Grants:PEG/Nkansah Rexford Nyarko- PWM GH/Wikimedia outreach in Ghana/Report

Report accepted

This report for a Project and Event grant approved in FY 2012-13 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Nkansah Rexford Nyarko- PWM GH/Wikimedia outreach in Ghana.

• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?

Answer YES or NO.

YES

Is your project completed?

Answer YES or NO.

YES

Did you use any of the grant funds?

Answer YES or NO.

YES

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

The aim was to give a spoken and with visual overview of Wikimedia Foundation to students, educators and other attendees (Talk Wikimedia) and then offer a training through a guided edit-a-thon (Wiki Edit-a-Thon). Talk Wikimedia and Wiki Edit-a-Thon did take place in institutions or in places arranged for students to attend.

Koforidua

• Koforidua Senior High Technical School - span about 2 and a half hours in an informal setting with 11 final year students of the school in a classroom block with access to wireless internet.

• All Nations University - For two Saturdays in 2 weeks, met in, first, the University's Auditorium, then the ICT laboratory of the university, with both events led by Billy James of National Society of Black Engineers with over 30 in total attendance. Spent over 3 hours each Saturday assisting and teaching attendees the use of WMF project sites.

- Images Part 1 | Part 2

- List of participants - Billy Dega James, Eunice Ndukwe, Godwin Offiong, Eduak Godwin

• NSBE Conference - All Nations University College - Talk Wikimedia with in total over 60 students in attendance from Ghana Senior High Secondary School and Koforidua Senior High Technical School.

- Images of participants

• Koforidua Polytechnic - Talked to a student of the institution about Wikimedia and Wikipedia. Student finally donated images of the campus to Wikimedia Commons and improved the article about the polytechnic

- Images of the institution

- Improved article

- Seth Duodu, student of Koforidua Polytechnic, donator of the images and contributor to the institution's article. Awarded him are, some Wikimania goodies for his contributions.

Accra

• University of Ghana (hosted by Google Ambassadors) - About 3 hours in an I.C.T lab were spent with 13 participants in introduction and training to edit. All students who attended were from University of Ghana.

- Images of outreach

- Participants - Dieu-Donne Gamele, Nii Arday Ardayifo, Nachinaba Richard, Owoh Chunekwu, Agbeshie Desmond, Seade Caesar, Appiah Ama Ivy, Akakpo Wisdom, Elikplim Ahlibi, Omane Ossei-Poku, Kenneth Bayelle, Nustuglo Richmond, Marcel Okorie.

• Methodist University (hosted by Barcamp Accra) - About 2 and half hours were spent in all. Talk Wikimedia reached about 40 people but the Wiki Edit-a-Thon session hosted only 16 people.In attendance were students from Methodist University, University of Ghana, and Keta Senior High School.

- Images

• Barcamp Kasoa - This did not take place in a school but a church auditorium where the Barcamp was being held. Talk Wikimedia reached about 20 people but the Wiki Edit-a-Thon session hosted only 6 people. Kasoa Wikipedia article was used as an example and useful edits were made to it. In attendance were students from Tema and Accra Senior High Schools, some politicians and the general public.

- Images

Tema

• Central University, Tema (hosted by Barcamp Tema) - Talk Wikimedia took place with over 50 in attendance. Interested persons at the event were followed up with personal emails on introduction to Wikipedia and contributing to articles.

- Images

- Participants - Gad Ocran, Mary Quartey-Papafio, Angela Yankey, Wilson Seyram Ameanu, Eleanor Asare, Ellis-Awuku Naa Yiren, Ato Ulzen-Appiah, Roger Adekpui, Class-Peters Nana Fynn, Edmund Laryeh, Elorm Billy Awittor

Online Projects Part of the Outreach

Wikinews Ghana’s Election - About 10 politicians-related articles were improved and a few others were started in connection with the election.

Articles helped improved

Wikibook Asanka

Images uploaded for Wikibook

Partnerships - GhanaMusic.org (MiPROMO Ghana)

Initiated by Oral Ofori, partnered with Nii Abbey, the founder and CEO of GhanaMusic.com. Looking forward to putting many contents about Ghanaian artistes and other celebrities onto Wiki Commons for use in the public domain and in Wikipedia articles. Talks currently ongoing on ways to best leverage their archives for use on Wikipedia. Content promotion on Facebook, funded by MiPROMO, pushed Planning Wikimedia from about 170 likes to over 1,800 in less than 2 weeks.

