Grants:Simple/Applications/Wikimedia Espana/2016/H2

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Application or grant stage: grant in progress

Applicant or grantee: Wikimedia Espana

Amount requested: 27,889 EUR for 6 months ($31,000)

Amount granted: 27,889 EUR for 6 months ($31,000)

Funding period: July 1, 2016 to December 31, 2016

Midpoint report due: 15 October 2016

Final report due: 30 January 2016

Application

Background

Please tell us about any changes to your staffing plan since your last grant application.

No changes on our staffing plan.

Please add your global metrics targets for the upcoming grant period here.

Please follow this link to add your global metrics for each program in your application: https://docs.google.com/spreadsheets/d/1_qZxJ7B9U_Eo6pMG55ox-zCHppM9-lubQm0jKI2tn6g/edit#gid=2098114646. If you have trouble accessing this spreadsheet, please contact your program officer.

Programs

Content

Over the next 6 months:

• Generate a feeling of trust in Wikimedia among cultural institutions we work with by continuing effective collaborations with four institutions that involve 50 active editors and with three institutions agreeing when surveyed that Wikimedia is an effective partner and they are more confident in doing Wikimedia-related work after the collaboration than they were before the collaboration.
• Achievement of free materials by involving cultural institutions in the development of quality content, with 2,000 items released by 2 partners, and 200 items used in Wikimedia articles.
• Increase the quality and quantity of Wikimedia content, with 4,100 media uploaded (820 unique images used) and 1,270 articles improved or created through content activities.
• Increase the participation of editors by involving 55 new editors in content activities.
• Increase and develop collaboration process with Spanish universities and other educational institutions, involving students and professors in activities of content quality improvement.

Activities:

• Collaboration with six cultural institutions (GLAM) to get quality content and disseminate the values of Wikimedia movement. Our GLAM collaboration plan with includes the following activities: training sessions, about both Wikipedia and other Wikimedia projects, and for both the public and staff; donation of content such as images or documents; events as edit-a-thons; talks on the Wikimedia projects and free knowledge.
• Events coverage of about five events, especially sports (both outdoors and indoors), music festivals and other cultural and social events such as film festivals and public presentations. A person attends the event, generally with an official accreditation, takes photos and uploads them to Commons. We also promote the creation of articles on Wikinews for each event.
• Organizing six contests of articles and photography and Wiki Takes events to get quality content and attract forty six new editors.
• Organizing five edit-a-thons to attract nine new editors and improve content in several Wikimedia projects, like Wikipedia, Commons, Wikidata, Wikiquote or Wikivoyage.

Community

Over the next 6 months:

• Continuing the development of the internal infrastructure of the chapter in order to increase our capacity to better support local groups.
• Increase collaboration with local communities by partnering with 25 volunteers on seven different projects in seven different regions throughout Spain.
• Increase membership from 99 to 130.
• Increase diffusion and visibility of the chapter in society. This can be measured through statistics: followers on social media like twitter or facebook, number of blog posts and visits to them and number of mentions in the press.

Activities:

• Three members’ meetings to involve more volunteers in chapter work throughout the year.
• Annual Assembly, organizing parallel activities.
• Increasing membership through campaigns on social networks and during other activities.
• Supporting local communities in the development of activities and programs. WMES experience running different kinds of events will be a great help. We will also assist with the inscription process, metrics, contacting Wikimedia Admins.
• Communication: improving the visibility of the chapter’s activities through the new website and offer merchandising in the events and meetings to facilitate the dissemination of the movement.

Staff

See H1 grant. No changes in H2.

Budget and resource plan

Link to a detailed budget for the upcoming year. This budget should include all of your organizations expenses. Please specify which expenses will be covered from your APG.

Wikimedia España/Presupuesto Anual/2016

Midpoint report

This is a brief report on the grantee's progress during the midpoint reporting period: {{{reportingperiodmid}}}.

Program story

Please link to one program story that showcases your organization's achievements during the reporting period.

Wiki Takes Sueca report

Progress

Please add text or a link to a page with details on your program progress. This should including reporting against each of the SMART objectives form your proposal.

CONTENT

• Generate a feeling of trust in Wikimedia among cultural institutions we work with by continuing effective collaborations with four institutions that involve 50 active editors and with three institutions agreeing when surveyed that Wikimedia is an effective partner and they are more confident in doing Wikimedia-related work after the collaboration than they were before the collaboration.

