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Grants:PEG/WM AU/Wikiconference Australia 2015


statuswithdrawn
WM AU/Wikiconference Australia 2015
Wikimedia Australia is planning a national Wikipedia conference in Brisbane, Queensland, Australia on 3-5 October 2015 for Wikipedians and those interested in open knowledge (such as the GLAM sector). This will be the first Australian conference of this kind.
targetEnglish Wikipedia, Australian content on Wikimedia Commons
strategic priorityincrease participation, improve quality
start date1 August 2015
start year2015
end date31 December 2015
end year2015
budget (local currency)AUD $45,000
budget (USD)USD $34,578 (at 9 Jun 2015)
grant typeOrganisation
non-profit statusYes. Wikimedia Australia Inc is an incorporated association registered by Consumer Affairs Victoria no. A0051923E. Australian Business Number 74761792996.
creatorSteven Zhang
contact(s)• steven.zhang@wikimedia.org.au• kerry.raymond@wikimedia.org.au
organization• Wikimedia Australia Inc


GoalEdit

Wikimedia Australia is planning a national Wikipedia conference in Brisbane, Queensland, Australia on 3-5 October 2015 for Wikipedians and those interested in open knowledge (such as the GLAM sector). This will be the first Australian conference of this kind, although in 2009 Wikimedia Australia organised a national event GLAM-WIKI which targetted the GLAM sector to promote open content. While Wikimedia Australia is able to cover a number of the costs associated with the event, this grant seeks funding specifically to reduce the registration costs for active Wikimedians and to provide travel subsidies for active Wikimedians.

Mission
 
Celebrate!

Reflecting our chosen theme of Celebrate - Inspire - Excel, the mission of the conference is to celebrate the contributions of Australasian Wikimedians and the Australasian Open Knowledge community and to inspire them to continue to contribute in the face of sometimes challenging situations, both within and beyond our communities.

As part of 'Celebrate'

  • celebrate past and present projects
  • celebrate past and present contributors
  • celebrate past and present partner organisations

As part of 'Inspire'

  • motivate and re-energise existing projects, contributors and partners
  • attract and engage new projects, contributors, and partners

As part of the 'Excel' theme, the conference will include opportunities:

  • for training through both demonstrations and hands-on sessions to learn new technical skills
  • for discussing social challenges through presentations, panels and debates

Due to Australia's dispersed population and vast distances, many in our community have little opportunity for face-to-face contact with others who share their specific interests; this conference is seen as an important opportunity to build real-world relationships to enrich the on-wiki relationships.

PlanEdit

ActivitiesEdit

 
Our venue, State Library of Queensland

Wikiconference Australia 2015 will be held at the State Library of Queensland (our venue partner) in Brisbane, Queensland, Australia on 3-5 October 2015. It will be 3 day event, consisting of two separate events with flexible registration options:

  • Saturday and Sunday (3-4 October): the main conference will offer two parallel tracks in adjacent auditoriums (with attendees being able to switch between them according to their interests):
    • a Wikimedia track focussed on the interests of active Wikimedians in the Australasian area and with a focus on contribution to Australian content on WMF platforms, including English Wikipedia and Commons. The aim of this track is to celebrate the achievements, collectively and individually of Australian contributors and of Australian content to date, and to inspire our Wikimedians into the future, by exploring the challenges we face and seeking innovative solutions.
    • an Open Knowledge track focussed on the GLAM (Galleries, Libraries, Archives & Museums) sector, Government agencies providing open data, educational use of open knowledge. While the use of open content in Wikimedia Foundation projects will be the primary focus, other open content initiatives will be welcome. In 2009, Wikimedia Australia hosted the GLAM-WIKI conference which sought to build collaboration between the Australian cultural sector and WMF projects around open content. This track will include an opportunity to review the progress so far and chart the future.
  • Monday (5 October): a specialist day focussing on in-depth topics. The goal here is to allow people to improve their skills for better contributions. This day will feature tutorials and hands-on sessions to learn to work with Wikimedian and researcher tools, e.g. AutoWikiBrowser, Wikipedia Python Library, WikiData and WMF research tools like Quarry. “Unconference” sessions will be held on this day to support small group discussions, e.g. WikiProject members can meet and discuss their projects.

