Grants:PEG/WM PH/Cultural Heritage Mapping project 2014/Report/Interim


Interim report accepted
This interim report for a Project and Event Grant has been reviewed and accepted by the Wikimedia Foundation.


Compliance and completionEdit

Are you complying with the requirements specified by WMF in the grant agreement?
YES
Do you expect this project to be completed by the date specified in the approved grant submission?
YES
Did you use any of the grant funds?
YES
Was this interim report requested by WMF?
YES

Activities and lessons learnedEdit

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

ActivitiesEdit

The Organizing Committee did a series of preparatory meetings and activities leading to the workshop. Below is the timeline and resource plan prepared by the team.
Project Timeline
Task Duration Start Date End Date Responsibility Percent Complete
Preparatory Activity: Creation of website (www.philippineheritagemap.org) and other collaboration tools 75 Days 2/15/2014 4/30/2014 Implementing Project Managers 100%
Initial screening of volunteer applications 2 Days 3/22/2014 3/23/2014 WMPH/Implementing Project Managers 100%
Preparatory Activity: Volunteer Confirmation 20 Days 3/23/2014 4/11/2014 WMPH/Implementing Project Managers 100%
Resource planning 1 Day 3/23/2014 WMPH/Implementing Project Managers 100%
Preparatory Activities: Manila Workshop 14 days 4/18/2014 5/1/2014 WMPH/Implementing Project Managers 100%
Manila Workshop 3 Days 5/2/2014 5/4/2014 WMPH/Implementing Project Managers 100%
Volunteer Certification Period 31 Days 5/5/2014 6/2/2014 Volunteers/WMPH/Implementing Project Managers 100%
Post-workshop certification, volunteer grants & deployment 5 Days 6/2/2014 6/6/2014 WMPH/Implementing Project Managers 75%
Volunteer field work, monitoring and follow-throughs for Manila Workshop Volunteers 355 days 5/5/2014 4/25/2015 Volunteers/WMPH/Implementing Project Managers/Subject Matter Experts and Curators 15%
Content Review & Curating 355 days 5/5/2014 4/25/2015 Subject Matter Experts and Curators 15%
First Progress Report (Grant Interim Report) 1 day 6/17/2014 WMPH/Implementing Project Managers 100%
Second Progress Report 1 day 9/2/2014 WMPH/Implementing Project Managers 0%
Third Progress Report 1 day 12/2/2014 WMPH/Implementing Project Managers 0%
Fourth Progress Report 1 day 3/2/2015 WMPH/Implementing Project Managers 0%
Grant Year-End Project Report, Recommendations & Project Closure 1 day 4/25/2015 WMPH/Implementing Project Managers 0%

ScheduleEdit

Activities Week ending
Dec 21 Dec 28 Jan 04 Jan 11 Jan 18 Jan 25 Feb 01 Feb 08 Feb 15 Feb 22 Mar 01 Mar 08 Mar 15
Initial volunteer registration
Project proposal presentation to the Board
Grant proposal submission and deliberation
Volunteer Registration
Project team calibration meeting
Project presentation to WMPH members
Project logo design
Project endorsement from NCCA and NHCP
Mar 22 Mar 29 Apr 05 Apr 12 Apr 19 Apr 26 May 03 May 10 May 17 May 24 May 31 Jun 07 Jun 14
*Project logo design
*Project endorsement from NCCA and NHCP
*Volunteer registration
Training module preparation and production
Screening of volunteers
Announcement of shortlisted volunteers
Confirmation of volunteer availability for the conference
Conference presentations
Production of IDs, shirts
Venue reservation
Transportation arrangements/flight bookings
Conference workshop
Deployment Trial period


