Grants:Conference/UG KO/WikiConference Seoul 2017/Report

Report accepted
This report for a Conference Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.
  • To read the approved grant submission describing the plan for this project, please visit Grants:Conference/UG KO/WikiConference Seoul 2017.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email conferencegrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals Edit

Did you meet your goals?

Target outcome Achieved outcome Explanation
20 active users to participate in, including speakers 23 active users participated in, including speakers It came from the guestbook. Six of total ten speakers were active users.
100 participants 78 participants Actual participants were smaller than we expected. We think it was becuase the event was started in the morning, presentations about Wikidata were very technical, and some of presentations were delivered in English.
20 articles improved or created 4 articles improved or created Originally, we planed to hold two editathons, but we hosted Wikidata query training instead of one of them.
one new project related to Wikidata two Wikidata workshops and one Wikidata event We hosted Wikidata workshops for KISTI staff and KAIST students with Asaf Bartov, and we supported Wikidata 5th birthday party in Seoul, after the conference finished.

Next steps Edit

Please share a brief update about the status projects, important discussions and/or capacity building that took place at the event.

Activities during the conference 2 months after the conference 6 months after the conference
Strategic Discussions:

Were any significant issues your community discussed at the conference?

  • Wikidata and artificial intelligent technology: Dr. Kim Haklae explained about relation between artificial intelligent and Wikidata.
  • Neutral point of view: Twotwo2019 presented about NPOV comparing with other kind of point of view.
  • Wikidata and artificial intelligent technology: We planed to hold Dr. Kim's follow-up presentation on Wikidata birthday. Unfortunately, it failed because of Dr. Kim's schedule.
  • Neutral point of view: Twotwo2019 suggested revision of the policy of Korean Wikipedia for neutral point of view. He translated English wikipedia's policy and began to discuss. You can see his draft at w:ko:사용자:Twotwo2019/NPOV.
Capacity Development: Please list capacity building sessions or workshops.
  • Wikidata query training: Asaf introduced Wikidata query.
  • Around 10 people attended. Because It was delivered in English, we would offer it in Korean, if we hold it again.
Survey participants 6 months after event -- how many people have used the skills they learned?
Projects or Working Groups:

What are the most important projects that were started or improved during the conference?

  • Education Project: We discuss about effect of Wikipedia as an education tool at the conference, and 95016maphack shared education projects that he learned at Wikimania 2017.
  • Two education projects were started in Hallym University and Eulji University. Students are creating and improving with support of Wikimedians of Korea User Group.
  • We met a professor of Sookmyung Women's University, and discussed about Wikipedia's gender gap.
Provide an update on projects that were started, or changes that were made as a result of work done at the conference.

Learning Edit

Conferences and events do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

Asaf Bartov delivering a presetation
The cake cutting ceremony
A follow-up editathon event in November
  • What worked well at the event?
    • We have enough time to prepare the venue and invited speakers, because we started five months before the conference. We could invite Yun Jong-su, the leader of Creative Commons Korea as we planed. We had a difficulty to find a person to explain Wikidata. Fortunately, Asaf Bartov visited to Seoul, and delivered an excellent Wikidata presentation and a Wikidata training. Thanks to Asaf, we could also host Wikidata workshops in Daejeon after the conference. We wanted to talk about relation between Wikidata and artificial intelligence technology, but we expected it would be very hard to find a speaker because it was very technical and professional. Thankfully, Dr. Kim Haklae agreed to deliver a presentation for the session.
    • After the conference finished, we held a follow-up editathon in November. Two of total five attendees were the participants of the conference. We were very satisfied with the result of the editathon.
    • We introduced the friendly space policy at the beginning of the conference. Fortunately, no serious incident happened.
  • What did not work so well?
    • First of all, We had never thought English speakers could attend our event, and we did not advertise the event in English communities. Surprisingly, one english user visited the event, and she said she noticed it via Facebook. We think if you had notified the event on the English Wikipedia, more English users could have attended.
    • Second, although we considered to offer open spaces before we rented the venue, we could not do it because of the expense. One participant pointed it out after the conference. Another participant claimed presentations were too many and it made the participants tired.
    • Third, we could invited speakers without heavy difficulties, but five of ten speakers were those who delivered presentations last year's conference.
    • Finally, we planed to invite Katherine Maher, the executive director of Wikimedia Foundation, but we failed it because of her schedule. Thankfully, she sent us her celebration massage for 15th anniversary of Korea Wikipedia.
  • What would you do differently next time?
    • If there will be English presentations, we will advertise our event on English Wikimedia communities.
    • We will offer open spaces for free talking and taking a break.
    • We will find people who haven't delivered a presentation.

Financial documentation Edit

This section describes the grant's use of funds

Budget table

Please list all project expenses in a table here, with descriptions. Review the instructions here. These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Venue rent Rooms 2,541,000 2,310,000 KRW 1,000,000 won were paid with our own funds
2 Equipment Technical (projectors, etc.) 528,000 480,000 KRW
3 Equipment Non-technical (chairs, etc.) 110,000 100,000 KRW
4 Travel 185,100 1,000,000 KRW It was paid with our own funds
5 Food and beverages Lunch per person 100 8,900 890,000 1,000,000 KRW
6 Food and beverages Snacks 56,250 69,000 KRW
7 Food and beverages Beverages per person 100 3,150 315,000 410,000 KRW
8 Food and beverages A ceremonial cake 1 piece 1 130,000 130,000 100,000 KRW
9 Souvenirs T-shirts Wikipedia-logo printed 1 piece 100 2,800 280,000 368,000 KRW
10 Souvenirs Hats Wikipedia-logo printed 1 piece 100 5,500 550,000 605,000 KRW
11 Miscellaneous materials (banners, etc.) 227,150 270,000 KRW
12 Bank fee 1,500 KRW
13 Unforeseen expenses 671,200 KRW
Total 5,814,000 7,383,200 KRW
Summary of funding

Total project budget (from your approved grant submission):

7,383,200 KWR

Total amount requested from WMF (from your approved grant submission):

5,383,200 KRW

Total amount spent on this project (this total should be the total calculated from the table above):

5,814,000 KRW

Total amount of WMF grant funds spent on this project:

4,628,900 KRW

Are there additional sources of revenue that funded any part of this project? List them here.

We spent our own fund.
Remaining funds
Remaining funds from this grant have been returned to WMF in the amount of 754,300 KRW / US$675.

Are there any grant funds remaining?

Answer YES or NO.

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

754,300 KRW

Anything else Edit

Is there anything else you want to share about the conference or event?