A strong element of WikiConference Australia 2015 will be the opportunities for social interaction as many Australian Wikimedians get little opportunity for face-to-face interaction with other Wikimedians with shared topic interests due to our national geography. It will also provide opportunities for face-to-face interaction with others involved in open knowledge to explore mutually-rewarding opportunities.

Target participants and presenters
 
Presenting in Auditorium 1, State Library of Queensland

As indicated by the structure above, we hope to attract conference participants and presenters who are:

  • existing individual Wikimedia contributors
  • representatives of the GLAM, Open Data and education communities who are currently contributing to or using Wikimedia projects or those who are contemplating doing so

The conference will not be specifically seeking to attract the attendance of potential individual contributors. Wikimedia Australia has other outreach activities such as general talks, edit training workshops and support for edit-a-thons which target potential individual contributors.


Conference content
 
Hands-on Wikipedia training, Wikimedia Australia & State Library of Queensland

Keynote speakers in significant roles in the Wikimedia Community will be invited to inform and inspire the conference participants.

The following topics (loosely sorted into session themes) have been suggested as relevant to the conference and we remain open to additional ideas. The formats for presenting these topics could range from presentations, interviews, panels, debates, lightning talks, training-by-demo, hands-on training, small group discussions, as appropriate. An open call for presenters for topics will be made in addition to targetted invitations. It will be possible to propose unconference sessions and lightning talks at the conference itself.

Editing community

  • Guild of Copy Editors
  • New editor experience - panel of new editors - "was it good for you too?"
  • Manual of Style - debate/panel - "help or hindrance?"
  • Readers perspective - what do they really want?
  • What does WMAU do for the Australian Wikipedians?
  • Writing for readers or writing for editors? (Possible panel)
  • Getting the most out of Trove as a Wikipedian
  • Did you "Ask a Librarian"?
  • Pitch-In experience with Wikisource
  • Benefits of regular w:WP:MEETUPS – and why aren't the eastern states meetups as active as w:Wikipedia:Meetup/Perth ?

Project impact reports

  • Case study: Women in Science WikiBomb
  • Status report from Project Australia and other Australian projects
  • History of Paralympic Australia project
  • Impact of edit training and edit-a-thons
  • Qld Heritage Register project
  • WikiTowns: Freopedia, Toodyaypedia, QR coding
  • National Library of New Zealand's DigitalNZ project, harvesting Wikiproject New Zealand's content into DigitalNZ

Outreach and partnerships

  • Diversity training
  • Educating the Australian public about how Wikipedia works, marketing strategies
  • Gender gap (editors, and content)
  • Editor attrition
  • What open data do our governments make available? And how to get more?
  • New affiliation models for the Australian community

GLAM community

  • Being a Wikipedia in Residence
  • Controversial content on Commons and how it is handled
  • Photo and content donation by GLAMs and others
  • CC licensing and Australian copyright
  • Where are the gaps on Wikimedia Commons for Australian content?
  • Metrics and analytics for partner organisations
  • the new GLAM upload toolkit
  • Authority control
  • GLAM Boot Camp

Education community

  • How to run an edit training session
  • How to run an edit-a-thon
  • How to organise a photo trip
  • Using Wikipedia in Education

Technical community

  • How to make maps
  • Metrics and analytics on contributions and impact both worldwide and for Australia
  • Open Street Map - and working with other "open" organisations
  • Wikidata - how to use it in Wikipedia?
  • Wikipedia as seen through a screen reader (or other accessibility issues)
  • Learn to use AutoWikiBrowser
  • MediaWiki
  • Template syntax and creation
Media
 
Sue Gardner interview for ABC Radio National

Volunteers will be appointed to photograph conference activities and to publish updates on social media (e.g. Facebook, Twitter).

Our venue partner, the State Library of Queensland, has strong links with Australian media organisations. With their assistance, we hope to attract local media attention. If we are able to attract high profile keynote speakers, there might be opportunities for nationalwide media coverage (e.g. the State Library of Queensland facilitated the 1 hour interview with Sue Gardner on ABC Radio National as part of her visit to Brisbane in 2013).

ImpactEdit

Target readershipEdit

Given that Australians are predominantly English speakers, the benefits will most likely be to English Wikipedia and Australian content on Wikimedia Commons. However, Australasia is a multi-cultural region and there may be benefits to other language Wikipedias. There are Australasian contributors and partners in relation to other Wikimedia Foundation projects, e.g. WikiSource, which may also benefit.

Fit with strategyEdit

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

Wikiconference Australia 2015 will support the Wikimedia Foundation's strategic priorities to:

  • increase participation in the face of global editor decline by:
    • celebrating and inspiring existing contributors
    • inspiring and upskilling existing contributor in both technical tools for increased on-wiki productivity and the skills needed for outreach activity to attract new contributors
  • improve quality in the coverage, depth and accuracy of content by:
    • celebrating, inspiring and upskilling our partner organisations, particularly those in the cultural sector or sharing our commitment to free knowledge
    • providing an opportunity for Wikipedians and partners engaged in existing projects to meet face-to-face to discuss challenges, identify solutions, and plan future activity
    • inspiring new projects, new content donations, and new technical tools

Measures of successEdit

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.

Goals
 
Inspire!

Our goals for the conference:

  • To have 100-200 conference attendees from the Australasian Wikimedian and Open Knowledge communities
  • To attract 30+ hours of conference content across the 3 days through open call for presentations and specific invitations
  • To create stronger Wikimedian communities and stronger links to other organisations interested in open knowledge through face-to-face interaction
  • To create greater awareness of Wikimedia Australia within Australasian Wikimedia community

In order to achieve these, there are a number of sub-goals, addressing content and financial issues. The content sub-goals are:

  • To revisit the GLAM-WIKI recommendations from 2009 to assess progress and produce revised recommendations
  • To provide opportunities for Australian WikiProject members to meet face-to-face
  • To provide training through demonstrations and hands-on sessions for on-wiki contribution
  • To provide training for those interested in outreach
  • To explain the programs through which Wikimedia Australian can provide support to Wikimedians and the Open Knowledge community

The financial sub-goals are:

  • To provide reduced registration costs for active Wikimedians to enable them to attend the conference, including a limited number of waivers in special circumstances
  • To provide travel subsidies to active Wikimedians from beyond the Brisbane area to assist them to attend

The financial support outlined above will be allocated and funded according to criteria that will maximise the goals of the conference:

  • maximising attendence
  • encouraging an active role in the conference, e.g. as presenters or volunteers
  • rewarding past contribution and likely future contributions both on-wiki and off-wiki
  • reducing geographic disadvantage (those travelling greater distances or from regional areas will typically face higher travel costs)

Travel subsidies will seek to reimburse all or part of long-distance travel costs (air, rail, coach, private vehicle expenses) required for the most economic travel to the conference within the conference timeframes. Travel subsidies will include a daily allowance towards accommodation costs for the number of the nights required to attend the conference plus additional nights where reasonably necessitated by travel arrangements (e.g. attendees from Hobart will have to arrive the day before the conference and leave the day after due to flight schedules). Those receiving a accommodation allowance can use it for any standard of accommodation but any additional cost is at their personal expense.

 
Excel!

At the conference, we will be requesting all participants to provide feedback on the:

  • content
  • logistics
  • impact on their future activities on- and off-wiki

This feedback will be a formal expectation for those receiving financial support to attend.

Specific metrics we expect to collect:

  • conference attendance
  • geographic distribution of attendees
  • organisational representation

Metrics we hope to collect to some extent:

  • demographic breakdown of attendees (gender, age range, education, etc, to the extent attendees are willing to provide this optional information for purely statistical purposes)
  • data on those who showed interest in the conference in some form but did not attend (useful in planning future events)

Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

Resources and risksEdit

ResourcesEdit

Position Name
Conference Director Kerry Raymond
Deputy Conference Director Steven Zhang
Program Chairs Pru Mitchell, Gnangarra
Keynote speaker liaison Steven Zhang, Pru Mitchell
Budget Manager & Payments Michael Billington, Craig Franklin
Sponsorship Steven Zhang, Kerry Raymond
Webmaster & Publicity Charles Gregory, Craig Franklin
Venue Kerry Raymond, Craig Franklin
Registration Kerry Raymond, Charles Gregory
Accommodation Kerry Raymond, Andrew Owens
Catering Kerry Raymond, Steven Zhang
Travel subsidy chairs Michael Billington, Andrew Owens
Attendee liaison Gnangarra, Andrew Owens
Evidence of past success in executing similar projects

Wikimedia Australia has been involved in organising or assisting with outreach, education and GLAM events, such as public talks, edit training, edit-a-thons, see our Past Events. In 2009, Wikimedia Australia organised GLAM-WIKI, a two-way dialogue between representatives of the Australasian cultural sector and the Australian Wikimedia community.

Team experienceEdit

RisksEdit

  • Capacity of the organising committee to execute the project. Our organising committee members are volunteers with other commitments in their lives (jobs, families, etc). To mitigate this risk, some administrative assistance will be contracted to either assist directly with the conference or to backfill other administrative tasks (see Budget section). Some members of the organising committee do not have prior experience with conference organisation. To mitigate this risk, we are having frequent fortnightly committee meetings via Skype and robust discussions via email. People have been assigned to role reflecting their skills and experience; e.g. the budget and payments will be managed by the current Wikimedia Australia treasurer and a former treasurer. Also two people have been assigned to each role to provide both a measure of redundancy in the event of unavailability at key times and also to facilitate experience exchange through pair work.
  • Ability to attract speakers. Advice from other chapters suggests that Wikipedians are not always keen to be public speakers. To mitigate this risk, we will offer a range of formats for presentation including interviews, panels, and smaller group sessions in an unconference format that might be less intimidating. Also, being a presenter will be an advantage in the travel subsidy allocation.
  • Ability to attract attendees. Being the first event of this kind in Australia it is difficult to quantify attendance and the high costs of travel in Australia (discussed in more detail in the budget section) will be a barrier to participation by many Wikimedian volunteers. To mitigate this risk, we aim to keep the cost of attendance as low as possible through cross-subsidised registration and a travel subsidy scheme (the funds sought from PEG are for specifically for this purpose. For participants from the Australian GLAM and Open Knowledge communities, it is anticipated that their costs will be generally paid for by their employers, but the risk with this group is that they are likely to prefer a conference held during the working week, whereas we believe Wikimedian volunteers will generally prefer a weekend conference and have organised the conference to be on a long weekend. The mitigation for this risk is to make the program sufficiently enticing to those participants that they will attend regardless; we will engage in members of that participant group in planning the program to gauge likely levels of interest in various activities and topics.

BudgetEdit

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table:Edit

Fixed costs
Item #Units Unit costs Projected Cost Notes and Comments
Venue AUD $26,014

This comprises:

  • the hire of Auditoriums 1 and 2 (tiered theatres with capacity of 264 and 105 respectively) at the State Library of Queensland on Saturday and Sunday 3-4 October plus the use of the Queensland Terrace, River Decks, and Poinciana Lounge for social interactions ($19,300)
  • staffing by a venue supervisor and 2 audio-visual technicians on Sat/Sun 3-5 ($4,580)
  • the hire of The Edge (training rooms and small group discussion areas for unconference) at State Library of Queensland on Monday 5 October ($1,684)
  • venue supervisor at The Edge on Monday 5 October ($450)

For details, pricing and photos of venues, please see [1].

Note that a signficant proportion of this cost is offset by our venue partner (see Income table).

Keynote speakers 2 speakers $3,000 AUD $6,000 Estimated cost of international airfares and accommodation for 2 keynote speakers (if required). Actual cost will depend on the home location of the speakers and the duration of their stay in Brisbane.
Organisers 7 people $600 AUD $4,200 Estimated cost of domestic airfares and accommodation allowance for 6 organisers and 1 contractor (3 from Melbourne, 2 from Perth, 1 from Hobart, 1 from Sydney) at average $600 per head. 2 organisers live local to Brisbane. Early bookings will be made to try to minimise these costs.
Administration assistance 100 hours $30 AUD $3,000 100 hours @ $30
Lanyards, pouches and schedules 200 units $3 AUD $600 200 units @ $3 each. Must be pre-ordered sufficiently in advance so are not subject to actual registration numbers.
Small gifts 10 gifts $20 AUD $200 10 x $20 as thank you's
Contingency AUD $1543 Estimated at 10% of cash costs above. Given this is our first event of this nature, we feel a 10% contingency is a reasonable figure.
Sub-total AUD $41,617 Sub-total for fixed costs.
Per-head costs for 150 people (range 100-200)
Item #Units Unit cost Projected Cost Notes and Comments
Catering AUD $12,250

Provision of morning tea, lunch, afternoon tea. The choice of caterers is restricted to an approved list provided by the venue. This estimate is based on $35 per person per day for 150 (midpoint of our target 100-200 attendance) on Saturday and Sunday, plus $35 per person per day for 50 (estimating 1/3rd of people will attend the 3rd optional day). This estimate does not allow for higher costs on Monday 5 October (due to higher wages being paid on a public hoiday) in the belief that a simpler menu will allow us to stay within budget. Food that meets special dietary requirements may incur higher costs; we have no basis for estimating this reliably at this time. Assuming 1/3rd attendance on Mon 5 October, the cost for 100 people attending would be $8,166 and for 200 people attending would be $16,333. This is the line item that exposes us to the greatest risk as it depends on registration numbers.

Saturday Evening Reception 100 $50 AUD $5,000 This will be an optional extra event charged at actual cost to participants with a cash bar. Based on 2/3rds of participants attending (100 of 150) @ $50 per head. Although this line item may vary considerably with numbers, the intention to recover this cost from participants means there is little risk associated with it. Note the venue hire and venue supervisor costs are already included above in the "Venue" line item.
Registration costs AUD $1,001 Calculated on 150 attendees using EventBrite at the charity rate (dependent on registration rate charged to different groups). Calculated as 5.5% of ticket price plus $0.99 per ticket.
Contingency AUD $1825 Again, 10% of per-head costs above
Sub-total AUD $20,076 Sub-total for per-head costs
Travel subsidy budget AUD $40,000 See discussion below
Grand total AUD $101,693

Travel subsidiesEdit

Travel subsidies are separately addressed as participant travel costs are not a cost to the conference itself. However, Australia is unusual having a small population of 24 million people spread over a land mass comparable to the continental USA or Europe (see for comparison maps). Therefore, the dominant costs of attending the conference for most participants will be the airfare and accommodation costs. Therefore, to maximise the goals of the conference through a high level of participation of the most active Australian Wikimedians, we will need to offer some kind of travel subsidy to offset much of those costs.

Like many countries, airfare and accommodation price are now very dynamic, driven by historical demand and current booking levels and capable of changing very quickly. It is therefore difficult to say with any certainty what these costs will be. However, the table below shows the lowest discount airfares at 6 May 2015 from our capital cities to and from Brisbane and the number of extra nights of accommodation required before and/or after the conference due to lack of flights at the required times to the more distant cities.

We are estimate that 1/4 participants will be local to the Brisbane area and that 3/4 will be travelling from further afield. We estimate that 30% will be professionals who are likely to funded by their employer. On that basis, 52% of attendees are likely to seek a travel subsidy or 78 people out of a registration of 150 (52-104 out of 100-200).

Air faresEdit

It should be noted that the current discount fares are approximately 50% of the cost of the full fare economy flight (some variation between cities). Generally the discount fares rise in price towards the full fare price close to the date of travel, so last minute bookings could be easily double this airfare cost. Therefore, it is desirable that we do allocation of travel subsidies as soon as possible so participants can book to get the lower prices.

Home city Distance (miles) Distance (km) Discount return airfare Extra nights Notes
Sydney 453 miles 728 km $230 0
Canberra 581 miles 935 km $413 0
Melbourne 851 miles 1 370 km $504 0
Adelaide 994 miles 1 599 km $484 0-1 May require 1 extra night as arrival time on Saturday is very tight
Hobart 1,110 miles 1 786 km $380 2 Must arrive Friday and leave Tuesday
Perth 2,245 miles 3 614 km $664 1 Must arrive Friday
Weighted average by population $420 0.2

The above average does not consider those who live outside the capital cities. The number of participants from any given regional areas is statistically less than 1 and their travel costs will be very individual, but usually their costs will be higher than those of the capital city residents as they will either first travel to their nearest capital city and then fly to Brisbane, or they will fly from a regional airport where prices are usually very high due to limited competition on the route. Regional participants are also more likely to require additional nights of accommodation than capital city participants. In addition, there will be a limited amount of travel subsidy available for those attending from outside of Australia but in the Australasian region and where there is no local Wikimedia chapter which might reasonably provide travel assistance.

Accommodation allowanceEdit

The plan is to offer a fixed allowance (currently estimated at $60 per night) for accommodation. This should cover a hostel bed or can be used towards other accommodation (additional costs at the participant's expense). Based on the assumption that 2/3rd of the participants will attend the 2 day conference and 1/3rd will attend the 3rd day, the average number of nights of accommodation alloance required (allowing for extra nights due to transport) is 2.52 (or $151 average per person at $60 per night).

