Grants:PEG/MrjohnCummings/UNESCO Wikimedian in Residence/Report
- Report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:PEG/MrjohnCummings/UNESCO Wikimedian in Residence.
- You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
- You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.
Project status
edit- Did you comply with the requirements specified by WMF in the grant agreement?
- Yes
- Is your project completed?
- The project is ongoing but this section of the overall project is completed
Activities and lessons learned
editActivities
edit- 1. Train UNESCO and its partner organisations to contribute to Wikimedia projects: The project will create and improve content receiving 100,000,000 views per year on Wikimedia projects, educate 1000 people in over 200 organisations to learn more about Wikimedia projects. This will include 200 newly registered users trained to contribute to Wikimedia projects and 500 articles formally reviewed by experts.
- Wikipedia:Adding open license text to Wikipedia was created to share content from any open license text source to Wikipedia
- 2. Make content from the archives of UNESCO and its partners available on Wikimedia projects: This project will facilitate the upload of 30,000 images, audio files, videos, data and other content to Wikimedia projects from UNESCO archives (24,000 images), UNESCO Institute for Statistics (UIS)and other sources including 10 organisations changing their content license to be Wikimedia compatible, a completed pilot project is outlined in the Goal section.
- Wikiproject United Nations photo repository
- Finding unused media: A series of drop down menus to show which files are not used from a specific Commons category on each Wikimedia project in each language.
- Create and improve Wikipedia articles: A new use of Dynamic Wikidata Lists to create a kind of multilingual Wikimedia project article list.
- Translate UNESCO media descriptions: A drop down list to show which UNESCO media files are lacking a description in which languages with a simple guide to add new languages.
- Add data using sources: a list of tasks to complete within Wikidata that are outlined and tracked using Wikidata queries.
- Presentation to senior management at UNESCO to get consensus on open licensing
- Mapped all UNESCO content currently available in all the different repositories
- Worked with UNESCO staff outline requirements for new media archive and for it to be created including licensing.
- Created new UNESCO content template with Mike Peel https://commons.wikimedia.org/wiki/Template:UNESCO_archive to properly ingest different kinds of content.
- Worked with UNESCO staff to release some content from World Heritage archives.
- The creation of a UNESCO Internet Archive collection to provide an online backup of UNESCO content
- The trial release of a wide range of content from UNESCO archives (over 1000 files) to show impact and to define technical issues with API and different file types. The files were uploaded both manually and using the API.
- Make all descriptions of the Biosphere Reserves (available in English, Spanish and French) available under the Creative Commons CC-BY-SA Open Access license so they can become Wikipedia articles for the sites where no articles exist.
- Creation of a guide on contributing to Wikimedia projects specifically for Biosphere Reserve.
- Recategorising existing media uploads from Biosphere Reserves so their usage can be measured
- Imported 210 files from https://www.flickr.com/photos/drytortugasnps/
- Imported 324 files from https://www.flickr.com/photos/rockynps/
- Imported 83 files from https://www.flickr.com/photos/denalinps/
- Wiki Loves Earth Biosphere Reserves
- A semi automate the process by showing which Biosphere Reserves are missing an article in each language
- 3. Create a model and resources to encourage other UN organisations and their partner organisations to engage with Wikimedia: We will contribute to the process of creating comprehensive resources (documentation and a tool chain) which will be an amalgam of existing resources and new resources created by myself and the wider Wikimedia community. This project will act as a model that can be followed by other UN agencies and their partners to open up their content and engage with Wikimedia and the wider open education movement.
- Wikiproject United Nations web pages
- Wikidata:Dataset Imports
- Wikidata:Data donation
- Wikidata:Data Import Guide
- Commons:Simple media reuse guide
- Commons:Flickr2Commons
- Wikimedia Documentation Directory (plan) (now replace by Wikimedia Resource Center)
- Wikidata Partnerships and Data Imports page
- Planning UNESCO metrics page
- Bug reports
- Defined a tool to fix common categorisation issue when mass uploading content to Wikimedia Commons.
- Show Wikipedia Zero banner across all Wikimedia projects
- Metrics tool for video plays
- Video height error in gallery
- Create translation campaigns using Wikidata queries 1, 2
- Shorten attribution credit lines in Mediaviewer for easier attribution
- Add tickbox to return only high quality media in Commons search results to make searching for high quality images easier
- Commons file translations
- Bug when uploading large files
- Guide for Biospheres to share their information on Wikimedia projects
- 4. Disseminate and promote information on the project and its outcomes, open licensing and engaging with Wikimedia: To disseminate information about and produced by the project as widely as possible with the aim of moving further towards making open licensing the standard for scientific, cultural and educational organisations and engagement with Wikimedia common practice.
- Working with United Nations Open Access Working Group
- UNESCO Promoting Wiki Loves Monuments to its 2 million Twitter followers
- Attended the 4th World Congress of Biosphere Reserves
- Wrote my section of the article 10 Wikipedians partnering with medical organizations to improve online health information
- Wrote a section on my project is the Grants Evaluation Newsletter
- Wrote a section for This Month in GLAM
- Presentation at Wikimania 2016
Lessons learned
edit- What worked well?
- * UNESCO very willing to work with Wikimedia, there is a very clear alignment of goals, they have a mandate to promote open licenses
- * There are 100s of opportunities for projects at UNESCO
- * Promoting Wiki Loves Monuments to UNESCO’s 2 million Twitter followers
- What didn't work?
- Keeping to the project goals: some of the individual targets were not relevant due to lack of deep understanding of the organisation before the project started. The project goals do not accurately represent the value of the work done and the progress made towards the goals especially relating to the documentation I have created. Many of the individual targets have not been met due to the extra work needed to create documentation that are prerequisite to fulfilling the other goals. There are many opportunities for the project outside the project goals, UNESCO are experts on some of the structural problems within Wikimedia including the engagement with the global south, diversity and gender. Additionally there is a great deal of opportunity to understand Wikimedia in the context of education as a whole through UNESCO’s role as a global monitor for education.
- Adequate documentation: Assuming there would be adequate documentation. There are many more in progress activities than completed ones, this is mainly due to the lack of high quality resources available to work with that I had to create that the activities are dependent on, I would estimate that I have spent 70% of my time creating basic documentation
- Lack of capacity: There is a lack of time rather than lack of opportunity for activities with UNESCO.
- What would you do differently if you planned a similar project?
- More research on the organisation: it is a very large organisation and more difficult to understand from the outside Checking to make sure the instructions existed: I assumed that instructions for processes and tasks I wanted to do as part of the project existed already.
Learning patterns
editLearning patterns/Understanding the shared goals of an external organisation and Wikimedia
Outcomes and impact
editOutcomes
edit- Provide the original project goal here.
- 1. Train UNESCO and its partner organisations to contribute to Wikimedia projects: The project will create and improve content receiving 100,000,000 views per year on Wikimedia projects, educate 1000 people in over 200 organisations to learn more about Wikimedia projects. This will include 200 newly registered users trained to contribute to Wikimedia projects and 500 articles formally reviewed by experts.
- 2. Make content from the archives of UNESCO and its partners available on Wikimedia projects: This project will facilitate the upload of 30,000 images, audio files, videos, data and other content to Wikimedia projects from UNESCO archives (24,000 images), UNESCO Institute for Statistics (UIS)and other sources including 10 organisations changing their content license to be Wikimedia compatible, a completed pilot project is outlined in the Goal section.
- 3. Create a model and resources to encourage other UN organisations and their partner organisations to engage with Wikimedia: We will contribute to the process of creating comprehensive resources (documentation and a tool chain) which will be an amalgam of existing resources and new resources created by myself and the wider Wikimedia community. This project will act as a model that can be followed by other UN agencies and their partners to open up their content and engage with Wikimedia and the wider open education movement.
