia.

Benefits

If the project will benefit a specific online community, please tell us.

This will benefit Wikipedia bahasa Indonesia by increasing the number of active contributors through series of workshops.

Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?

This projects will grow our community, that in turn will help Wikimedia Indonesia to achieve its goal.

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.

We have developed a structured method that can be easily replicated by the others. We will keep improve the method through this project, document it, and will share it for other organization to use.

Please list other benefits to the movement here.

In the future, our community will also support other Wikipedias (like jv, bms, and su) and other Wikimedia's project.

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

• Create a request for an extension of the approved project completion date.
• Create a request for changes to the approved project budget.