Resource PlanEdit

Activities
Project Lead GLAM Project Coordinator Assistant Project Coordinator Curators & Experts Website Designer WMPH Editors WMPH-GLAM Board Members Conference Volunteers
Project Logo Design
Project Endorsement by NHCP/NCCA
PhilippineHeritageMap.org website development
Wikipedia Project Portal
Conference courseware
Operations Guide
Funds Disbursement/Reimbursment Guide
Conference preparations
Volunteer Registration, Screening & Confirmation
Announcement of confirmed volunteers
Confirmation of volunteer availability for the workshop
Production of IDs, T-shirts and other branding/marketing collaterals
Transportation arrangements/flight bookings
Venue reservation
3-Day Workshop
Post-workshop trial period
Volunteer certification and deployment
Editorial assistance for volunteers
Quarterly Progress Reports
Project Terminal Report

ParticipantsEdit

Volunteer selectionEdit

Application for the program was opened on December 28, 2013, and was closed by March 21, 2014. There were 92 applications that were received by the closing date.

There were 2 levels of screening done during March 22 to 23rd, 2014. The 1st screening was done by Joel Aldor, and the results of the 1st screening were endorsed to Eugene Villar, Roel Balingit and Manuel Noche for 2nd screening.

Criteria for selectionEdit

  1. Amount of time they can devote for the project per week/per month
  2. Amount of motivation and commitment to do such volunteer work
  3. Literary style and content
  4. Willingness to write/edit content for Wikipedia, and upload content on Wikimedia Commons

Fifty-six (56) volunteers eventually made it to the selected list of participants for the 3-day workshop, while twenty-one (21) people were put on the waitlist. Fifteen (15) other applications did not pass the 1st screening. As of March 24, 2014, confirmation letters have been sent to all applicants of the results of their application via e-mail.

Three (3) people from the waitlist were eventually transferred to the selected list on March 31, 2014, while another three (3) were transferred on April 9, 2014.

Selected volunteersEdit

The list of selected volunteers for the 3-day workshop are the following:

Volunteer Location Attending conference Wikimedia username
Abarquez, Raymund Nigell Cabrera Cebu   Yes barquee
Aguilar, Karl Jonathan Rizal   Yes urbanroamer
Aguilar, Rex Dasig Metro Manila   Yes Dasig.studio
Algarme, Claire Metro Manila   Yes ClaireMRA
(Original: firsttimetravel;
alternate: ClaireAlgarme)
Andres, Kjerrimyr Rodrigo Metro Manila   Yes Ryomaandres
Anunciacion, Julian Inah Gamboa Pampanga   No
Ararao, Johhan Joseph C. Metro Manila   Yes johhan.ararao
Arrojado, Sarah Bianca D. Laguna   No
Bielza, Xeth Karlo Metro Manila   Yes xethxethxeth
Bongcac, Mary Julienne Joy B. Bohol   Yes Juliennary
Buñag, Ronald Ocampo Metro Manila   Yes Ronaldbunag,
Ronald Ocampo Bunag
Cabañero, Alyssa Marie T. Metro Manila   No
Cabilan, Trixie Dawn Laguna   Yes trixiedawnie
Carpio, Jan Jacob B. Bulacan   Yes JJ Carpio
Cruz, Melodina Metro Manila   Yes KisekiLacroix
Dalangin, Fr. Patrick Zamboanga del Norte   No
Dalawangbayan, Hanna S. Rizal   Yes Hannachiever07
Del Rosario, Ma. Katrina Batangas   No
Dela Vega, Robby Villano Bulacan   Yes Robby dela vega
Diaz, Jannica Rose Metro Manila   Yes JannicaDiaz
Dionisio, Veronica Metro Manila   Yes veronicadionisio
Emboscado, Rolan Fernandez Davao del Sur   Yes Olan214
Encinas, Joel M. Metro Manila   Yes jewel457
Fabregas, Joanner Fiedacan Laguna   Yes Joannerfabregas
(Original: Joanner 26)
Franco, Jan Ashley Metro Manila   Yes jashfranco
Guillen, Ianne Kleina M. Metro Manila   Yes iannekleina
Hernandez, Nicanora Teresa Bulacan   Yes Nicanorateresa
Ibanez, Napoleon Jr. M. Metro Manila   Yes archnapibanez
Ignacio, Michael Tinte Metro Manila   Yes MIKELAAGAN
Jamilla, Ericzon Batangas   Yes Eric Jam
Jubac, Basilio De Castro Bohol   No
Lagaña, Kenneth Vargas Metro Manila   Yes Mrbratpacker
Libor, Rolly Serrano Agusan del Sur   Yes liborrolly
Lozada, Rina Anna M. Bulacan   Yes rinalozada
Malaga, Juanito M. Metro Manila   No
Manas, Derrick Gerardo C. Batangas   No
Mañez, Charles Boris Metro Manila   Yes Charles Boris Manez
Marquez, Angelyn Padilla Metro Manila   Yes apmarquez07
Mataya, Zernan Metro Manila   Yes zernan2014
Maturan, Dennis Raymond P. Metro Manila   Yes Dennisraymondm
Montes, Cristina Afable Metro Manila   Yes Cristina Montes
Moskito, Carlo Joseph Laguna   Yes Carlojoseph14
Napa, Sandoval Metro Manila   Yes mistersandiman
Ngo, Joy Merryl Daranciang Metro Manila   Yes joymdngo
Nunag, Lucky Sam Cagayan   No
Olaguer, Jose Dominic C. Bulacan   Yes Kamensaikosweed
Onanad, Judel M. Mindoro Oriental   No
Paranas, Raani Rizal   Yes Nissip
Pasa, Artemio Jr. P. Camarines Sur   Yes Jun pasa
Perez, Angelica F. Metro Manila   Yes aikafperez
Quimpo, Fra-and Timothy Misamis Oriental   Yes diverquim
Quintos, Fr. Victor Emmanuel Cagayan   Yes victoremmanuelquintos
Reynales, Jun Metro Manila   Yes junreynales
Roca, Thomas Benjamin Banaria Nueva Vizcaya   Yes Toby Roca
Smith, Rose Joy Metro Manila   No
Sy, Stephen George Metro Manila   Yes sygnl
Tibayan, Ramil Metro Manila   Yes Ramiltibayan
Tomarong, Jeffy John Quitoriano Misamis Oriental   Yes Iamjepoi
Verzon, Franz Miko G. Metro Manila   Yes Fmgverzon
Villalongja, Wilson S. Negros Oriental   No
Vitales, Timothy James Bulacan   Yes Ngiping kidlat
Yayen, John Christian Palawan   No

Three selected volunteer participants, victoremmanuelquintos, diverquim and Ryomaandres were not able to attend to the workshop, due to personal reasons. Total number of volunteer attendees is 49, with one participant (Antonio Ganal) who was not included in the shortlist eventually given scholarship for the workshop.

ConferenceEdit

With some slight changes in the original schedule proposed on the grant project, the 3-day workshop was implemented smoothly and successfully, without any major issues or untoward incidents. Below was the programme followed for the 3-day workshop.

Day 0
1:00 – 10:00 Ingress of volunteer participants & Wikimedia PH Staff/Registration
Day 1
7:00 – 8:00 Breakfast/Registration
8:00 – 8:05 Philippine National Anthem
8:05 – 8:20 Welcome Remarks by Atty. Lucille Karen Malilong-Isberto (Head, NCCA National Committee on Monuments and Sites)
8:20 – 8:35 Keynote Speech by Archt. Augusto Villalon
8:35 – 8:45 Statement of Purpose/Introduction to Wikimedia Philippines
8:45 – 9:15 Introduction to Wikipedia
9:15 – 10:00 Editing and creating Wikipedia articles
10:00 – 10:30 Morning break
10:30 – 11:00 Editing and creating Wikipedia articles (cont.)
11:00 – 11:30 Proper citations on Wikipedia
11:30 – 12:00 Q&A Session
12:00 – 1:00 Lunch
1:00 – 1:45 Introduction to Wikimedia Commons and media uploading
1:45 – 2:30 Mapping using the Philippine Heritage Map website
2:30 – 3:00 Q&A Session
3:00 – 4:30 Breakout Session 1
4:30 – 5:00 Afternoon break
5:00 – 6:30 Fundamentals of Built Heritage in the Philippines
6:30 – 7:00 Q&A Session
7:00 – 8:00 Dinner
Day 2
7:00 – 8:00 Breakfast
8:00 – 8:30 Review of Day 1 and Icebreaker
8:30 – 9:45 Fundamentals of Built Heritage in the Philippines
9:45 – 10:15 Q&A Session
10:15 – 11:00 Techniques in Heritage Documentation Photography
11:00 – 11:30 Q&A Session
11:30 – 12:00 Preparations for Afternoon WikiExpedition Activity
12:00 – 1:00 Lunch
1:00 – 7:00 WikiExpedition Activity (14 groups spread across 14 districts in the City of Manila)
7:00 – 9:00 Dinner
8:00 – 9:00 Volunteer Empowerment & Sharing
Day 3
7:00 – 8:00 Breakfast
8:00 – 8:15 Review of Day 2
8:15 – 11:30 Presentation of Groups and Critique
11:30 – 12:00 Free time/Check-out
12:00 – 1:00 Lunch
1:00 – 2:15 Next Steps: Post-workshop Trial Period and Certification
2:15 – 3:00 Announcement of Winners & Awarding of Certificates
3:00 – 3:15 Closing Remarks by Eugene Villar, WMPH President
3:15 – 5:00 Egress of volunteer participants and Wikimedia PH Staff

The Chairman of the National Historical Commission of the Philippines, Dr. Maria Serena Diokno, was unable to attend the 1st day of the conference due to a prior official business trip. The Organizing Committee, however, was able to invite the head of the NCCA National Committee for Monuments and Sites, Atty. Lucille Karen Malilong-Isberto, to deliver the Welcome Remarks.

Archt. Augusto Villalon provided the Keynote Speech on the 1st day, inspiring the volunteers to trailblaze on the advocacy for heritage conservation, of which he pioneered in the country. During the 2nd day, heritage practitioners Christian Aguilar and Martin Imperial Tinio, Jr., also provided talks about opportunities on specialization in cultural heritage.

Archt. Manolo Noche did a very educational/entertaining two-part lecture primer on identifying built heritage, as well as providing pieces of advice on how to go around towns and cities and properly documenting heritage sites.

It was noted by the Board of Judges during the Presentation and Critique on the 3rd day, and in particular by Archt. Augusto Villaon, that the volunteers were able to map and document heritage sites that are beyond religious in nature, and the selection of heritage sites presented by the volunteer were very varied and interesting. This shows the effectiveness of the training and lectures, and how the heritage volunteers were able to become more comfortable in taking interest and documenting everyday heritage, and not just "churches, churches, churches...", as Archt. Villalon noted on his keynote speech.

Highlights: WinnersEdit

During Day 2 of the workshop, volunteers were divided into sixteen (16) groups, each deployed into one of the sixteen (16) districts of the City of Manila to select a particular heritage site for documentation on Wikipedia, Wikimedia Commons and the Philippine Heritage Map website. The groups spent the rest of the day until early next morning preparing for the presentation and critique with the Board of Judges on the 3rd day.