- 4. Disseminate and promote information on the project and its outcomes, open licensing and engaging with Wikimedia: To disseminate information about and produced by the project as widely as possible with the aim of moving further towards making open licensing the standard for scientific, cultural and educational organisations and engagement with Wikimedia common practice.
- Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
- Goal 1: Train UNESCO and its partner organisations to contribute to Wikimedia projects Due to lack of resources for training, lack of staff time and the Wikimedia Foundation study showing the 1% retention rate of new editors I have concentrated on an alternative to training that will provide the same effect by creating a process to reuse open license text. Goal 2: Make content from the archives of UNESCO and its partners available on Wikimedia projects UNESCO have agreed to make all their content available under an open license except where existing licensing agreements prohibit it. I have worked with UNESCO staff to collate all existing UNESCO materials and defined the needs for a central content repository for UNESCO that can automatically upload content to Wikimedia Commons with no additional staff time needed. Mediabank is now complete and will be populated with content at some point in the near future. Currently I’m unable to upload the images as they are not on the platform year. I created Wikiproject UNESCO which I later changed to with Wikiproject United Nations to organise contributions and reuse of UNESCO content. A central repository will also to make it very easy for other UN agencies to share their content on Wikimedia projects Goal 3: Create a model and resources to encourage other UN organisations and their partner organisations to engage with Wikimedia Working with UNESCO means that the resources I provide to people must be very high quality. Much more of my time than expected has been needed to create some of the resources that were required to run the project, this work is reflected in the number of documents I have created. The project has highlighted a lot of shortcomings in existing resources and this has meant that I have had to create new resources. Goal 4: Disseminate and promote information on the project and its outcomes, open licensing and engaging with Wikimedia UNESCO is the leading UN organisation on education. The largest opportunity at UNESCO is the ability to influence organisations to contribute to Wikimedia through open licensing, something that has already started to happen through promotion of the Wiki Loves competitions on UNESCO social media channels to over 2 million followers.
Progress towards targets and goals
editProject metrics
edit1. Train UNESCO and its partner organisations to contribute to Wikimedia projects: The project will create and improve content receiving 100,000,000 views per year on Wikimedia projects, educate 1000 people in over 200 organisations to learn more about Wikimedia projects. This will include 200 newly registered users trained to contribute to Wikimedia projects and 500 articles formally reviewed by experts
Target Outcome | Achieved outcome | Explanation |
Create and improve content receiving 100,000,000 views per year | 10,000,000 | Lack of a central repository for UNESCO to share its content with the public significantly delayed and stopped content being uploaded |
Educate 1000 people in over 200 organisations | 1000 | Achieved through attending the Biosphere Conference (including Creation of a guide on contributing to Wikimedia projects specifically for Biosphere Reserves) and UNESCO promoting Wiki Loves Monuments on UNESCO social media to 2 million people |
200 newly registered users | 0 | Target abandoned, based on training people which was not realistic given the limited time staff had. |
500 articles formally reviewed by experts | 0 | Target abandoned to focus on the process to adding Open License text from UNESCO publications |
2. Make content from the archives of UNESCO and its partners available on Wikimedia projects: This project will facilitate the upload of 30,000 images, audio files, videos, data and other content to Wikimedia projects from UNESCO archives (24,000 images), UNESCO Institute for Statistics (UIS)and other sources including 10 organisations changing their content license to be Wikimedia compatible, a completed pilot project is outlined in the Goal section.
Target Outcome | Achieved outcome | Explanation |
Upload of 30,000 images, audio files, videos, data and other content to Wikimedia projects from UNESCO archives | 3,000 images
Data is difficult to measure |
Lack of working UNESCO content archive
Wikidata upload process was undocumented, time was spent instead working on a documented upload process available for everyone to use. |
10 organisations changing their content license to be Wikimedia compatible | Time was spent instead on documentation |
3. Create a model and resources to encourage other UN organisations and their partner organisations to engage with Wikimedia: We will contribute to the process of creating comprehensive resources (documentation and a tool chain) which will be an amalgam of existing resources and new resources created by myself and the wider Wikimedia community. This project will act as a model that can be followed by other UN agencies and their partners to open up their content and engage with Wikimedia and the wider open education movement.
Target Outcome | Achieved outcome | Explanation |
We will contribute to the process of creating comprehensive resources (documentation and a tool chain) which will be an amalgam of existing resources and new resources created by myself and the wider Wikimedia community. | Yes | Much of the project time was spent on basic resources needed by everyone to run projects, much of the basic documentation was missing |
This project will act as a model that can be followed by other UN agencies and their partners to open up their content and engage with Wikimedia | Yes | I’ve joined the UN Open Access working group, several other agencies are interested in working with Wikimedia. |
4. Disseminate and promote information on the project and its outcomes, open licensing and engaging with Wikimedia: To disseminate information about and produced by the project as widely as possible with the aim of moving further towards making open licensing the standard for scientific, cultural and educational organisations and engagement with Wikimedia common practice.
Target Outcome | Achieved outcome | Explanation |
Aim of moving further towards making open licensing the standard for scientific, cultural and educational organisations and engagement with Wikimedia common practice | Promotion of Wiki Loves Monuments helped to show the value of open licensing to over 2 million Twitter followers |
Global Metrics
editWe are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.
- Next to each required metric, list the actual outcome achieved through this project.
- Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."
For more information and a sample, see Global Metrics. Global metrics
N° | Global metric | Result | Notes |
1 | Number of active editors involved | 100 | Involvement includes importing data to Wikidata, working on issues that I have encountered during the project, advice, adding media I have uploaded to Commons to other projects. |
2 | Number of newly registered users | Unknown but probably at least 100 | An easier and more sustainable way of importing content that doesn’t involve direct training of people to upload content to Commons was found.
Promotion of Wiki Loves Monuments to over 2 million followers led to more people taking part in the competition, we are currently unable to measure how many. |
3 | Number of individuals involved | 200 | Includes UNESCO staff who have not contributed to Wikimedia directly and new contributors to Wiki Loves Monuments |
4a | Number of new images/media added to Wikimedia article pages | 200 | 1, 2 |
4b | Number of new images/media uploaded to Wikimedia Commons | 3,000+ images and videos | Files categorised in Category:Media files produced by UNESCO and Biosphere Reserve categories |
5 | Number of articles added or improved on Wikimedia projects | 200+ | Imported descriptions of Biosphere Reserves from UNESCO website to Wikipedia |
6 | Number of bytes added to and/or deleted from Wikimedia projects | English Wikipedia:
French Wikipedia: Wikidata: Wikimedia Commons: Meta: Total: |
Wikipedia: articles
Wikidata: Wikidata items, Wikidata values Wikimedia Commons: Images and videos, guides and community communication Meta: Guides and community communication |
- Learning question
- Did your work increase the motivation of contributors, and how do you know?
- Much of the project (probably 70% of the time) was spent on improving basic resources needed to do projects. Many of them are resources needed by the majority of projects working with external organisations or for people who want to learn to contribute.
Impact
editWhat impact did this project have on WMF's mission and the strategic priorities?
Option B: How did you improve quality on one or more Wikimedia projects?
- UNESCO promoting Wiki Loves Monuments to its 2 million Twitter followers very probably increased the number of people taking part.
