Grants:PEG/WM PH/Open Web Day/Reallocation/Report

Report accepted

This report for a Project and Event grant approved in FY 2012-13 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM PH/Open Web Day/Reallocation.

• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you complete the activities described in your approved request for reallocation?

YES

Did you use any of these reallocated funds?

YES

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

The details of each of activity can be found at the Open Web Day project page in meta.

In summary here is the list of seminars or workshops conducted throughout the Philippines for the grant reallocation:

Venue	Date	Attendees	Duration	Notes
STI College, Novaliches, Quezon City	16-Mar-13	approx. 100	4 hours	Campus tour: As part of the G-FOSS event and partnered with STI College – Novaliches, CPU, EQELA and Drupal
De La Salle University, Malate, Manila	17-Jul-13	approx. 100	1.5 hours	Campus tour
Angeles University Foundation, Angeles City	19-Oct-13	20+	8 hours	Wikipedia seminar and workshop/edit-a-thon. Partnered with AUF, DILA, Creative Commons and the Kapampangan Wikipedia community.
University of Nueva Caceres, Naga City	23-Nov-13	30+	8 hours	Wikipedia edit-a-thon. Partnered with BRLC, UNC and the Bikol Wikipedia community.

Mozilla Philippines was not able to join any of the above events. Nevertheless, they were acknowledged and mentioned in the talks as the main proponent of the Open Web Day.

Evaluation results

Evaluation cross tabulation of UNC and AUF events.

According to the filled out evaluation form from University of Nueva Caceres and Angeles University Foundation events:

1. 82.4% said that their expectations for the whole event were completely met.
2. 88.2% said that their expectations for the sessions were completely met.
3. 94.1% said that the duration of the session was just right.
4. 97.1% said that the duration of the lecture was just right.
5. 88.2% said that the duration of the workshop was just right.
6. 91.2% said that the duration of the discussion was just right.
7. All were satisfied and very satisfied with the knowledge that they gained.
8. All were satisfied and very satisfied with the skills that they acquired.
9. All were satisfied and very satisfied with the subject matter (content).
10. All were satisfied and very satisfied with the schedule of activities.
11. All were satisfied and very satisfied with the training rooms, snacks, and audio-visual aids.
12. All were satisfied and very satisfied with the general organization of the event.

Goals and impact

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM PH/Open Web Day/Reallocation to review the goals and metrics listed in the approved submission.

Please describe how you achieved the goals outlined in your request for reallocation. Include your performance against any measures of success listed in your request for reallocation here.

The goals of this project are:

1. to expand public awareness of Wikimedia projects;
2. to encourage people to edit Wikimedia projects; and
3. to improve the quality of the articles through an edit-a-thon.

We achieved all the goals as stated above because we were able to conduct campus tours and edit-a-thon that expanded the public awareness Wikimedia, encouraged people to participate Wikimedia projects and improved the quality of its contents. One proof of encouragement is the eagerness of jazz musician Johnny Alegre, WMPH member and participant at Open Web Day in AUF, to use photos in Wikimedia Commons for his next album. Public awareness of Wikimedia expanded to many people including WMPH members, students and professionals such as librarians and faculty members.

We also considered the Open Web Days made through the reallocation of the grant as a success because more than 20 participants attended all of these events. We were not able to conduct an edit-a-thon and workshop in an Internet café but instead, we used facilities of two universities for those workshops. Articles were improved because of these two workshops.

The edit-a-thon at the University of Nueva Caceres was the most successful Open Web Day event the WMPH ever had. First of all, this was a follow-up workshop for the Bikol Wikipedians. The workshop was conducted as an edit-a-thon with a twist because it became an on-the-spot editing contest. The technical hurdles that were encountered from previous events were solved. Since the Project Lead is a bureaucrat, there was no need to request for the lifting of the IP cap for creation of accounts. Instead, the Project Lead created accounts in behalf of the participants. The event was also fully sponsored by an anonymous donor and did not use any of the reallocation funds.

Briefly describe how your activities contributed to WMF's mission and strategic goals (stabilize infrastructure, increase participation, improve quality, increase reach, encourage innovation).

Stabilize infrastructure

Aside from technology investments and internal capacity to support the movement, this strategic goal also intends to expand public awareness and support for the Wikimedia movement. With more than 250 students and professionals who attended the campus tour and workshops, public awareness of the movement’s mission, vision, values and practices definitely increased. During the presentations, it was emphasized that Wikimedia is a non-profit organization that aims to distribute free knowledge to the world.

Increase participation

The two workshops, which proceeded from the reallocation of the grant, were participated in by the more than 50 attendees. The participants came from diverse underrepresented groups such as older age group, professionals (including librarians and a musician), and women.

Improve quality

The edit-a-thon portion of the workshops conducted in Angeles City and Naga City significantly improved the Kampapangan Wikipedia and Bikol Wikipedia, respectively. It was emphasized in the workshops that the participants should focus on specific topics that they are interested in.

Increase reach

The WMPH were able to reach out to the Kapampangan Wikipedia community for the first time. Aside from promoting the online version of Wikipedia, offline Wikipedia DVD was given to the community with the statement that the offline Wikipedia can be shared/recopied and distributed further. This helped increased reach to those who have no Internet access.

Encourage innovation

Initially, this project was partnered with Mozilla Philippines and eventually branched out to other like-minded organizations such as Computer Professionals’ Union and Creative Commons Philippines. These organizations foster innovation, open source, and free knowledge. There were exchanges of ideas between WMPH and these organizations that helped increase free access to information that drives Wikimedia projects.

Reporting and documentation of expenditures

This section describes the use of reallocated funds

Documentation

Did you send documentation of all expenses paid with reallocated grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".

Yes

Expenses

Please list all expenses in a table here, with descriptions and dates. Review the guidelines here.

These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.

Category	Budgeted Total (PHP)	Budgeted Total (USD)	Actual Expense (PHP)	Actual Expense (USD)	Variance (PHP)	Variance (USD)	Explanation
Venue rental	7,200.00	168.78	7,000.00	164.09	-200.00	-4.69	This expense was originally called “computer rental” and was changed because the actual workshop was not done in an Internet café. The whole venue was rented from Angeles University Foundation.
Meals for participants	3,600.00	84.39	6,000.00	140.65	2,400.00	56.26	This expense was spent only at the AUF Open Web Day and was over the budget. But the total cost could have been PHP 10,000 if not for the donation of Ms. Josie Henson who paid PHP 4,000 for the lunch.
Transportation allowance for volunteers / speakers	2,000.00	46.88	1,593.00	37.34	-407.00	-9.54	The allowance was used only on the De La Salle lecture and the AUF Open Web Day. Since the volunteers of AUF Open Web Day are all from Metro Manila, a personal vehicle was used to transport them from Manila to Angeles City. This expense includes fuel, parking and toll fees. Although, some of the toll fees and parking fees were paid by a volunteer as a donation.
Meal allowance for volunteers / speakers	2,400.00	56.26	100.00	2.34	-2,300.00	-53.91	The allowance was used only for the breakfast of two volunteers during the AUF Open Web Day event. In other the other events, meals of volunteers are either included in the meals for participants or provided by partners.
Promotional materials	1,393.00	32.65	1,900.00	44.54	507.00	11.88	This expense was used for t-shirt printing. Since the t-shirts from WMF were all given away up to the event in DLSU last July 17, 2013, the Project Lead decided to print Wikipedia shirts for the prizes in AUF and UNC.
Total	16,593.00	388.96	16,593.00	388.96	0.00	0.00	The expenses could have totaled to PHP 29,516.00 but were reduced due to donations from generous people. Ms. Josie Henson donated PHP 4,000 for the meals of AUF participants. During the AUF event, a volunteer paid for the toll fees going back from Manila and parking fee at AUF totaling to PHP 283.00. An anonymous person donated a total of PHP 8,640.00 for the UNC Open Web Day. The anonymous donation covers the cost for meals, accommodation and transportation of volunteers; promotional materials and meals of participants. WMPH did not spent anything for STI College - Novaliches campus tour and the UNC Open Web Day.

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Notes

Total budget (from your approved reallocation request)

USD 388.96

Total amount requested from WMF (from your approved reallocation request, this total will be the same as the total budget if the WMF reallocation is your only funding source)

USD 388.96

Total amount spent on these activities so far (this total should be the total calculated from the table above)

USD 388.96

Total amount of WMF grant funds spent on these activities so far (this total will be the same as the total amount spent if the WMF reallocation is your only funding source)

USD 388.96

Are there additional sources of revenue that funded any part of these activities? List them here.

No. Although, there are donations from WMPH members and anonymous persons but it is not revenue for WMPH.

Remaining funds

Are there any reallocated funds still remaining?

NO

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your approved activities.)

USD 0.00

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

Not applicable