The winners of the Wikiexpedition: Manila were the following:

Wikiexpedition: Manila
Team Members Article Prize
1st Place: Malate Team Michael Ignacio, Claire Algarme, Jun Reynales Rizal Memorial Stadium Three (3) National Bookstore Gift Certificates worth Php 1000 each
2nd Place: Pandacan Team Jannica Diaz, Olan Emboscado, Jacob Carpio Places of interest in Pandacan Three (3) Smart Duffle Bags
3rd Place: Ermita Team Raani Paranas, Robby dela Vega, Tony Ganal Gaiety Theater, Manila Three (3) Smart Water Bottles

There were also other special prizes awarded throughout the 3-day workshop

Special Prizes
Name Prize Category Contribution Prize Item
Raymund Nigell Abarquez (barquee) Best Photo on Wikimedia Commons Simon de Anda Monument One (1) Smart Pocket WiFi
Carlo Joseph Moskito (Carlojoseph14) Best Wikipedia Article (during the Breakout Sessions) St. Peter of Alcantara Parish Church, Pakil, Laguna One (1) Smart Pocket WiFi
Jan Ashley Franco (jashfranco) Most Number of Social Media Posts on Twitter/Facebook using the hashtag #WMPHHeritage Total of 522 posts One (1) National Bookstore Gift Certificate worth Php 1000

In addition, all volunteers received loot bags containing the following:

One (1) course book for the Philippine Cultural Heritage Mapping Project
One (1) 4-volume DVD collection of Audio-Visual Textbook on Philippine Architecture, provided by NCCA
One (1) Moleskine notebook (courtesy of Smart)
One (1) Smart-branded ball pen
Assorted Wikimedia Philippines merchandise

GalleryEdit

Certification PeriodEdit

Post-workshop certification period was set from May 5 to June 3. Volunteers who completed the 3-day workshop were required to do the following in order to pass the certification period:

At least three (3) new dedicated heritage site articles, or update three (3) stubs
At least ten (10) images per article, all uploaded on Wikimedia Commons (a total of 30 images minimum)
At least six (6) markers on the Philippine Heritage Map website, three (3) markers of which are for heritage sites with dedicated Wikipedia articles and another three (3) markers for heritage sites that have no dedicated Wikipedia article.
Duly-accomplished expense report, submitted to the Treasurer, with supporting documents and receipts

CriteriaEdit

The criteria used to certify the volunteers were as follows:

1. Quality of Wikipedia Articles 40%
2. Quality of photos uploaded 20%
3. Proper mapping on the Philippine Heritage Map Website 20%
4. Expense reporting 20%
Total 100%
Passing rate: 75%

The following are the volunteers that have partially or completely submitted the Wikipedia-related requirements.

Volunteer Wikimedia username New or improved articles
Aguilar, Karl Jonathan urbanroamer
Algarme, Claire ClaireMRA
(Original: firsttimetravel;
alternate: ClaireAlgarme)
Bongcac, Mary Julienne Joy B. Juliennary
Buñag, Ronald Ocampo Ronaldbunag,
Ronald Ocampo Bunag
Carpio, Jan Jacob B. JJ Carpio
Cruz, Melodina KisekiLacroix
Dalawangbayan, Hanna S. Hannachiever07
Diaz, Jannica Rose JannicaDiaz
Fabregas, Joanner Fiedacan Joannerfabregas
(Original: Joanner 26)
Guillen, Ianne Kleina M. iannekleina
Ignacio, Michael Tinte MIKELAAGAN
Jamilla, Ericzon Eric Jam
Lagaña, Kenneth Vargas Mrbratpacker
Mañez, Charles Boris Charles Boris Manez
Mataya, Zernan zernan2014
Moskito, Carlo Joseph Carlojoseph14
Ngo, Joy Merryl Daranciang joymdngo
Paranas, Raani Nissip
Pasa, Artemio Jr. P. Jun pasa
Reynales, Jun junreynales
Tibayan, Ramil Ramiltibayan
Tomarong, Jeffy John Quitoriano Iamjepoi
Verzon, Franz Miko G. Fmgverzon
Vitales, Timothy James Ngiping kidlat

List of Certified VolunteersEdit

On June 18th, the list of volunteer participants who have passed the post-workshop certification period was published on the Wikipedia Philippines Cultural Heritage Mapping Volunteers Facebook Group. Out of the 49 volunteers who joined the workshop, 19 passed the certification. Passing rate is 39%.

