Grants:PEG/WM FI/WMFI 2015 H2

statusdraft

Project & Event Grants

WM FI/WMFI 2015 H2

Wikimedia Finland proposes to continue GLAM activities and start activities in the education domain. This is an application to cover H2 of 2015.

targetFinnish and Swedish Wikipedias, Wikimedia Commons, Wikidata

strategic priorityincreasing reach, improving quality

start dateJuly 1

start year2015

end dateDecember 31

end year2015

budget (local currency)38 681,20 EUR

budget (USD)43,539.90 USD

grant typeOrganization

non-profit statusYes

creator• Susannaanas

contact(s)• susanna.anaswikimedia.fi• Tommikovala

organization• Wikimedia Finland

website• wikimedia.fi

friendly space expectations

view all PEG requests

Goal

This proposal covers the activities of Wikimedia Finland in the latter half of 2015.

Plan

Staff

Wikimedia Finland will employ an administrator / project manager with 0,75 FTE. The division of work between the tasks is 50% project management and 25% administration. This will allow continuing work with the Wikimaps project, while no other direct costs to the project have been included.

Risks
Description	Measures taken	Measures needed
There is no rewarding development for the work done for the chapter		We must consider options of security of the employee relationship, allow more stable contracting and working conditions.
Assistant work is limited, creating a burden on a single employee.	We are allotting more work to the assistants again.	We must be allowed to use our contractors, who are skilled, and willing to work in the irregular pattern.
The division of work between administration is different from anticipated.		Better working hour tracking will be used.

Administration

Wikimedia Finland has a shared office space together with other open knowledge actors. The current contract covers the period until the end of 2015.

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
We have rented a non-permanent laptop space at the Open Knowledge Finland office for the rest of the year.	The project Manager works there for most of the time, the assistants primarily still work remotely.	We connect with other open knowledge actors on a daily basis and initiate joint projects.	Common projects, shared understanding.	Integration of Wikimedia into all open knowledge projects.	Coming together of different aspects of open knowledge in innovation and development.

Running costs

consist of server fees, CRM service fees for 2 people and diverse postage & photocopy costs.

Financial costs

includes accounting, financial documents and auditing.

Board participation support

is meant for Board members' travel to meetings. There has very few face-to-face Board meetings and it would be better to have at least one live meeting per term.

General meeting costs

are to support participants travel from other cities, and for catering.

Strategy meeting

Following a tradition started last year, a strategy picnic will be arranged. All interested are invited, travel and catering is covered.

Participation in Wikimedia events

Wikimania

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
We are giving a scholarship to one participant and hope to send another representative also.	The grantee has a presentation accepted with second highest evaluation. We need to send another representative to connect broadly with the international community.	We bridge between GLAM and OpenGLAM activities. The grantee can connect with international GLAM activists. Therefore it is important this representative is active in our activities.	More connections and influences.	More versatile programming, more international planning.	More high impact programming due to wider perspectives.

Participation

Wikidays / Wikihacks

Wikidays is a novel format, a monthly gathering with a changing theme. The aim is to host an event monthly, either in Helsinki or in a city outside Helsinki. The events are planned to fuse editing Wikimedia projects, gathering of local history, making Wikimedia hacks, and working with different groups such as GLAMs or pensioners' gatherings. 5 events are planned for 2015 H2, 2 of which in Helsinki and 3 outside. The ones outside Helsinki go under the name Local Wikipedia.

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
2 staffers host the event. The space is at the office or elsewhere free of charge. We offer coffee and cookies.	We educate the usage of Wikimedia projects, try out combinations of different information sources and environments. We try to address passers-by.	We have met with mappers, and we aim to meet with open data practitioners, Wikipedians, hackers, GLAMs, locals or thematic groups.	Knowledge of Wikimedia projects and open environments increases.	Contributions to Wikimedia projects and open environments increase	Contributing to open environments becomes a cross-over practice. Cross-pollination produces collaborations that drive change.

Risks
Description	Measures needed
There is not very active participation.	We must strengthen communication, address editors directly, and engage the community in planning more tightly. This will include place, time and topic.
We do not reach the audiences we wish to reach. Currently the event has lasted all day.	We must target early evening hours, or work directly with a specific group that gathers in the daytime.
The event is a confusing mix of topics.	We have tried lowering the barrier of Wikipedia editors participation by imposing a loose agenda. Instead, we must focus each event precisely.
The work is labour-intensive	We must seek to compare with similar initiatives to find the right combination of effort and effect.
There is no evident recurring schedule	We must create more events, or ensure that there is at least one monthly event in Helsinki.

Measures of success per event
Description	Target	Additional info
Participation (editors)
Number of active editors involved	3
Number of newly registered users	2
Number of individuals involved	8
Content (articles)
Number of new images/media added to Wikimedia article pages	3
Number of articles added or improved on Wikimedia projects	3
Other metrics
Number of external communities involved with	1

Local Wikipedia

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
PM and assistant travel to another city. An institution hosts an event, perhaps gathering more institutions, groups and individuals together in the city. Planning ahead requires effort because of many actors coming together, perhaps a visit prior to the event.	In these events we plan the theme together with the participating institutions, groups and individuals. The starting point is to address the local environment and themes arising from that. We introduce many aspects of the Wikimedia projects and show examples of linking also outside of them. We must pick a theme.	The key aim is to bring together institutions and Wikipedians and communities of interest locally and to offer models for collaboration.	Knowledge of Wikimedia projects and open environments increases.	Contributions to Wikimedia projects and open environments increase	Contributing to open environments becomes a cross-over practice. Cross-pollination produces collaborations that drive change.

Risks
Description	Measures taken	Measures needed
The risks of little participation.	When we are working with actors in another city, we can rely on our partners for engaging their communities
The need to focus		Although we do not want to focus on a niche theme, we must identify a topic around which different projects are presented.
The work is costly.	We will rely on our partners in providing space. There are additional costs for long hours, but the number of paid personnel is low.
The work will not result in a changing action		These events can only work to introduce the open practices. Different activities will be needed to maintain the interest and to create a lively community.

Measures of success
Description	Target	Additional info
Participation (editors)
Number of active editors involved	5
Number of newly registered users	5
Number of individuals involved	10
Content (articles)
Number of new images/media added to Wikimedia article pages	5
Number of articles added or improved on Wikimedia projects	8
Other metrics
Number of local communities involved with	1

Meetups

We continue to offer support for meetups, but the possibility is not used. We will inform more actively about the possibilities of asking small amount for catering or transportation in these events.

GLAM

GLAM events

GLAM events will be arranged together with memory organizations. We hope to work towards more programme addressing the GLAM personnel directly, and engage them in arranging programs that involve their communities. We will create a more systematic approach and a roadmap for GLAM participation during the term.

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
Planning time, presenting, continued involvement in building practices.	Analyze the capacity of the GLAM, propose a plan for engaging with Wikimedia projects. Arrange learning events for professionals.	GLAM professionals who work with their audiences or can affect the internal practices.	Familiarize more GLAM professionals with open projects.	The GLAM engages their stakeholders in contributing to the open projects.	Make contributing to open projects a standard practice in GLAM organizations. Create living practices for reciprocal relation of institutions and their audiences in contributing to open environments..
Planning and arranging time.	Organize GLAM events together with GLAM professionals	GLAM communities, Wikipedians, GLAM professionals.	New editors, articles edited, images added.	Creating a fertile ground to add more information in all contexts created for contribution.	Make contributing to open environments a standard citizen practice.
Planning time.	Create a more systematic approach and a roadmap for GLAM participation during the term	GLAMs seeking to make projects in collaboration with a wikimedia GLAM organization, Wikimedians creating similar event.	Make clearer the practicalities of GLAM activities for us and the GLAMs.	Allow evaluation and development of the practices. Gain from standardizing practices.	Evolution of GLAM projects into sustainable models for sharing cultural knowledge between institutions and Internet users of cultural heritage.

Risks
Description	Measures taken	Measures needed
There is too much demand for training and event organizing at institutions	Individual wikimedians may give lectures and run training sessions.
Training given by individual wikipedians bypasses the association		We must come up with outspoken best practices and recommendations.

Measures of success per event
Description	Target	Additional info
Participation (editors)
Number of active editors involved	6
Number of newly registered users	6
Number of individuals involved	15
Content (articles)
Number of new images/media added to Wikimedia article pages	6
Number of articles added or improved on Wikimedia projects	15
Other measures per all events
New institutional partners	50%
Further activities planned	100%
Other types of activities planned	80%

Education program

Wikimedia Finland will start investigating setting up a systematic framework of collaboration with educational partners. The plan is to create a volunteer steering group and assign an assistant to work with it.