- Images of recent meetup

English to Akan Translations

Spent about 20 hours improving the English to Akan/Ewe/Ga glossary in the translation toolkit of Google, purposely to help fasten and ease translation and article writing in the local Akan, Ga and Ewe Wikipedia's.

Active improvement reduced as future of the Akan Wikipedia not encouraging.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

• Organizing the lecture events and coordinating activities relating to them went well with the support from individuals, local organizations and educational institutions.
• Lecture at events was a success with access to internet and audio-visual systems.
• Social media reach outs (via blogger, and social media handles like Google+, Facebook, etc) paid back so much well in getting interested ones on board than the 'traditional' way of reach outs
• Content promotion or ads on Facebook reached out to over 1,500 persons in less than 2 weeks, far more outweighing persons we could reach over the 5-month outreach program.

What did not go well?

• Though many were in attendance at events, subsequent contribution by the individuals is low.
• Power supply at certain parts were unpredictable and disrupted gatherings at some points.
• Time of outreach was unfavorable as many High Schools were paying more attention than ever to their final year students for their WASHSCE examination.
• Many of the schools were not willing to occupy their students with any external projects.
• Requirement of souvenirs from WMF was explicitly essential and even was a condition required for the commencement of the project. However, none got our hands, up till now. No updates currently received about the souvenirs in the last 2-3 months.

What would you do differently if you planned a similar project?

- In a similar project, our major focus will have to deal with helping attendees develop heightened appreciation for the Wikimedia Foundation project sites. We believe with strong desire and understanding of the importance of the platform, learning to and eventually contributing will be spontaneous.

- In addition, our goal will be to highly focus on using social media in reaching out to the majority of persons, since that is where almost everyone is available these days. Leveraging the power of media houses in the country will also be of prime target.

- All souvenirs to be used for the project will be made in the country. Reliance on the WMF for souvenirs will be none. If no funding from WMF will be allocated for the making of the souvenirs in the country, then no project in turn, rolls out.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Nkansah Rexford Nyarko- PWM GH/Wikimedia outreach in Ghana to review the goals and metrics listed in the approved submission.

Project goal

Provide the project goal here.

To achieve this, we will

• Train students, educators and other individuals on how to use, edit and contribute to the wiki projects generally
• Focus on the editing and generation of Ghana-related articles towards the making of Wikipedia the prime online source for reliable and rich information about Ghana
• Focus on contributing Ghana's national and ethnic cuisine to Cookbook
• Recruit contributors who will cover Ghana's December 2012 presidential and parliamentary elections and submit articles to Wikinews and images to Wikimedia Commons
• Focus on gathering images of Ghanaian cuisine to Wikimedia Commons to support recipes submitted to Cookbook
• Publicize Portal:Ghana as an online hub for educational content covering our country

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.

• The goal to train students, educators and other individuals was achieved. At gatherings such as Barcamps, people of diverse professional specialty converge, thus the training reached students, educators and individuals.
• For instance, the Wiki for Election campaign focused in content generation, and article improvement/creation specifically tailored to Ghana and election-related. Our goal in this regard was achieved.
• Cookbook - Images of articles to be added on cookbook have been uploaded. Articles about these images being worked on.
• Recruited a few Ghanaians who helped in expanding articles relating to Ghana's presidential and parliamentary elections in 2012.
• Publicizing the Portal:Ghana, though done, yielded not the expected results. Our goal in this respect, we think was not achieved. Interestingly, our blog page yielded much fruitful results than the Ghana Portal page.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

1. How many articles and photos were written and uploaded at the end of the project?

   At least, 40

2. How many people signed up for Wikimedia account as at the end of the outreach?

   As at the time of submission, newly signed up members to Wikimedia are 18. Still counting.

3. How many Wikimedia clubs were established in various visited High Schools outreach?

   None were established as outreach in High Schools weren't successful

4. How many articles were improved and or added about Ghana during our various Wikipedia-related edit-a-thons?

   At least, 15 articles.

5. How many recipes and corresponding images were submitted?

   At least 7

6. Did we successfully get any professional writers, bloggers and/or journalists to contribute articles and news and Wikinews?

