Grants:PEG/WM CL/Ibero-American Wikimedia Summit 2012/Report

Report accepted

This report for a Project and Event grant approved in FY 2011-12 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM CL/Ibero-American Wikimedia Summit 2012.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Did you comply with the requirements specified by WMF in the grant agreement? Yes

Activities

Official photo.

Opening of the event.

Panoramic photo at Day 2 sessions.

Activities

See Original schedule (in Spanish).

Day	Session	Description	Time
Friday 1	State of the Chapters	Presentation of each chapter and working group about their activities in the past year and their main challenges.	3:00
	Regional Cooperation	Discussion about Iberocoop's internal structure, its purpose and future of the initiative.	1:15
	Internal organization	How to create and sustain a chapter? Working groups presented their concerns and difficulties, while already recognized chapters tried to explain their main challenges and how they managed them.	1:15
Saturday 2	Communication	Matthew Roth explains how the Foundation communicates its information and tries to do it in more languages, while Iván Martínez gave a presentation on how to communicate via social networks.	1:20
	Initiatives on Education	Brazilian and Mexican representatives presented their activities in universities and share their experiences. Brazilian documentation will be shared in Iberocoop's wiki to be used in new projects.	1:30
	Wikimedia Chapters Association	Chapters and working groups analized the conformation of the WCA and analized its opportunities and challenges.	1:00
	Native languages	Representatives shared their experiences with speaking communities of Aymara, Guaraní, Mapudungun and Wayuunaiki languages, and looked the different problems for the establishment and development of the projects on those languages.	1:00
	GLAM	Chilean and Mexican representatives explained how to approach to a cultural institution for a GLAM agreement.	0:40
	Wiki Loves Monuments	Andrea Zanni and María Sefidari explained the main characteristics about Wiki Loves Monuments and how to make it happen.	0:40
Sunday 3	Wiki Loves Monuments	Chapters discussed common strategies for the realization of Wiki Loves Monuments	0:30
	Grants	Chapters and working groups talked about Grants applications. GAC members and chapters that have already applied for grants explained the process and Osmar Valdebenito explained about the FDC proposal.	1:00
	Final discussion	Summary of main discussions and outcomes of the events. Final words by the organizers.	0:30

Complimentary activities

Thursday 31: Official recepetion (3h)
Sunday 3: Open wiki-meeting with Chilean editors (2h)
Sunday 3: Visit to the Museum of Remembrance and Human Rights, GLAM partner of Wikimedia Chile (2h)

Media files

Project goal and measures of success

Project goal

The Second Ibero-American Wikimedia Summit was successfully hosted in Santiago, with a total assistance of 23 international participants, only one representative from Portugal and one from Uruguay faced last-minute problems and couldn't attend the event. All the scheduled events were hosted as planned, only with minimal adjusts reflecting the interest of discussion of the participants.

The event was a great opportunity to discuss different subjects and, for the first time, it included members of the Wikimedia Foundation talking openly in Spanish/Portuguese, increasing the confidence between the WMF and Ibero American chapters and the opportunities for collaboration between all of them.

For the first time, people from Panama and Peru attended to a Wikimedia event like this.

Measures of success

Besides the success of the organization of the event itself, there were other measures regarding the outcomes of the event itself:

A declaration was produced by the participating groups in the events, summarizing the topics discussed and guiding the path of Iberocoop members in the path.
A common strategy on Education was not able to be established because it wasn't enough time for it, although the participants agreed to work towards a plan openly on a wiki.
Five new countries agreed to participate in Wiki Loves Monuments (Argentina, Chile, Colombia, Mexico and Panama), supporting each other.

Lessons learned

What lessons were learned that may help others succeed in similar projects?

As Iberocoop and its members have grown in the past year, their experience have increased in different subjects and that makes much more difficult to host an event with a lot of topics. Probably in the following years, Iberoconf should have a main topic to discuss (probably, a whole day) and smaller talks for different topics.

What impact did the project have on WMF mission goals of Increased Reach, Increased Quality, Increased Credibility, Increased and Diversified Participation?

Wikimedia's presence in Latin America will be increased with the development of chapters in Bolivia, Brazil, Colombia and Uruguay and support for new Wikimedia groups in Panama and Peru. Workshop of communication and social networks will help chapters and other groups to promote their activities and from the Wikimedia Foundation in a more effective way.

Participation in Wiki Loves Monuments in Argentina, Chile, Colombia, Mexico and Panama will increase the number of participants and images in Wikimedia Commons, reaching to a new audience (especially interested in photography). Also, the development of projects in native languages will be helpful to incorporate new communities of indigenous people, usually excluded or discriminated. Shared experiences with GLAM instutitions will help to increase quality and credibitily in those countries with younger groups.

Reporting and documentation of expenditures

Documentation of expenditures has been received by WMF.

The funds remaining from this grant in the amount of {{{amount}}} were deducted from another grant payment for Grants:WM CL/Start-up.

Did you send WMF documentation of all expenses paid for with grant funds? Yes

Details of expenditures:

	USD
Income	24,980.00
Travel tickets	15,989.73
Local transportation (airport-hostel)	393.13
Local transportation (subway)	282.00
Accomodation	3,041.67
Catering and food	2,792.41
Preparation for the conference	411.06
Bank expenses (taxes)	80.10
Volunteers per diem	91.67
Expenses	23,081.76
Surplus	1,898.24

Conversion rate used: 1 USD = 480 CLP.

Will you be requesting re-allocation of remaining grant funding? Yes, for US$ 1,898.24

Will you be returning unused funds to the Wikimedia Foundation? No

Additional requests and related proposals

Will you be requesting an extension or were you granted an extension?

Please link to related grant proposals here: