Grants:PEG/MADe - WM BE/WLM BeLux 2013
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- Funded
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This grantee has requested a change to the budget submitted here and this change has been approved by WMF. Please see the discussion page for details.
Basic information edit
Project details edit
- Official project name
- WikiLovesMonuments BeLux 2013
- Project start date (include month, day, and year)
- June 1, 2013
- Project completion date (include month, day, and year)
- November 15, 2013
- Please describe the project in 1–2 sentences
- Organisation of the yearly WikiLovesMonuments competition in Belgium and Luxembourg.
Financial details edit
- Currency requested
- EUR
- Amount requested in currency requested
- 4.340 EUR
- Equivalent amount in US$ on the date of this submission
- 5.590 USD
- List the exchange rate used to calculate the amount listed in US$
- 1,29 (as of July 9, 2013)
Grantee details edit
- Are you an organization, an individual, or an individual submitting on behalf of a group?
- Wikimedia Belgium is in a startup phase. It has not yet been incorporated, so at the time of application this is a group of Wikimedians.
- Group information
-
- Name of group:
- Wikimedians in Belgium wishing to become Wikimedia Belgium
- Purpose of group:
- Link to information about your group:
Contact information edit
- 1st Project Lead
-
- Project lead name:
- Maarten
- Project lead username or email:
- Project lead title (position within group), if any:
- Project Manager
- Project lead name:
- 2nd Project Lead
-
- Project lead name:
- Dimitar P. Dimitrov
- Project lead username or email:
- User:Dimi_z or dimitar.parvanov.dimitrov@gmail.com
- Project lead title (position within group), if any:
- Project Manager
- Project lead name:
- 3rd Project Lead
-
- Project lead name:
- Romaine
- Project lead username or email:
- Project lead title (position within group), if any:
- Project Manager
- Project lead name:
Goals and measures of success edit
Project goal edit
- Project goal
- We want to encourage and facilitate the capturing and uploading of photographs of Belgian and Luxembourg heritage sites or monuments in September (goal I). On an organisatorial level, we want to strengthen our organisation (goal IIa), achieve a high media coverage (goal IIb) and anchor our relationship with the different collaborating organisations (goal IIc).
Measures of success edit
- Measures of success
We will consider this project a success if we can:
- Get 10.000 uploaded pictures of Belgian and Luxembourg heritage sites (4403 in 2012, 6102 in 2011) (goal I)
- Get 40 new contributors (both in 2011 and 2012 around 20 new contributors) (goal I)
- Achieve a high 'diversity' of the uploaded pictures and contributors (eg. professional photographers vs hobby photographers, Dutch/French/German contributors) (goal I)
- Create of a professional volunteering organising team (goal IIa)
- Achieve the same media impact as last year (goal IIb)
- Get a commitment from the partners for Wiki Loves Monuments 2014 during the Award Session (goal IIc)
Project scope and activities edit
The project is centered around the organisation of WikiLovesMonuments in Belgium. We will organise the following activities:
- Part 1- July meeting of the project volunteers
Meeting with all people wanting to collaborate. Clarify what needs to happen, what we expect from everybody, who will do everything. We estimate the full project team to be present (6 persons).
- Part 2- September start-up meeting
Startup meeting. We estimate that the core team will be present (4 people). We will invite interested people and contributors to be present. During the meeting, we will present the competition to them, and will show them how to upload, how to file the images ...
- Part 3- Judging session
Come together with the six judges. These judges will have had two weeks of time to make their personal shortlist of 10 images. During the judging event, the judges will discuss how the winning image should look like, and they will make the final list of winners.
This event will probably be hosted by "Heemkunde Vlaanderen" in a heritage building ("Huis De Zalm" in Mechelen)
- Part 4- October Award Session
Award session. We will give away our prices, thank all collaborating organisations and the contributors. Networking possibility. Event supported by the KIK-IRPA. They will arrange for a venue, catering, and staffing during the event.
Budget and resources edit
- Project budget table
| Description | costs requested from WMF (EUR) |
costs borne by external party (EUR) |
Total costs (EUR) |
| Part 1: July meeting of the project volunteers | |||
| Accomodation | 450[1] | 450 | |
| Travel expenses | 180[2] | 180 | |
| Part 2: September start-up meeting | |||
| Accomodation | 300[1] | 300 | |
| Travel expenses | 120[2] | 120 | |
| Part 3: Judging session | |||
| Gift packages for the judges | 150[3] | 210[3] | 360 |
| Travel expenses | 120[2] | 120 | |
| Venue rental | 125[4] | 125 | |
| Part 4: October Award Session | |||
| Award prices | 600[5] | 350[6] | 950 |
| Catering during the reception | 460[7] | 460 | |
| Venue rental + crew hire | 1250[7] | 1250 | |
| Travel expenses | 1200[8] | 1200 | |
| Accomodation | 450[1] | 450 | |
| Compensation for team (diner) | 120[9] | 120 | |
| Part 5: General costs | |||
| Website | 50[10] | 50 | |
| Postal address | 240[11] | 240 | |
| Cellphone expenses | 100[12] | 100 | |
| Project Management Costs | 1750[13] | 1750 | |
| Total | |||
| 3885 EUR | |||
- Total cost of project
9065 EUR 8225 EUR EUR
- Total amount requested from the WMF Grants Program
5180 EUR 4340 EUR
43% 47% of the total project, about 4000 euro, will be sourced externally.
