Grants:PEG/WM ID/Wikimedia Cipta Jakarta/Coordination meeting/Report

This page is connected to the main page: Wikimedia Cipta

Illustration taken from Commons

Coordination meeting are meetings that occurs during the elaboration of potential project. This meeting often happened in informal basis. Not all meeting happened are successful, but as lesson learn WMID would like to have them in record. Several meetings that end up becoming a successful project actually a result of a lot of coordination meetings, including the unsuccessful ones.

Project Goal


At the beginning of the Wikimedia Cipta Jakarta project, there was no plan to single out the coordination meeting as a sub-project. As the project rolling we started to identify that activities happening inside the Wikimedia Cipta Jakarta actually divided into three categories: Writing Class for Public, Project Classes (limited participant), and Coordination Meeting (reserved meeting from 2 people to 4 to exchange ideas or project possibilities within informal setting).

The meetings goal are to:

  • To identify volunteers to initiate and organize project
  • To identify potential projects
  • To identify professional help and contacts
  • To identify potential organization for project

Description of actual activities


Coordination meeting for Wikimedia Cipta begin in the early December 2010, approximately 50 meetings happens during the course of December 2010 to 2011. These meetings consist of:

  1. Recruitment.
    1. Project directors
    2. Central administration
    3. Specialist for training in project classes
  2. Project discussions possibilities and preparation
  3. Training and pre-project classes
  4. Location survey
  5. Supporting other open source community (Firefox launching)
  6. Project administration meeting
  7. Communication material discussion meeting

Best practice and lesson learn

  • The coordination meetings are second biggest funded activity after project infrastructure, yet we feel this meetings are crucial as the part of project embryo. It is very successful when it comes to volunteer meeting and capacity building, but it is failed during specialist recruitment to do training. The professional aren't interested.
  • We learn this meetings are necessary to build in chemistry and to sync one's goal to meet reality. Sometimes their ideas considered "great" but also many time "unrealistic" given the time one willing to commit to do it. Other time people simply to afraid to commit to anything and the meeting went well without having any result.
  • We also learn that although this meeting is announce wide and hard through wikipedia volunteer channel i.e. village pump, mailing list, WP ID site notice, not many people are interested from internal community. Projects identify as "meeting its goal" are project run by individual from external circle (outside community) after they are being embedded by the movement value, limitation, and introduce to project standard.
  • As part of the result of coordination meetings are: Papat Limpad, Sundapedia 2011, and Wikimedia Lontar Project (with trainers).
  • Lesson learn: these meetings are impossible to be done using volunteer's own expenses.

Detail of expenditures


Please see expenses report for detail

Amount underspent in US Dollars


None, all underspent amount will go to the main funding infrastructure in Wikimedia Cipta

Will you be requesting re-allocation of remaining grant funding?


See Wikimedia Cipta report.