The names are as follows:

Volunteer Location Wikimedia username Final Grade
Aguilar, Karl Jonathan Rizal urbanroamer 86%
Algarme, Claire Metro Manila ClaireMRA
(Original: firsttimetravel;
alternate: ClaireAlgarme)
95%
Bongcac, Mary Julienne Joy B. Bohol Juliennary 80%
Buñag, Ronald Ocampo Metro Manila Ronaldbunag,
Ronald Ocampo Bunag
76%
Carpio, Jan Jacob B. Bulacan JJ Carpio 89%
Cruz, Melodina Metro Manila KisekiLacroix 77%
Dalawangbayan, Hanna S. Rizal Hannachiever07 80%
Diaz, Jannica Rose Metro Manila JannicaDiaz 83%
Fabregas, Joanner Fiedacan Laguna Joannerfabregas
(Original: Joanner 26)
81%
Guillen, Ianne Kleina M. Metro Manila iannekleina 75%
Ignacio, Michael Tinte Metro Manila MIKELAAGAN 83%
Jamilla, Ericzon Batangas Eric Jam 78%
Mañez, Charles Boris Metro Manila Charles Boris Manez 81%
Mataya, Zernan Metro Manila zernan2014 89%
Paranas, Raani Rizal Nissip 76%
Pasa, Artemio Jr. P. Camarines Sur Jun pasa 84%
Tibayan, Ramil Metro Manila Ramiltibayan 77%
Tomarong, Jeffy John Quitoriano Misamis Oriental Iamjepoi 84%
Vitales, Timothy James Bulacan Ngiping kidlat 94%

Lessons learnedEdit

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
  1. The biggest contributor to the success of the project was its proper and careful preparation and coordination, with the help of volunteers from the Molave Theater Group of the Polytechnic University of the Philippines. The 3-day conference went very well, with no untoward incidents or major issues for the volunteers.
  2. The National Historical Commission of the Philippines has explicitly expressed its support for the project, and the Organizing Committee is continuing to work closely with them to provide further expertise, resources and assistance for the volunteers as they continue their documentation activities throughout the project year.
  3. Smart Communications, the largest telecommunications company in the Philippines, sponsored the internet connection during the conference. They also have expressed further interest in supporting future activities related to the project.
  4. A significant number of volunteer participants have shown great potential, through their articles/photos/mappers created during the certification period, to greatly contribute to the Cultural Heritage Mapping Project throughout the project year.
What did not go well, or is not going well?
  1. Three participants backed-out at the last minute, due to personal reasons. This despite another round of registration was done.
  2. Based on the feedback/answers of the volunteers from the Post-Workshop Evaluation, a good number of volunteers are still encountering difficulties following instructions on creating Wikipedia articles and uploading images on Wikimedia Commons. This despite being provided with the training, course ware and online resources.
  3. Internet connectivity became an issue for a number of participants; however the issue was remedied on the last 2 days of the workshop.
  4. The turnout of the certified volunteers were lower in number than expected. A number of reasons were attributed to the low turnout, mainly because of work, school and family schedules that went in the way, based on the feedback obtained from the volunteers. However a significant number of these people have expressed their intention to continue creating articles on Wikipedia and mapping heritage sites, on their own accord, and even without financial support given for certified volunteers.
From your answers above, do you plan to change anything you are doing as your project continues?
  1. Due to the turnout of the number of certified volunteers, it will be very hard to reach the original goal of 1,600 Wikipedia articles and 13,500 images on Wikimedia Commons, by the end of the year. We will have to lower the number to a minimum of 1,000 new/updated articles and 5,000 new images as our target. The original numbers will be reached and exceeded eventually, as we continue the workshops in the succeeding years.
  2. The Organizing Committee, however, recognizes that a number of volunteers who did not pass the certification (they dangled just below the 75% passing grade), actually did substantial work on Wikipedia, Wikimedia Commons and the Philippine Heritage Map website. For this reason, we will hold a remedial course and another round of certification for these volunteers, in order to eventually get certified and enjoy the benefits being provided.
  3. To encourage continuity and motivation of both certified and non-certified volunteer participants, we will continually hold mini-editathons scheduled throughout the project year, with more focus on creating quality heritage-related articles and photos on Commons. We will also tap into the resources of Smart Communications and The National Historical Commission of the Philippines to provide resources, expertise and tools for the volunteers to be able to do their work better.
  4. We will reach out to the non-certified volunteers who were not able to submit anything during the certification period to obtain feedback as to why they failed in submitting the required deliverables. This will help us in adjusting our screening process in the next workshop.