The summer months are usually not suitable for organize activities due to holidays; most of the institutions and educational centres reduce their activity and staff and the public is not usually available, so organize activities is not satisfactory.

However we have maintained numerous meetings with several institutions, being the results a series of already approved activities in autumn. For example, we will hold two edit-a-thons in the National Archaeological Museum and the González Martí National Museum of Ceramics and Decorative Arts. Also, we have talked to the Museum of Romanticism about organize an online challenge but especially on uploading more images to Wikimedia Commons; this is, for them, the best way of collaboration and want to continue it.

Moreover, we will soon begin to work with the Ciudad y el Mar, Castillo de Mata Museum and in fact we have already carried out some action. The municipality of Bimenes showed interest in collaborating in the same way Ayora or Sueca do, and we hope to initiate collaboration throughout this academic year. Regarding institutions that we had already worked, in the library of the University of Cadiz we held some workshops attending 10 editors. In other sessions, for example a course with the University of Oviedo, attended 27 editors.

• Achievement of free materials by involving cultural institutions in the development of quality content, with 2,000 items released by 2 partners, and 200 items used in Wikimedia articles.

In these three months has been released 25 files from one institution, the Royal Spanish Academy. It is their first experience uploading material to Wikimedia Commons, but if positive will continue providing material. On the other hand, we have agreed with a project on the Spanish-Portuguese border to upload several thousand of files, audio, video and images; it is an ethnographic project, information gathering, so the files will be of high quality and usefulness.

• Increase the quality and quantity of Wikimedia content, with 4,100 media uploaded (820 unique images used) and 1,270 articles improved or created through content activities.

As a result of the different activities of Wikimedia Spain, in these three months have been uploaded 10,700 files to Wikimedia Commons: 9,449 from Wiki Loves Monuments, 857 from Wiki Takes Sueca, 277 from Wiki Takes Caesaraugusta and 117 from events coverage. On October 19, 2736 articles used images obtained these months.

Improvement or creation of content has resulted more than 1,200 articles edited in different languages, thanks to writing contests as Castles Challenge, organized together with Wikimedia Armenia (283 articles), and Wiki Loves the Olympics, organized together with Iberocoop; we are still reviewing the articles edited, but they are more than 1,000.

• Increase the participation of editors by involving 55 new editors in content activities.

The number of new contributors, thanks to content activities is 217; 27 from the Wikipedia workshops in Asturias, 10 from the workshops in the library of the University of Cádiz and 180 from Wiki Loves Monuments.

• Increase and develop collaboration process with Spanish universities and other educational institutions, involving students and professors in activities of content quality improvement.

With the start of the new academic year, we have continued the collaborations that we had with several universities. In Madrid began a new edition of the Wikipedia activity of the Polytechnic University of Madrid, where students improve articles on physics. In Castellón, the translation activity involves, this year, to English, Spanish and Catalan, in four different courses.

In the School of Architecture of the Polytechnic University of Valencia we continue the collaboration started the last year, improving articles about female architects, and, at the same university, the Equality Unit talked with us about organize a regular group of work on women and equality. Also, in the University of Valencia, continue the edition activity, this year at the School of Sociology, being improvised by students articles about women and feminism.

In Cádiz, one more year, we will support the Free Software University Contest. In Zaragoza, we are talking with several professors about introduce Wikipedia as part of the education of the students. Finally, the High School of Toreno, with which we collaborate for two years, will organize more Wikipedia related activities with the students.

COMMUNITY

• Continuing the development of the internal infrastructure of the chapter in order to increase our capacity to better support local groups.

We have organized three wikimeetings in these last three months. In July, we had a meeting in the Canary Islands; our first member there organized a first meeting attended by other Wikipedians of the islands. This is a great step towards organizing activities in the future, the first of which was held in October. This will facilitate the consolidation of a group of local volunteers.

In August, a new meeting of local volunteers was held in Asturias, both from Spanish Wikipedia and Asturian Wikipedia. It coincided with a meeting with a city council in order to prepare future activities involving the local community of editors of Asturian Wikipedia.