- Additional sources of revenue that may fund part of this project, and amounts funded
The following organisations have supported the project in the past, and have shown interest to support the project this year as well:
 |
 |
 |
 |
| Royal Institute for Cultural Heritage | Agentschap Onroerend Erfgoed (VIOE) | Institut du Patrimoine Wallon | Brussels Capital Region |
- ↑ a b c We have a international project team, with people from different countries, and the majority living far away from the capital Brussels. We will need to provide some sort of accomodation for them. This was discussed with the persons from the project team living in Brussels. They will allow for some proper "couchsurfing". Normal accomodation would be about 75€ pp pn. This would be 6x75€ = 450€ for the july meeting and the award session, and 4x75=300€ for the startup meeting
- ↑ a b c Calculated at an average travel cost of 30€ for car/train/bus. For the july meeting and award session (6 people present): 180€, for the startup meeting 120€.
- ↑ a b Last two years, we worked with 6 judges. We will give them a little present (value of 25€). The governmental organisations thank them with the same book package the WLM winners will get (approx 35€ pp)
- ↑ Heemkunde Vlaanderen has shown interest to arrange for the venue location for the final judging meeting. This cost includes coffee, water and sweets.
- ↑ Similar prices as the last two editions: 1x 250€, 2x 100€, 3x 50€ (vouchers)
- ↑ Two project partners have pledged to donate 10 packages to the winners (eg. books, subscription to heritage magazines, free entry tickets for museums). These price packages were are an estimated 35€ pp worth
- ↑ a b As the last two years, the KIK/IRPA pays for a venue rental central in Brussels, top quality catering, and staffing during the event. This kind of support is very important for the organisation.
- ↑ Due to the international structure of the project team (people from Bulgaria, Luxembourg, The Netherlands, South Africa) we included three international travels in the budget.
- ↑ Diner and drinks for the project team after the award session. This serves as a thank you for their work. Estimated at
3520€ pp. - ↑ The existing website will be used.
- ↑ As included in the WM BE startup grant
- ↑ Estimation, ment for the telephone expenses incurred as part of the project.
- ↑ Project leads and volunteers are fulltime employed and will need to take unpaid leave in order to meet the different governmental organisations during working hours. We propose to compensate them for this periods, at 125 EUR a half day. We estimate we will need
107 full days during the project. Eligible volunteers will send an invoice for the amount; these costs are considered as expenses in Belgian tax law
Non-financial requirements edit
- Requests for non-financial assistance
- By the current timeline, we will have incorporated Wikimedia Belgium before August. We also estimate to have finished the Affiliation procedure with the WMF before the competition month (September). For full certainty, we would ask for the right to use the Wikimedia logos during the competition. We will ask confirmation from trademark AT wikimedia.org after the grant is secured.
- Wikimedia t-shirts for the project staff (4-8 people)
Resources edit
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- Resources
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- We have a strong track record in organising this event in Belgium in 2011 and 2012.
- We are building a experienced team that will support the organisation this year
- We expanded our media coverage last year (source), and will continue approaching new media organisations this year
- The governmental organisation that supported our project the past years have pledged to support this year's edition
Impact edit
In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.
Fit to strategy edit
- How will this project support the key organizational objectives of
- increasing reach (more people will access or contribute to Wikipedia or our other projects),
- participation (more people actually contributing),
- quality (more content, more useful content, or higher-quality content),
- credibility (more trust in our projects),
- organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
- or financial sustainability (how it will help you achieve more in the long run)?
- This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.
- We organised the event the last two years. This year we want to accomplish the following objectives:
- Quality and quantity (goal I). Firstly, the competition will lead to a influx of new contributors and more quality images. This is proven by the results in 2011 and 2012.
- organizational maturity (goal IIa). Wikimedia Belgium considers WLM as his year's "pilot program" in the creation of the Belgian chapter. During the competition and the organisation of the competition, we will gather interested people and volunteers. We want to show them that WM BE is alive and kicking! This concentration will allow us to kickstart the Belgian Wikimedia organisation. We believe that the new approach (including project managment renumeration, travel reimbursements) will lead to a better, more professional and sustainable project, with the option to copy-paste the new project idea to the coming years.
- Anchor relationships (goal IIb). The past years, we worked with different (governmental) organisations on a "ad hoc" basis. We want to expand and anchor our relationship with these entities, by signing collaboration agreements, by inviting them to our different events, and by trying to convince them to organise new events with WM BE.
- Increase reach (goal IIc): Achieve at least the same media coverage as the 2012 edition (extremely successful)
Benefits edit
- If the project will benefit a specific online community, please tell us.
- The project will benefit the Belgian population, divided over the French, Dutch and German Wikipedia
- Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
- WLM BeLux is a part of the International WLM organisation. This is a "GLAM" iniative.
- If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
- This year's main goal is the professionalisation of the organisation and project preparations. This will lead to stronger and more future events.
- Please list other benefits to the movement here.
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- Increased professionalism of WM BE
- Press coverage, networking possibilities
- Bring the different language communities together
- For grantees
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