   Yes, but not many.

Provide an overall assessment of how your project went according to these measures.

Generally speaking, the project highly met majority of its intended measures of success.

If you were to plan a similar project, would you measure it differently? If yes, please explain how.

No.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure

Increase participation

Over 25 persons signed up to Wikipedia and many others heard the good news about Wikimedia etc.

Improve quality

Quality pictures and or articles were uploaded and started respectively during the outreach.

Increase reach

In total, [4] Senior High Schools (reaching about 50 students) and [3] Universities (reaching about 100 students) were reached.

Encourage innovation

Content promotion on Facebook moved the outreach a step further in reaching out the tens of hundreds of person. Introduced by MiPROMO, it was innovative enough to grab the attention of many and add them to our fold.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Documentation of expenditures has been received by WMF.

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".

YES

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.

Legend:

1. Green-highlighted
   rows refers to Actual expenses made
2. Grey-highlighted
   rows refers to sections of original budget for grant

Item	Amount	Purchased	Why?	Unit Price	Total price ($USD)
Chromebooks	3	No	Not available in stores locally. Had to purchase online, and ship to Ghana. Total cost of that would be too expensive. Event attendees were encouraged to bring PCs along.	(449 x 2) + 119	1017
Google Nexus 10	1	No	Not available in stores locally. Had to purchase, and ship down. Total cost will exceed budgeted amount.		399
Samsung Galaxy Note 10.1 (Tablet)	2	Yes	Used as last resort to double up for camera and Chromebooks. We usually hand them out in meetings to any one who could not bring a laptop	600	1200
Projector	1	Yes	For use in displaying presentations and/or slides in schools and at conferences		750
Travelling bags	2	No	No computers were bought. Projector box was good for transport and of high safety.	100	200
Camcorder	1	No	Samsung S2 Tablet 10.1 served the purpose of a video camera.	250	250
Camcorder Stand	1	No	No Camcorder bought	30	30
Transportation	Within 3 cities targeted	Yes	Economical road trips to enable photography for uploads	60	180
PWMGH Souvenirs	At least 100. Requested below from WMF.	No	Never got our hands for use throughout the whole project time-span, though shipped to Ghana. Shipping agent discrepancies causing delay. Current resolution update? Unknown.
Internet Modems	3	Yes	Bought 2 Mifi Vodafone Modems instead. Spent additional $5 each to unlock device to support other mobile networks. Runs on battery, and supports up to 5 Wifi, 4 more extra PC support over the traditional internet modem via USB.	90	180
Stationery	16x27 stickers (50) and 5x7 stickers (100)	No	Will print 50 16 by 27 and 100 5 by 7 sticker posters		65
Reserves (possibly later used for Legal Registration)		Yes	If/when the group is recognized as Wikimedia Ghana, these funds will be used for incorporation as a not-for-profit organization, aka Non-Governmental Organization (NGO) in Ghana. Otherwise, they are reserves.	Amount currently at the bank	300
Letter printing and mailing					25
Miscellaneous			Catered for by Treasury Bill investment returns. Met expenses for Visa Cards ATM withdrawals, unlocking modems, $16 for Fedex warehouse charges, $35 moving to an fro Fedex offices, plus payments at Customs Office in attempt to claim goodies from WMF which didn't suffice. Other transportation costs were met		~$110
Total of greened rows.			Refers to actual expenditures made		2720
Total remaining amount			Refers to total amount remaining with treasury bill returns and allocated $300 for legal registration inclusive		586
Total grant amount			Refers to total amount initially received from WMF		3,306

Total project budget (from your approved grant submission)

$3,306

Total amount requested from WMF (from your approved grant submission)

$ 3,306

Total amount spent on this project (this total should be the total calculated from the table above)

$ 2,720

Total amount of WMF grant funds spent on this project (this total will be the same as the total amount spent if the WMF grant is your only funding source)

$ 2,720

Are there additional sources of revenue that funded any part of this project? List them here.

Yes. Treasury Bill investment returns

Remaining funds

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Are there any grant funds remaining?

Answer YES or NO.

YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

$ 586 ~ GHC 1,000 GHC

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

Yes. We do intend to return the total amount remaining ($ 586) minus the allocated $ 300 for the legal registration, thus $ 286.