We plan to contact our initial partners at Helsinki University, translate 3 key brochures, and set up the education extension. The work conducted this year will lead into an employment of an educational coordinator next year.

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
The work of a group of open education activists in and outside Wikimedia Finland. Working hours for one assistant coordinating the activities with the university partners.	Run the steering group, arrange one live meeting and necessary online meetings.	The key personalities in open education in Finland. We team up with the Open Education team at OKFFI.	Collect and connect with the open education community in Finland. Be informed about interests.	Disseminate through the network	Initiate coordinated activities.
Steering group time, Project Manager time, assistant time.	Contact educators at University of Helsinki.	University professors and lecturers	Form the initial community for the program.	Get feedback, iterate the plans.	A partner in future activities, an advocate of the program.
Volunteer work in translating, assistant work in coordinating	Translate and print 3 key brochures of the education program.	Educators at all levels, around the country.	Dissemination of information about the program online and offline.	Establish the program, give it a sense of continuation and support.	Accumulation of knowledge, educated community to contribute to the task.
Volunteer work in translating, assistant work in coordinating, technical assistance by the technical assistant, if needed.	Translate and deploy the education extension.	Active and aspiring educators with their group.	Give a sense of what the program can offer.	Have the extension ready for contributions.	The extension has been identified as a key asset by many colleagues in structuring the education efforts.
Assistant work. The steering group or the volunteers cannot initiate the required activity, thus starting lightweight with assigning working hours for an already existing resource is the most effective option.	Educate the initial educators. Learn ourselves.	Educators in the first group.	Form a knowledgeable learning group.	Expand by engaging the initial participants.	Part of creating a self-supporting network.

Risks
Description	Measures needed
Committee work with education has not produced results in Wikimedia Finland so far.	We take a different approach. We engage a larger community, both the online Wikipedia community and the steering group, and assign the assistant to oversee the tasks.

Measures of success
Description	Target	Additional info
Participation (editors)
Number of active editors involved	30
Number of newly registered users	25
Number of individuals involved	30
Content (articles)
Number of new images/media added to Wikimedia article pages	30
Number of articles added or improved on Wikimedia projects	30
Other measures
Number of brochures distributed	500
Number of course leaders involved	2

Education coordinator or assistant

The coordinator is one of our current assistants. For the next year, we aim to employ a dedicated coordinator for education.

Meeting of open education advocates

We are gathering the key personalities in open education in Finland, and teaming up with the Open Education working group at Open Knowledge Finland for the steering group. We will host one F2F meeting and necessary online meetings.

Publications

We will translate 3 key education publications with the help of the Finnish community. The coordinator will manage the printing process and look after the translation process.

Projects

Wikipedia Library

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
Assistant time in coordinating the effort. Volunteer activity in translating and contacting publishers.	Initiate the library, contact local publishers, translate the platform.	Publishers, wikipedians.	Make Wikipedia articles better.	Inform about Open Access.	Advance Open Access.

Risks
Description	Measures taken
Resources are not adopted by the volunteers	Assistant is working closely with the community in creating the library

Measures of success
Description	Target
Participation (editors)
Number of editors involved	10
Content (articles)
Number of articles added or improved on Wikimedia projects during H2	50
Other metrics
Amount of Finnish publishers involved	5

Tech pool

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
We will purchase a camera, tripod and microphones for interviews.	The equipment is used for documentation projects and can be lent to volunteers.	Volunteers, staffers	Better audiovisual content in Wikipedia	The creation of more audiovisually ambitious projects.	Better articles, better reach. Expanded participation through usage of broader material.

Projects without dedicated funding

Wikimaps

The Wikimaps continues by finishing off the tasks that have been postponed while waiting for the resolution of the previous grant application. The next stage will be to connect with providers of a variety of tools in agreeing about a shared idea of using these tools together in an online maker space that goes by the name Wikimaps.

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
Working time of the Project Manager.	Carry out previous engagements in UX development for the Warper. Initiate new sprints to enhance the environment.	Wikimedia community with maps interest (GIS and GLAM), international cartographic and mapping communities.	Make Wikimaps Warper agreeable to use.	Coordinate with several projects dealing with displaying historical data.	Initiate Wikimaps as a maker space for historical storytelling.

Community & readership survey

Input	Output	Outcome
What we invest	What we do	Short term
We connect with researchers interested in conducting a readership survey.	Plan for a survey project	Find a researcher to conduct the survey.