- The documentation I created has been used widely
Documentation | Page views from Sept 2015 - Dec 2016 |
Wikipedia:WikiProject United Nations | 2,730 |
Wikipedia:Adding open license text to Wikipedia | 530 |
Wikidata:Dataset Imports | Data unavailable |
Wikidata:Data donation | 7664 |
Wikidata:Data Import Guide | Data unavailable |
Commons:Simple media reuse guide | 2,401 |
Commons:Flickr2Commons | 14,746 |
Reporting and documentation of expenditures
editThis section describes the grant's use of funds
Documentation
edit- Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
Yes
Expenses
edit- Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Item number | Category | Item description | Unit | Number of units for first 6 months | Number of units for 12 months | Cost per unit | Total cost for 12 months in Euros | Total cost for 12 months in US Dollars | Notes |
1 | Venue | Office space at UNESCO office (World Heritage Centre, 7 Place de Fontenoy, 75007 Paris, France) | 1 desk, managed reception, access to meeting rooms, landline | 1 | 1 | See notes | € | $ | Both office space and staff support for externally projects are calculated by the standard UNESCO percentage of programme support costs at 13% of the total project expenditure. |
2 | Project management | UNESCO staff time and expertise | 1 hour | Equivalent to 127 hours | Equivalent to 254 hours | See notes | € | $ | See below |
3 | Project management | UNESCO Wikimedian in Residence salary and taxation | 1 hour | 975 hours | 2042 hours | €18.81 | €38419.36 | $43567.54 | The salary is calculated as the lowest point of the salary bracket of Wikimedia UK funded Wikimedian in residence positions in London (£25,000 - £30,000) and adjusted for the difference in living costs in Paris of -7%,
The hourly rate equivalent of €18.81 including taxes ($21.56) is 13% less than the previously funded $25/hr rate of the Institutional Growth and Community Fellow. |
4 | Project management | Wikimedia UK staff time, all services are laid out in the Chapter Involvement section | 1 day | 2.5 | 5 | €156.47 | €782.35 | $886.60 | Details of all services are laid out in the Chapter Involvement section, 5 days staff time at £120 per day |
11 | Travel | Travel to UNESCO partner organisations | Budget for travel to UNESCO partners | 0.5 | 1 | €1500 | €1500 | $1699.87 | Estimated travel budget to UNESCO partners funded by them. |
12 | Wikipedia Science Conference | Ticket | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.55 = £1 | N/A | $44.95 | Receipt sent to WMF |
13 | Wikipedia Science Conference | Travel (Eurostar) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.55 = £1 | N/A | $96.87 | Receipt sent to WMF |
14 | Wikipedia Science Conference | Travel (Eurolines) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.55 = £1 | N/A | $62.00 | Receipt sent to WMF |
15 | Wikipedia Science Conference | Food (combined) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.55 = £1 | N/A | $37.97 | Receipt sent to WMF |
16 | Mozilla Festival 2015 | Ticket | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.57 = £1 | N/A | $70.65 | Receipt sent to WMF |
17 | Mozilla Festival 2015 | Travel | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.57 = £1 | N/A | $149.15 | Receipt sent to WMF |
18 | Mozilla Festival 2015 | Local travel (combined) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.57 = £1 | N/A | $39.25 | Receipt sent to WMF |
19 | Mozilla Festival 2015 | Food (combined) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.57 = £1 | N/A | $16.56 | Receipt sent to WMF |
20 | WMUK meeting, 4th - 7th December 2015 | Travel | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.4 = £1 | N/A | $149.80 | Receipt sent to WMF |
21 | WMUK meeting, 4th - 7th December 2015 | Local travel (combined) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.4 = £1 | N/A | $15.22 | Receipt sent to WMF |
22 | WMUK meeting, 4th - 7th December 2015 | Local food (combined) | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.4 = £1 | N/A | $8.47 | Receipt sent to WMF |
23 | 4th World Congress of Biosphere Reserves | Flights + Hotel | N/A | 0 | 1 | N/A, original price in GBP, exchange rate $1.4 = £1 | N/A | $1,188.60 | Receipt sent to WMF |