Thus, at prices as of 6 May 2015, the average cost of travel expenses for capital city residents would be $420 (airfare) plus $151 (accommodation allowance), totalling $571. Although there is no intention to fully fund all travel, it is worthwhile to note that to fully fund travel for 78 people at an average cost of $571 would cost $44,538. As noted, this is an under-estimate as airfare prices will rise over time.

Allocation of travel subsidiesEdit

Wikimedia Australia is responsible for processing travel subsidy applications. The principles underpining the allocation of the funding will be:

  • maximise attendance by very active contributors
  • encouraging an active role in the conference, e.g. as presenters or volunteers
  • extent of contribution to WMF and WMAU projects both on-wiki, off-line (and also taking into account contributions to complementary "open knowledge" activities, e.g. Open Street Map, where applicable)
  • reducing geographic disadvantage (those travelling greater distances or from regional areas will typically face higher travel costs)

The allocation of subsidies will depend on:

  • the funds available
  • the number and merit of the applications received

Total cost of projectEdit

AUD $101,693 (USD $79,202 at 27 May 2015)

This assumes 150 participants and other estimates as outlined below.

Total amount requested from the Project and Event Grants program:Edit

AUD $45,000 (USD $35,047 at 27 May 2015)

This amount represents the difference between predicted income and expenditure (as shown below) of AUD $42,209 plus an allowance to reduce Wikimedia Australia's exposure in relation to those line items of expenditure which are difficult to predict (particularly the number of registrations received from active Wikimedians whose registration costs are below actual costs incurred).

Other sponsorship will be sought and any grant money that is not spent will be returned to the Wikimedia Foundation.

Additional sources of revenue that may fund part of this project, and amounts fundedEdit

Income
Source Amount Notes
State Library of Queensland AUD $20,984 Since 2010, SLQ has been a collaborator with Wikimedia Australia in a variety of activities including image donations to Commons, collaborating on Wikipedia edit training, assisting with events, and in digitising and transcribing material on Wikisource. Based on these collaborations, Wikimedia Australia applied to the State Library of Queensland for a partnership agreement in 2015; this application was successful as SLQ assessed that there was a strong alignment of goals between our organisations. As a consequence, the State Library of Queensland has agreed to donate the room hire costs ($20,984), leaving the conference to pay only for the additional staff time required ($5,030).
Wikimedia Australia AUD $23,000 Wikimedia Australia has made provision in its 2015 budget for $23,000 towards the cost of the event ($20,000 allocated to the conference plus $3,000 of the $5,000 allocated to administrative support).
Participants AUD $15,400 An estimated $15,500 will be raised from attendees, representing a mix of registration fees ($10,500) and user-pays Saturday evening reception charges ($5,000). The intention is to charge a fair cost rate to professional attendees (who will usually be paid for by their employers) of $60 per day and a discounted rate of $20 per day for Wikimedians to try to keep the cost as affordable as possible for our volunteers. The calculations of registration income make a number of assumptions of the ratios of different registration types, estimates of attendance on the optional Monday and take-up of the optional Saturday evening reception. Therefore, there is some risk that the level of registration income will not be achieved if these assumptions are not valid.
Total income AUD $59,484

Additional sponsorship will also be sought to try to further defray costs, e.g. the Saturday evening reception. The specific items subsidised may be at the wish of the sponsor.

Non-financial requirementsEdit

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any

We ask for WMF's support in promoting the conference through its communications channels and for any practical advice on project execution.

DiscussionEdit

Community notificationEdit

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talk page, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?

Communication and engagement

Basic information about the proposed conference (dates, venue, etc) has already been communicated via:

Further recruitment of participants and presenters will be via using the methods outlined above plus additionally:

  • on-wiki messages such as:
  • email to:
    • relevant Wikimedia Foundation mailing lists
    • other individuals or organisations for whom we have "implied consent" (we cannot "spam" under Australian law), e.g. personal contacts
  • social media:
    • Wikimedia Foundation's social media (if approved)

Our venue partner, the State Library of Queensland, has also offered to assist in promoting the event through:

  • their "What's On" booklet available at the library and posted to over 13,000 organisations and individuals
  • their What's On web page
  • their subscription email lists which variously target the Australian public and also GLAM and education sector audiences
  • their social media feeds, including their Facebook page, Twitter feed, and blogs

EndorsementsEdit

Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.