Projects with external funding

Publication: Translation of Wikimedia Deutschland's publication

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
Assistant time	Translate, localize, design and print the brochure.	Journalists, artists and others making use of open licenses	Have a Wikimedia oriented publication at hand.	Coordinate with other copyright activists.	Have more openly licensed content available.

Upload tool & content donations (External funding)

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
Technical assistants time	Develop a metadata enhancement tool to work together with the GLAM-Wiki Toolset.	GLAMs, GLAM coordinators, GLAM oriented volunteers.	Make quality mass uploads easier.	Participate in the development of a workflow from an archive to the open.	Make available collections of cultural heritage in the global volunteer environment. It will allow the reciprocal and collaborative research between the organizations and the individual researchers (volunteers/hobbyists...)

Wikidata & cultural data (External funding)

Input	Output		Outcome
What we invest	What we do	Who we reach	Short term	Medium term	Long term impact
We will employ a dedicated coordinator to run a networking and learning affort on WIkidata.	Create a network for learning, arrange 2 workshops, conduct data imports.	Users of Wikidata for indexing (i.e. The Finnish Broadcasting Company), open data advocates, public sector actors producing and maintaining open data.	Learn about the use of Wikidata	Be capable of advocating and consulting the use of Wikidata.	Initiate projects that take extensive use of Wikidata.

Impact

Target readership

Finnish and Swedish Wikipedias, Wikimedia Commons, Wikidata (+ OpenStreetMap, intermediate platforms).

Fit with strategy

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

Increase reach and participation. The efforts are directed towards engaging new audiences and tying editing Wikimedia projects an everyday activity for anyone to do. We hope to tap into different motivations for editing, emphasizing the perceived benefit from contributing to the Commons.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

You may also consult the spreadsheet version.

	FTE	amount	unit	unit price	subtotal	costs	PEG	funding
Staff								38,4%
Project manager / Admin	75%	6	months	3 500,00 €	15 750,00 €	30%	20 475,00 €
Staff								20 475,00 €
Administration								6,4%
Running costs							308,00 €
Financial costs							1 660,00 €
Board participation support		4	trips	75,00 €			300,00 €
General meeting costs		1	meeting	600,00 €			600,00 €
Strategy meeting costs		1	meeting	525,00 €			525,00 €
Administration								3 393,00 €
Participation in Wikimedia events								4,5%
Wikimania							2 375,20 €
Participation in Wikimedia events								2 375,20 €
Participation								5,6%
Wikidays / Wikihacks		3	events	435,40 €	1 306,20 €		1 306,20 €
Local Wikipedia		2	events	611,40 €	1 222,80 €		1 222,80 €
Meetups		3	meetups	150,00 €	450,00 €		450,00 €
Participation								2 979,00 €
GLAM								2,5%
GLAM events		3	events	448,60 €	1 345,80 €		1 345,80 €
GLAM								1 345,80 €
Education program								10,8%
Education coordinator or assistant		80	hours	21,50 €	1 720,00 €	30%	2 236,00 €
Meeting of open education advocates		1	event	125,00 €	125,00 €		125,00 €
Publications		3	publications	1 135,40 €	3 406,20 €		3 406,20 €
Education program								5 767,20 €
Projects								4,4%
Wikipedia Library				546,00 €			546,00 €
Tech pool				1 800,00 €			1 800,00 €
Projects								2 346,00 €
Projects with external funding								27,4%
Publications		1	brochure	4 413,00 €	4 413,00 €		4 413,00 €	OKM2
Upload tool & content donations				6 006,00 €			6 006,00 €	OKM
Wikidata & cultural data				4 166,80 €			4 166,80 €	OKM
Projects with external funding								14 585,80 €
Projects without specified funding
Wikimaps
Community & readership survey
Wikipedia in Simple Finnish
Wikimedia Commons support group
Total							53 267,00 €	53 267,00 €
Proposed funding					2015 H1		2015 H2	Change
Wikimedia Foundation PEG	WMF				32 655,00 €		38 681,20 €	18%
Finnish Ministry of Culture OKM / GLAM	OKM				0,00 €		10 172,80 €
OKM / Copyright	OKM2				0,00 €		4 413,00 €

Total cost of project

53 267,00 €

Total amount requested from the Project and Event Grants program

32 655,00 €

Additional sources of revenue that may fund part of this project, and amounts funded

14 585,80 € (0,00 € funded, decisions due in June)

Non-financial requirements

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any

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Discussion

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