24 | 4th World Congress of Biosphere Reserves | Food (combined) | N/A | 0 | 1 | N/A original price in Peruvian Sols, exchange rate 3.3sol = $1 | N/A | $66 | Receipt sent to WMF |
25 | 4th World Congress of Biosphere Reserves | Taxi to and from airport (excess to grant amount covered by grantee) | N/A | 0 | 1 | N/A original price in Peruvian Sols, exchange rate 3.3sol = $1 | N/A | $36.31 covered by grant, total cost was $50 | Receipts not available |
26 | Equipment | Canon 6D camera | 1 | 1 | 1 | €3704.82 | €3704.82 | $4198.49 | Canon 6D camera and lens which will be used to document the residency (e.g in person training sessions and conferences) to enhance reporting and storytelling. |
27 | Merchandise | Printed booklets | 1 | 190 | 190 | €1.38 | €262.20 | $300.40 | Provided by Wikimedia UK, £200 |
28 | Merchandise | Metal Wikipedia globe badges | 1 | 200 | 200 | €0.63 | €126 | $142.79 | Merchandise provided by Wikimedia UK, £100 |
29 | Merchandise | Assorted Wikimedia stickers | 1 | 275 | 275 | €0.47 | €130.51 | $147.90 | Merchandise provided by Wikimedia UK, £100 |
30 | Bank fees | € | $ | ||||||
31 | Contingency | Equipment | N/A | N/A | N/A | N/A | €150 | $169.99 | Included to cover eventuality of equipment hire or purchase of small items e.g. cables, adaptors for presentations and training sessions Risk probability: 35% |
32 | Contingency | Venue space and volunteer expenses | N/A | N/A | N/A | N/A | €150 | $169.99 | Given that a key focus of the role is increasing awareness with appropriate regional partners, there is a possibility of conducting training or meetings outside of UNESCO’s main offices Risk probability: 25% |
33 | Contingency | Unanticipated local travel expenses | N/A | N/A | N/A | N/A | €180 | $203.98 | Should there be in-country opportunities of key meetings or conferences this contingency would allow me to attend Risk probability: 45% |
Project support obtained | €12635.05 | $14475.98 | 30.28% of total project cost for the first 6 months 24.4% of total project cost for 12 months | ||||||
Project funding requested | €38669.36 | $44303.49 | 68.91% of total project cost for the first 6 months 74.67% of total project cost for 12 months | ||||||
Contingency funding requested | €480 | $543.96 | 0.81% of total project cost for the first 6 months 0.93% of total project cost for 12 months | ||||||
Total project cost | €51784.41 | $59323.43 |
- Total project budget (from your approved grant submission)
- €51784.41
- Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
- €38669.36
- Total amount spent on this project
- €51784.41
- Total amount of Project and Event grant funds spent on this project
- All €38669.36 was spent on my time at a rate of €18.81 per hour
- Are there additional sources that funded any part of this project? List them here.
As documented in the grant application UNESCO provided in kind costs. Additionally Wikimedia Sweden provided funded for me to continue working at UNESCO on a related project allowing me to work on this project for longer. I have secured a grant for 50% of my time through Wikimedia Sweden, allowing the continuation of the project for an additional year. The Connected Open Heritage project will further some of the goals of this project, however it will only advance the goals of this project related to immovable cultural heritage but much of the documentation created could be altered for UNESCO specific audiences and a general audience. An outline of funding timelines for the two projects:
2015 | 2016 | 2017 | |||||||||||||||
Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | June | July | Aug | Sep | Oct | Nov | Dec | Jan | Feb |
Wikimedia Foundation 100% | Wikimedia Foundation 50% | Wikimedia Foundation 50% (assuming extension application is successful) | Wikimedia Foundation 100% (assuming extension application is successful) | ||||||||||||||
Wikimedia Sweden 50% Connected Open Heritage Project |
Remaining funds
edit- Are there any grant funds remaining?
- Answer YES or NO.
N0
- Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
-
- If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
- Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
Not applicable