Grants:PEG/WM RS/Wiki Loves Monuments in Serbia - 2013/Report

Report accepted

This report for a Project and Event grant approved in FY 2013-14 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM RS/Wiki Loves Monuments in Serbia - 2013.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?: Answer YES or NO.; YES

Is your project completed?: Answer YES or NO.; YES

Did you use any of the grant funds?: Answer YES or NO.; YES

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

Update of lists of cultural monuments in Serbia, including the entry of new monuments, their address and geo-coordinates
Publication of the official list of monuments which are covered by competition
Information update on web site wlm.rs
Writing announcements for media concerning the beginning of the competition
Contacting the Photo Association of Serbia in order to ask their members to join the jury
Regular update of Facebook and Twitter profiles for WLM Serbia
Organizing photo tour and uploade-a thon
Supervision of photographs which were uploaded for the competition and correction of IDs where necessary
Preparing photos for the jury and rating
Evaluation of photos with the help of the Jury tool
Collaboration with Cultural Center Nea Pangea about promoting competition and organizing the prize-giving event
Designing of promo material
Organizing Prize giving event, announcement of the winners and exhibition opening in Belgrade
The organization of a traveling exhibition in Smederevo
Writing announcement for media about competition results, appearance in radio and TV shows
Writing Grant reports

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

PLACEHOLDER TEXT

What did not go well?

In September, when most of the photos were made, the weather conditions were often bad. Low temperatures and frequent rain have affected the number of participants and the organizing of edit-a-thon.

Also, there were two technical problems. One of them was problem with the internet in Belgrade and parts of Serbia, which made impossible to some participants to submit their photos. Second one concerned the computer where photos from edit-a-thon were stored. Before submitting photos, the participants have been working and preparing them for upload. Due to technical problems, hundreds of photos were permanently deleted before their upload to Wikimedia Commons, which affected the final result.

What would you do differently if you planned a similar project?

Organization of the WLM in Serbia in the following years should focus on strengthening the partnership cooperation with GLAM institutions, strengthening organizational capacity and promoting competition.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM RS/Wiki Loves Monuments in Serbia - 2013 to review the goals and metrics listed in the approved submission.

Project goal

Provide the project goal here.: WLM 2013 is a sequel to the last years successful WLM competition organized in Serbia. The main goal of this competition is gathering and posting as many quality photographs of the cultural monuments under a free license as possible. Second goal of this project is quality improvement of the Wikimedia projects through usage of the gathered photographs. This project should as well stimulate writing of the new articles about the monuments of which the photographs are gathered.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.: Both of the planned objectives were achieved. During the month of September, 2829 new photos were collected. All photos were placed on Wikimedia Commons under the Creative Commons License, which is a direct indicator that the competition resulted in increasing of free photos and enrichment of Wikimedia Commons. For some of the monuments we got the first photos. Thanks to them, articles on Wikipedia were written. In addition, competition affected writing and editing articles on cultural monuments, during and after the contest.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

number of participants (>100 participants)

At the end of September, a total of 99 participants took part in WLM 2013.

number of images collected (3000+ files)

Over 3300 images were collected (including photos from the photo marathon), 2829 of them were placed on Wikimedia Commons.

Inclusion in the media (20+ mentions)

About 30 media have reported on competition in Serbia. Interest in writing about WLM 2013 has been shown by both national and smaller local media. Besides traditional media and web portals, reports were mentioned in radio and television shows.)
If you were to plan a similar project, would you measure it differently? If yes, please explain how.: We believe that these measures of success are decent, and we’re planning to use them in the future.
Provide an overall assessment of how your project went according to these measures.: Considering the results of the competition, we can say that objectives were achieved and that the project was successfully implemented. The first measure of success (number of participants) was achieved 99%. Although the number of sent photos at a glance shows that the measure of success was achieved 94%, we have to take into account the collected photos that due to technical reasons failed to be sent on Wikimedia Commons. Counting these photos, we came to the conclusion that the second measure of success was reached by 110%. In the third measure of success, media attention and coverage, the effect is about 150% of the planned result.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure
Increase participation
Improve quality
Increase reach
Encourage innovation

The results of the project have showed that the quantity of photos of monuments from Serbia on Wikimedia Commons was increased. Usage of these photos in Wikimedia projects, mostly in Wikipedia, improved the quality of the articles. Attracting new participants in the competition has increased the potential of usage of Wikimedia Commons as a place to set up a free and relevant photos as well as free repository available for everyone to use. Thanks to good media coverage, Wikimedia commons, both the project and the organization and its projects, once more got a large space to promote their mission and objectives.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: YES

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.: These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.; Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Prizes	I, II and III prizes	1 Package	3 technical gadgets or 3 vouchers	n/a	401,18	658,41	EUR
2	20 T-shirts	20 T-shirts	20 T-shirts	20 T-shirts	5.76	115.32	175.57	EUR
3	Event(s)	press conferences, prize-giving event and mini-exhibition				262.49	702.30	EUR
4	Organizator					351.57	250 fee + tax and benefits 63% =407,5	EUR
5	Printing materials					183.11	270.00	EUR
6	Other	-	-	-	-	60	100.00	EUR

Total project budget (from your approved grant submission): €2,313.78

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source): €2,313.78

Total amount spent on this project (this total should be the total calculated from the table above): 1,373.67

Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source): €1,373.67

Are there additional sources of revenue that funded any part of this project? List them here.: No

The funds remaining from this grant in the amount of 940.11 EUR were deducted from another grant payment for Grants:APG/Proposals/2013-2014_round1/Wikimedia_Serbia.

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

€940,11

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We will return unspent funds or it can be reallocated to next FDC transfer to WMRS 2014 Annual plan budget.