Finally, in September, we organized our 4th Wikimedia Conference, in Zaragoza. The three-days event was very successful and it involved more than 50 people, both volunteers of Wikimedia and volunteers from free software movement. The first day, several local groups of Zaragoza talked about their work; the second day several projects were presented by Basque Wikimedians User Group, Amical Wikimedia, OpenStreetMap and Wikimedia Spain; and the third day we organized the Wiki Takes Caesaraugusta.

• Increase collaboration with local communities by partnering with 25 volunteers on seven different projects in seven different regions throughout Spain.

In these months, more than 50 people (volunteers) have participated in activities partnering by Wikimedia Spain, in 9 different provinces. The events coverage involved 3 people in Murcia, Pontevedra and Castellón. The workshops in Asturias and Cádiz involved 2 more people.

In July, 4 members attended the the editathon Peace Treaties in Art, in San Sebastián, organized by the Basque Wikimedians User Group. Volunteers from Basque Country, France, Malta and Spain participated, being very successful and strengthening relations between different Wikimedia groups. This has facilitated communication and discussion on the joint organization of future activities or meetings. During Wiki Loves Monuments 2016, an event to take pictures was organized by the Office of Free software of the University of Granada, involving 4 people. They are not member of Wikimedia Spain but they are committed to the Wikimedia projects and they are always open to organize activities or events.

The two Wiki Takes events organized in these months were very succesful. In Sueca (Valencia) participated 11 people and were covered different monuments and the Paella International Contest. Besides the 11 volunteers it was very important the collaboration of several local people who facilitated our work. After the good result, the city council wish to continue the collaboration and we are already talking about covering future events, such as the International Mime Festival.

The other Wiki Takes was in Zaragoza, during our IV Wikimedia Conference, and near 30 people covered the roman museums of the city. We also must include our project of pictures of municipalities, with several contributing editors from Castile and Leon, Madrid and the Land of Valencia, principally

• Increase membership from 99 to 130.

Data of October 18: 28 female, 97 male = 125. Net increase: 26.

• Increase diffusion and visibility of the chapter in society. Chapter diffusion in society can be measured through statistics: followers on social media like twitter or facebook, number of blog posts and visits to them and number of mentions in the press.

On October 19, followers on social networks were 3070 in Twitter and 1321 in Facebook. The number of posts in this last three months were 10, both in WMES and WMF blogs. The press mentions were 27, including events like Wiki Loves Monuments, Wiki Loves Folk and the 4th Wikimedia Spain Conference. Also, we have been interviewed by 1 newspaper and 7 radios.

Spending

Please report your organization's total spending during the reporting period, or link to a financial document showing your total spending.

Main Group	Line	Budgeted amount (EUR)	Spent amount (EUR)	Percent spent
	WLX (photo contests)	1,600.00	34.55	2.15 %
	Wiki Takes	400.00	189.17	47.29 %
	Challenges	1,100.00	383.82	34.89 %
	Edit-a-thons	2,600.00	12.69	0.48 %
	Event coverage	500.00	53.95	10.79 %
	Meeting with Community	400.00	83.55	20.88 %
	Support to activities by third parties	600.00	0	0 %
	Talks and workshops	600.00	38.15	6.35 %
	Meeting with partners	600.00	77.55	12.92 %
PROGRAMS		8.400.00	873.43	10.39 %
	Gestoría	400.00	217.80	54.45 %
	Office supplies and services	150.00	0	0 %
	Server and domains	550.00	191.46	34.81 %
	Photografic equipment	4,850.00	0	0 %
	Annual Assembly/WMES Conference	1,500.00	1,217.14	81.14 %
OPERATING COSTS		7,450.00	1,626.40	21.83 %
	Salaries	11,020.42	5,640.72	51.18 %
	Social Security	3,746.94	1,742.97	46.52 %
	Compulsory insurance	171,12	42.00	25.54 %
	Administrative	435.60	166.84	38.30 %
STAFFING COSTS		15,374.08	7,592.53	49.39 %
TOTAL COSTS		31,224.08	10,092.36	32.32 %

The spending seems low but it was summer here, a complicated season to organize activities due to holidays. As opposed, the last three months of 2016 (October, November and December) are full of activities so we will accomplish with the planned expenses.

As happened with Wiki Loves Earth, awards of Wiki Loves Monuments and Wiki Loves Folk are vouchers, so that expense will be executed when the winners change those vouchers for gifts.

Final report

This is the final report for your grant, describing your outcomes from the period 1 January 2016 to 31 December2016.

Program story

Please link to one program story that showcases your organization's achievements during the reporting period.

Women Writers Day report

Learning story

Please link to one learning story that shows how your organization documents lessons learned and adapts its programs accordingly.

Wiki Takes Ayora 2016

Results

Please add text or a link to a page with details on your program results. You should report on each of the objectives you included in your Simple APG application.

Please visit this worksheet to view global metrics targets and progress.

CONTENT

OBJECTIVES

Generate a feeling of trust in Wikimedia among cultural institutions we work with by continuing effective collaborations with four institutions that involve 50 active editors and with three institutions agreeing when surveyed that Wikimedia is an effective partner and they are more confident in doing Wikimedia-related work after the collaboration than they were before the collaboration.

Despite this fund period includes the summer months, usually not suitable for organize activities due to holidays, we have maintained numerous meetings with cultural institutions. As result of some of these meetings, we held two edit-a-thons in institutions we worked before like the National Library of Spain (involving 27 editors) and Saregune (involving 15 editors). Other institutions that we had already worked are the library of the University of Cadiz, where we held some workshops, attending 10 editors; a course with the University of Oviedo, attending 27 editors, and one more course in the University of Valladolid, attending 4 editors.

Also we organized three more edit-a-thons in the González Martí National Museum of Ceramics and Decorative Arts of Valencia, Ciudad y el Mar Castillo de Mata Museum of Las Palmas de Gran Canaria and Energy Museum of Ponferrada, the three of them new GLAM collaborations. They were a success and the institutions confirmed their desire to organize more activities; as an example the González Martí National Museum will upload images of his collection coming soon, relying on the relevance of use their materials in Wikimedia projects. In the case of the other two museums, the lack of local content encourages them to carry out activities to make the local heritage visible through the Internet.

Other meetings with institutions include the Museum of Romanticism, the municipality of Bimenes, the municipality of Cuéllar or the Archaeological Museum of Alicante, all of them interested in organize activities

• Achievement of free materials by involving cultural institutions in the development of quality content, with 2,000 items released by 2 partners, and 200 items used in Wikimedia articles.

In these months has been released 25 files from only one institution, the Royal Spanish Academy. Other agreement was with an ethnographic project on the Spanish-Portuguese border to upload several thousand of files, audio, video and images. These kind of tasks take time to be finished: digitalization, metadata, categorization, etc. so we hope to achieve these goals over the next few months.

• Increase the quality and quantity of Wikimedia content, with 4,100 media uploaded (820 unique images used) and 1,270 articles improved or created through content activities.

As a result of the different activities of Wikimedia Spain, in these months have been uploaded 13,682 files to Wikimedia Commons: 1,620 from Wiki Loves Folk, 676 from Wiki Takes Ayora, 134 from Wiki Takes Requena, 9,449 from Wiki Loves Monuments, 988 from Wiki Takes Sueca, 427 from Wiki Takes Caesaraugusta and 388 from events coverage. On January 26 there were 2,715 unique images used.

Improvement or creation of content has resulted 1,551 articles edited in different languages, thanks to writing contests as Castles Challenge, organized together with Wikimedia Armenia (119 articles), and Wiki Loves the Olympics (1335 articles), organized together with Iberocoop, and thanks to the several edit-a-thons.

• Increase the participation of editors by involving 55 new editors in content activities.

The number of new contributors thanks to content activities is 239; 1 from Wiki Takes, 40 from several edit-a-thons (Women Writers Day, Energy Museum, Pinazo Year, Canary fortifications) 180 from Wiki Loves Monuments and 18 from Wiki Loves Folk.

• Increase and develop collaboration process with Spanish universities and other educational institutions, involving students and professors in activities of content quality improvement.

In September, starting the new academic year, we continued the collaborations that we had with several universities. In Madrid began a new edition of the Wikipedia activity of the Polytechnic University of Madrid, with 15 students; this year they are editing about Light-emitting diode. In Castellón, the Wikipedia translation activity involves three languages (English, Spanish and Catalan), in four different courses, and xxx students. It also continues in the University of Murcia, where they already participated last year.

