Grants:PEG/WM PH/General operations 2013/Reallocation 2/Report

Report accepted
This report for a Project and Event grant approved in FY 2013-2014 has been reviewed and accepted by the Wikimedia Foundation.
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Project status edit

Did you comply with the requirements specified by WMF in the grant agreement?
Is your project completed?

Activities and lessons learned edit

Activities edit

The amount budgeted was for a 1.0 HP window-type AC unit, however it failed to factor that the facility is 28 m². When BTU rate was computed it was found that a 1.5 HP AC is already recommended to cool the room considering it may be filled by as much as 10 people during a meeting. The facility's AC slot could only fit a 1.0 HP AC. It was then decided to install a 1.5 HP split-type AC to avoid masonry work.

Other inapplicable sections removed

Lessons learned edit

What worked well?
We are not faced with time constraints anymore to hold a meeting and discuss as long as we can matters that need resolution, unlike before in the conference room we rent, where we have to wrap up by 5 PM. In fact, last October 4, 2014 the Board actually held a meeting for up to 10 PM.
What didn't work?
What would you do differently if you planned a similar project?

Reporting and documentation of expenditures edit

This section describes the grant's use of funds

Documentation edit

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".

Expenses edit

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Air conditioning unit with installation 1 24,599 PHP Actual cost of air conditioning unit is PHP 21,995, standard installation inclusive of 10 ft copper tubing is PHP 7,500 (Please refer to quotation sent). A discounted rate was given since it was purchase directly from a distributor, discounted package is only PHP 24,599.
2 Additional copper tubing ft 7 350 2,450 PHP Length of copper tubing needed to be installed is 17 ft. Additional 7 ft had to be paid.
Total project budget (from your approved grant submission)
PHP 23,000
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
PHP 27,049
Total amount spent on this project
PHP 23,000
Total amount of Project and Event grant funds spent on this project
PHP 23,000
Are there additional sources that funded any part of this project? List them here.
PHP 4,049 was sourced from Grants:PEG/WM_PH/Annual program plan 2014

Remaining funds edit

Are there any grant funds remaining?
Answer YES or NO.
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
(PHP 4,049)
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
We are instead requesting to deduct/charge PHP 4,049 from our Grants:PEG/WM_PH/Annual program plan 2014 grant.