Grants:PEG/Stephen Wanjau - Wikimedians in Kenya/Start-up/Report

Incomplete report

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Grant reports may be marked incomplete if information requested on the grant report form, required by the grant agreement, or requested by WMF staff is not provided in a timely and complete manner. If a grantee is unresponsive or uncooperative for more than 21 days, reports will automatically be marked Incomplete.

  • To understand the reasons why this report has been marked incomplete, please review the comments on this report's discussion page.
  • Please do not change the status of this report. Email grants at wikimedia dot org with questions about this report or its status.

Compliance and completionEdit

Did you comply with the requirements specified by WMF in the grant agreement?
Answer YES or NO.
Is your project completed?
Answer YES or NO.
Did you use any of the grant funds?
Answer YES or NO.

Activities and lessons learnedEdit

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.


Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

Lessons learnedEdit

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.
What went well?
The grant created alot of traction and goodwill in the sense that we could now embark on more activities that we were somewhat limited to do before. There was a lot of energy as well probably because of the many possibilities opened up by the grant; everyone was ready and eager to get engaged.
What did not go well?
First of all would definitely be part of the funds getting misappropriated. Secondly, expected a spike in edit counts from chapter members but instead, we experienced a drop in editing from a majority of the members. This is probably due to the large amount of time spent on setting up relatively long term projects and to some extent not doing enough to sustain day to day editing habbits.
What would you do differently if you planned a similar project?
  • Setup a joint bank account with multiple signatories coupled with quarterly financial reports presented along with statements from the bank to chapter members. I think doing this would have created more transparency and accountability that would have avoided misappropriation of funds.
  • Secondly, we could have worked more on having a sustained effort of editing from our current contributor base as our first major priority for example by holding frequent editathones as opposed to planning meetings. This would have probably lead to having active editors within the chapter that could doubled up in running quality outreach events to recruit new editors later on in the future.

Project goal and measures of successEdit

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Stephen Wanjau - Wikimedians in Kenya/Start-up to review the goals and metrics listed in the approved submission.

Project goalEdit

Provide the project goal here.
  • To help the chapter kick off the ground and to improve its organizational base.
  • Increase the efficiency of chapter meetups as well as outreach in Kenya.
  • Improved Wikimedia awareness within the country.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
We succeeded in setting up an organizational model that had a well defined membership and leadership structure. Chapter meetups were more efficient moving from initially having to change spaces to having more permanet spaces in a local university and tech hub. With regards to awareness, the chapter provided a better understanding of what Wikipedia is and how it works across educational institutions and tech communities accross the country which was quite vital to getting people to a point of wanting to become volunteers and appropriately using Wikipedia content in their own work. It was difficult though sustaining awareness outside Nairobi due to lack of residing members in the region.

Measures of successEdit

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.
  • We will consider this project a success if we get more content creators, editors, government agencies and private agencies who shall give up information relevant to wikipedia.
  • Leading to a well known Wikimedia Kenya and its objectives thus leading to creation of more local relevant content since
  • We will also consider this project a success if we increase our membership base.
Provide an overall assessment of how your project went according to these measures.
We were able to create a noteable increase of understanding of how Wikipedia works which though did not result in an increase of content/edits on Wikipedia as we hoped for. We attained advanced talks with government and private agencies that were in a position of releasing content for Wikipedia, these talks however stalled as a result of missapropriated funds that eventually led to low morale and diffusion within the chapter
If you were to plan a similar project, would you measure it differently? If yes, please explain how.
For a similar project, I would still recommend these measusres of success with an emphasis getting more editors/edits and content creators. Focusing on quick small projects that encourage a day to day/frequesnt edits by Wikipedians should be a good start to build sustainable editing.


This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.
Stabilize infrastructure
Increase participation
Improve quality
Increase reach
Encourage innovation

Reporting and documentation of expendituresEdit

This section describes the grant's use of funds


Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".


Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.
Category Item description Cost (KES) Cost (USD) Notes
Travel & Logistics Transport to printing t-shirts 750 8.82
Travel & Logistics Oliver Taxi to CCN to get Permit for WTN 2,000 23.53
Travel & Logistics Oscar Transport to CCN to get permit 400 4.71
Travel & Logistics Photo Walk lunch at Savannah 3,500 41.18
Travel & Logistics Mombasa Outreach 25,000 294.12
Travel & Logistics Egerton University Outreach 13,000 152.94
Travel & Logistics Collecting T-shirts Taxi 2,000 23.53
Travel & Logistics Germany Embassy VISA Payment 13,700 161.18
Travel & Logistics Museum Appointment 2,200 25.88
Travel & Logistics Transport to JKIA-Berlin 4,000 47.06
Travel & Logistics Transport from Airport-Kenya 2,000 23.53
Travel & Logistics Germany WMCON 20,000 235.29
Travel & Logistics WLM and GLAM railways travel and lunch 1,000 11.76
Travel & Logistics Wikimania Per Diems 36,000 423.53
Meetings Cake 2,500 29.41
Meetings Party 39th Chapter 31,225 367.35
Meetings Internet for meeting 1,000 11.76
Meetings Electral Commission meet-up 1,000 11.76
Meetings Electral Commission meet-up 1,300 15.29
Meetings Elections 8,300 97.65
Meetings Credit and data bundles - Elections Team 1,500 17.65
Meetings Printing 500 5.88
Meetings 1st Board Meeting 1,200 14.12
Meetings Edit-a-thon Mugo Place dinner in town 2,015 23.71
Meetings 26th May meet-up food/drink 4,000 47.06
Meetings Board meeting 14th June 2012 at Bistro Cafe 1,400 16.47
Meetings June 30th meet-up edit-a-thon at iHub 3,100 36.47
Meetings Signing AOA and MOA at Savannah 2,600 30.59
Assets Camera 81,000 952.94 Camera is now held by chapter member for community use
Assets Memory card for camera 2,500 29.41
Administration Registration down payment 45,500 535.29
Other expenses Reimbursements 16,500 194.12 Carried over from 2011 Kabrak
Other expenses Stephen Tanzania deficit 6,000 70.59 Currency exchange fluctuations
Other expenses Unlimited Internet Alex Website 1,000 11.76
Other expenses Credit to call WFS Abbas 500 5.88
Other expenses Museum Proposal 1,200 14.12
Other expenses Wikipedia For Schools Survey 500 5.88
Other expenses Site revamp - GLAM Project Data - Alex 500 5.88
Other expenses Sending WFS package to Mombasa 700 8.24
Other expenses Interview for story-telling 2,400 28.24
Other expenses Miscellaneous 20,000 235.29 Printing syllabus documents, charges for sending funds to other chapter members
Domain and hosting Domain hosting 13,000 152
T-shirts, banners, and stationary T-shirts 10,000 117.64
T-shirts, banners, and stationary Deposit for printing t-shirts 50,000 588.23 Total of 200 t-shirts
T-shirts, banners, and stationary Business cards (3 people) 7,000 82.35
T-shirts, banners, and stationary GLAM one-pager 10,000 117.65 50 copies
Unresolved Mombasa Outreach 5,000 58.82 Not clear if this amount was paid to Oscar or not.
Unresolved Hotspot dongle 14,000 164.71 Treasurer claims was bought, but the chapter does not have it
Unresolved Unnaccounted for funds 69,934.60 822.76 Funds misappropriated by chapter member
TOTAL 544,424.60 6,405.00
Total project budget (from your approved grant submission)
7,001 USD
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the WMF grant is your only funding source)
7,001 USD
Total amount spent on this project (this total should be the total calculated from the table above)
6,405 USD
Total amount of WMF grant funds spent on this project (this total will be the same as the total amount spent if the WMF grant is your only funding source)
6,405 USD
Are there additional sources of revenue that funded any part of this project? List them here.

Remaining fundsEdit

Remaining funds from this grant have been returned to WMF in the amount of US$596.
Are there any grant funds remaining?
Answer YES or NO.
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
596 USD
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
596 USD have been returned to the WMF already.