In Valencia, the School of Architecture of the Polytechnic University of Valencia continued supporting the organization of editing activities about female architects. The University of Valencia continues an edition activity at the School of Sociology, involving 25 students who improve and create articles about women and feminism.

In Cádiz we have supported the organization of Free Software University Contest. For the coming months, we hope to initiate a regular collaboration with several professors from the University of Zaragoza and repeat the last year´s experience in the High School of Toreno, involving students in the improvement of Wikipedia articles. Finally, we organized a new Wikipedia course at the library of La Yutera, in the University of Valladolid, attending several students.

COMMUNITY

OBJECTIVES

Continuing the development of the internal infrastructure of the chapter in order to increase our capacity to better support local groups.

We have organized five wikimeetings in these last months. In July, we had a meeting in the Canary Islands, attending three people, organized by our first member there. It was a great step because after that the first activities in the Canary Islands were carried out.

In August and December we had two meetings in Oviedo with local volunteers both from Spanish Wikipedia and Asturian Wikipedia, attending four and five people respectively. One of them coincided with a meeting with the city council of Bimenes in order to propose future activities.

In September we organized our 4th Wikimedia Conference in Zaragoza, involving involved more than 50 people, both volunteers of Wikimedia and volunteers from free software and knowledge movement like OpenStreetMap. The first day hosted several talks from local groups, the second day several projects were presented by Basque Wikimedians User Group, Amical Wikimedia, OpenStreetMap and Wikimedia Spain and the third day we enjoyed taking pictures as part of the Wiki Takes Caesaraugusta.

Finally in November we held a meeting in Aranda de Duero, attending 12 people from various parts of Spain. In addition to sharing experiences and talking about future actions, we visited its historic center, a museum and its underground wine cellars.

• Increase collaboration with local communities by partnering with 25 volunteers on seven different projects in seven different regions throughout Spain.

In these months 52 volunteers have participated in the organization of several activities partnered by Wikimedia Spain, in 12 different provinces.

In July, 4 members attended the the edit-a-thon Peace Treaties in Art, in Donostia-San Sebastián, organized by the Basque Wikimedians User Group, where volunteers from Basque Country, France, Malta and Spain participated. Numerous articles were edited in several different Wikipedias. In September, during Wiki Loves Monuments 2016, an event to take pictures and upload them to Wikimedia Commons was organized by the Office of Free software of the University of Granada, involving 4 people. The workshops in Asturias, Palencia and Cádiz involved 3 more people.

We organized four Wiki Takes events in these months. In Sueca (Valencia) participated 11 volunteers, with the collaboration of three local people, and were covered different monuments and the Paella International Contest. The Wiki Takes in Zaragoza took place during our IV Wikimedia Conference, and 15 volunteers covered the roman museums of the city.

In Ayora participated 7 volunteers, also with local collaboration, that covered the festival of the First Cut of Honey for Wikimedia Commons we edited articoles in Wikipedia, Wikinews, Wikisource and Wikiquote. In the Wiki Takes Requena 8 volunteers took more than one hundred pictures of some of the small villages in the municipality. Finally, the differents edit-a-thons involved 17 volunteers more.

• Increase membership from 99 to 130.

Data of December 31st: 27 female (21,09%), 101 male (78,90%) = 128. Net increase: 29

• Increase diffusion and visibility of the chapter in society. This can be measured through statistics: followers on social media like twitter or facebook, number of blog posts and visits to them and number of mentions in the press.

On January 3, followers on social networks were 3143 in Twitter and 1338 in Facebook. The number of posts in this last months were 18, both in WMES and WMF blogs. The press mentions were 46, including events like Wiki Loves Monuments, Wiki Loves Folk, the 4th Wikimedia Spain Conference, Women Writers Day and several edit-a-thons: Canary fortifications, Energy Museum, Pinazo Year. Also, we have been interviewed by 3 newspapers, 4 TVs and 9 radios.

Spending

Please link to a detailed financial report for your spending during the grant period. This should be in the same format as your detailed budget from your Simple APG application.

Grants:Simple/Applications/Wikimedia_Espana/2016/H2/Spending

Please include the total amount of Simple APG funds you spent during the grant period.

27,889 EUR (see discussion page)