Project goal and measures of successEdit

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM PH/Cultural Heritage Mapping project 2014/Report to review the goals and metrics listed in the approved submission.

Project goalEdit

Provide the project goal here.
  • To come up with a single, comprehensive and authoritative map, repository and reference of the most recent photo & text documentation of all cultural properties in the Philippines, as defined by the Philippine Cultural Heritage law. All content and data produced by the volunteers during the project year will be placed under Creative Commons Attribution-ShareAlike 3.0 Unported License and Open Data, and will be aimed towards
    • enriching Philippine-related topics/content in Wikipedia
    • use as reliable reference for academic purposes, as well as further documentation and heritage conservation initiatives by the national and local government agencies and the heritage/education sector.
  • To equip volunteers with the necessary knowledge, skill-set, tools and resources to enable them to become active contributors in Wikipedia and Wikimedia Commons.
Do you expect to reach your project's goal? Why or why not?
The quality of work by the volunteers, plus the support and interest by our partners and sponsors, have shown great promise. Should the project be funded in the succeeding years, it is expected that the number of volunteers will significantly increase, leading to exponentially more articles/photos/markers (considering the online buzz generated about the project). Therefore, we expect that the project will reach its goals and objectives, not just at the end of the grant project year, but in the long term as well.

Measures of successEdit

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there. Answer only for measures on which you are currently able to report since your project has not been completed.
PLACEHOLDER TEXT
Provide an overall assessment of how your project is going according to these measures.
With proper coordination and careful planning, the 3-day conference went smoothly and successfully. The volunteers were able to understand the long-term goals and objectives of the project, and they understood as well what is ought for them. As stated earlier, the quality of work by the certified volunteers have shown great promise. In the coming months, the same kind of planning and coordination will be implemented; this time, with the deployment of the volunteers around priority heritage sites/zones, as well as continual training sessions to be held throughout the project year.
While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.
A post-workshop evaluation form (using Google Forms) was sent to the participants to gather feedback about the 3-day workshop. There were 28 participants who submitted their evaluation, paying attention to the quality of the talks/lectures and training resources provided. Speakers/lectures were graded accordingly (1 to 5, 5 as highest):
Lectures/Topics Conducted by Ave. rating
Introduction to Wikipedia Eugene Villar 3.82
Creating/Editing Wikipedia articles Eugene Villar 3.57
Proper Citations of Wikipedia articles Paolo Barazon 3.29
Introduction to Wikimedia Commons and media uploading Roel Balingit 4.00
Mapping on Philippine Heritage Map Website Joel Aldor 4.00
Identifying Built Heritage Architect Manolo Noche 4.82
Techniques on Heritage Photography Fung Yu 4.18
Volunteer Empowerment and Sharing Christian Aguilar
Martin Tinio
& Joel Aldor
4.32
Based on the feedback provided by the volunteers, they liked the animated, entertaining and inspiring talks provided by Archt. Manolo Noche, Christian Aguilar and Martin Imperial Tinio, Jr. the most. Wikiexpedition: Manila was also touted as the most-liked activity by the volunteers.
In contrast, the volunteers have also said that they liked the lectures about creating/editing Wikipedia articles and proper citations the least, among the other talks. They have cited reasons for liking the talks the least, such as information overload, too much technical stuff and very limited time to apply the lectures into practice during the 3-day workshop. There were also concerns on the difficulty connecting to the internet/slow connectivity during the workshop, even though the internet connection was provided by Smart Communications, as well as the internet facilities of the hotel.
Apart from these, the volunteers have responded positively with the hotel facilities, cleanliness of the venue, food, courtesy of the hotel and conference staff, adequacy of courseware materials and the prizes. In addition, the participants have responded that they understood their responsibilities as volunteers, post-workshop and post-certification.
Overall, the whole workshop was graded with an average of 8.07 by the volunteers (1 to 10, 10 as the highest). The feedback/input provided by the volunteers will be most valuable for improving the succeeding workshops and related activities, should the project continue in the next few years.

ImpactEdit

Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

  1. Some members of the Wikipedia community have expressed their support, telling us how they were impressed with the surge of new articles related to Philippine architecture and heritage. There had been great interest on nominating many of the articles under the 'Did You Know' column of the Wikipedia main page. This shows how the editor community has started to see the value of the volunteers' work for Wikipedia.
  2. The National Historical Commission of the Philippines have been keen in providing assistance, support and expertise to the volunteers, therefore strengthening the partnership of Wikimedia Philippines with the cultural sector of the country, and providing potential for spawning new projects where the Philippine Wikimedia community will greatly benefit, and will create positive impact to its beneficiaries.

Reporting and documentation of expendituresEdit

This section describes the grant's use of funds

DocumentationEdit

Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.

ExpensesEdit

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.
Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Volunteer allowances/stipend ₱384,100 PHP Some expenses have already been incurred, but not yet reviewed and approved as of June 2. Volunteers have sent their Expense reports via e-mail, original receipts were mailed to WMPH office.
2 Conference & workshop ₱840,500 PHP
2.1 Venue ₱35,504.00 ₱40,000 PHP
2.2 Meals and snacks 70 ₱269,507 ₱255,000 PHP Additional charges were incurred due to extended use of the function hall on the second day of the conference, which lasted until past 10:30 PM. Variance of +5.7%
2.3 Fare/transportation ₱40,236.50 ₱202,500 PHP Majority of the participants who passed the screening and attended were from Metro Manila. Only five participants (from Camarines Sur, Agusan del Sur, Cebu, Davao, Misamis Oriental) had to be flown in, but there were also a handful of participants from the peripheral provinces of Metro Manila.
2.4 Accommodation 70 ₱174,600.00 ₱243,000 PHP Accommodation was provided to participants, project team members, facilitators, staff and some speakers.
2.5 Rental of 5 Laptops for 5 days 10 ₱1,000 ₱30,000.00 ₱30,000 PHP From the initially planned 5 laptops, an additional 5 had to be rented (discounted rate was then provided) as some participants communicated they wouldn't be able to bring their own laptops. Instead of renting it out for 5 days as planned, it was arranged that the rental was to be set for 3 days, which allowed the total to be the same.
2.6 Transportation for Wikiexpedition activity ₱9,743.50 ₱12,000 PHP The participants were grouped into 16 teams. Each team was given ₱700, which they have to account for at the end of the activity in order to train them on proper Expense reporting.
2.7 Instructional materials and supplies 60 ₱20,435.00 ₱18,000 PHP
2.8 Project management/speaker honorarium/logistics/banners ₱44,888.86 ₱40,000 PHP Variance of +12.2%
3 Miscellaneous ₱62,500 $1,390
3.1 ID production 70 ₱100 ₱7,000 $156
3.2 Shirts 80 ₱24,000 $534
3.3 Courier expenses ₱330 ₱31,500 PHP Amount does not include yet courier expenses, when reporting their expenses during the "Certification period"
4 Contingency (10%) ₱128,710 $2,862
Total amount spent on this project so far (with currency)
Total amount of WMF grant funds spent on this project so far (with currency)
PLACEHOLDER TEXT
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
PLACEHOLDER TEXT