Grants:APG/Proposals/2020-2021 round 1/Wikimedia Argentina/Proposal form
If you need to review the edit instructions you will find them in the edit intro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
Wikimedia Argentina has faced a complicated and challenging context. In consequence, we have developed a planning based on specific principles, which guarantees: stability, flexibility, innovation, and efficiency.
- Stabilizing our current lines of work in order to guarantee the continuity and consolidation of our programs.
- Designing a contextualized and flexible planning, easily adaptable to context changes.
- Developing innovative projects that promote cooperation, knowledge transfer, skills and, resources.
- Develop a planning that is feasible and workable.
We have defined 3 strategic axes - Promote Knowledge equity, Capacity Building and Skills development, and Resources and Cooperation- which will be implemented through 3 different programs Education & Human Rights Program, Culture & Open Knowledge Program, and Cooperation & Inclusion Program. Also, we will continue working to strengthen the area of Communication, outreach and new audiences, cross-cutting to all our programs.
Our commitment with LATAM is a priority for Wikimedia Argentina and our work with the region is present in each of our programs. In 2021, we will work to continue supporting the development and growth of Latin American communities. In order to achieve this, we will collaborate on assessing the needs, will open new cooperation opportunities, and share and distribute our resources in a more efficient way to strengthen regional capacities on different topics - according to our needs. We will also foster the strategy implementation.
Also, and as a pilot project, during 2021 we will promote a project with a global outreach, to identify peers and mentors, and learn from others with the long-term goal of boosting a better and greater cooperation among Wikimedia communities.
Wikimedia Argentina will continue to be involved and committed to the development and implementation of the 2030 strategy. The organization has defined local priorities, as well as global priorities - defined here, of which we expect to be actively involved in 2021.
We will work towards building a more sustainable and resilient organization. To this end, we will improve the capacities of the team to boost the development of more distributed, sustainable and cross-cutting leadership and the capacity of WMAR in fundraising and advocacy - among other issues.
Last but not least, we will prioritize above all the health and wellbeing of the team.
- 2. Name, fiscal year, and funding period.
- Legal name of organization: Asociación Civil Wikimedia Argentina
- Organization's fiscal year: 01/01-12/31
- 12-month funding period requested: 1/1/2021-31/12/2021
- Currency requested: USD
- Name of primary contact: Anna Torres
- 3. Amount requested.
|Total expenses for the upcoming year||279,611 USD||279,611 USD|
|APG funding requested for the upcoming year||276,611 USD||276,611 USD|
|Amount of funding received from WMF for the current year||276,596 USD||276,596 USD|
- 4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
Wikimedia Argentina defines its community from a broad and inclusive perspective. Apart from our work with the Spanish -online and offline- community, during 2020 we worked more than ever in identifying, analyzing, and assessing the needs and interests of our communities (long-term editors, new editors, volunteers) and program beneficiaries to design relevant initiatives for them in this context and that can be summarized as follows:
Local and regional communities:
- Regional feedback: Projects with a regional scope have been previously discussed with the communities involved and will always be carried out in cooperation and mutual collaboration.
- Monthly meetings and General Assembly: Wikimedia Argentina holds monthly meetings with its Board. These meetings are open to the whole community, and travel allowances are paid for those community members who wish to attend. The current annual plan has been designed along with our local community and has been approved during our General Assembly, October 10th.
- Mentoring and support encounters: we carried out online meetings for our local community which has allowed us to get to know their interests. This proposal also reflects their interests, demands and needs.
- Wikimedia Argentina's members email list: Wikimedia Argentina has an email list to interact with its members, through which we share each new activity or any news regarding the Wikimedia movement. Our members also use this channel to give us their feedback regarding our activities.
Newcomers and beneficiaries:
- Education & Human Rights Program: during 2020, 100% of the participants (+400) that took the survey of our training proposals - webinars and Wikipuentes- defined them as relevant to help the educational continuity during the pandemic and 70% replied that our projects are adapted to the context. Regarding the design of new offline resources, 70% of the educators that received them (300) asked to be sent the printed booklets, which helps determine the importance of designing proposals for contexts without internet access. Also, there was an emerging issue during the development of all our initiatives: 80% of participants said they needed tools or training to improve their knowledge regarding digital rights, privacy and digital safety. This will be one of our lines of work during 2021.
- Culture & Open Knowledge: during 2020, we carried out surveys aimed at staff from libraries, archives, museums and other cultural institutions. +1500 professionals and + 100 cultural institutions participated. 100% of the participants said they were interested in new training opportunities on digitization projects (33,6%), Wikimedia Commons (83,8%), Wikidata (58,6%), Wikipedia (48%) and on free licenses and intellectual property (37%). Survey respondents said that learning on these topics would improve the quality of their daily work processes. They also emphasized the need to generate spaces for knowledge transfer and cooperation. This information lays down solid bases to develop activities and work alliances in 2021
- Cooperation and Inclusion (of communities): this program has engaged around 700 participants of which +400 have participated in our training and gender activities. Almost half of those, participated in our editing activities for new editors, where we involved long term editors as mentors, with good reception. On the other hand, 100% of participants in gender proposals think our workshops were excellent/very good and 90% said they would participate in new training spaces. These will be two of the lines of work to be strengthened during 2021.
- 5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.
Financials: current yearEdit
The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 280,558 USD 280,558 USD 280,558 USD 280,558 USD 280,558 USD 280,558 USD Expenses 276,596 USD 276,596 USD 162,611 USD 162,611 USD 254,590 USD 254,590 USD
Table 2 notes:
Additional information regarding our metrics: More than ever our metrics are tentative. Each program has its own defined and flexible metrics to adapt to possible adverse situations. Likewise, the importance of these metrics may be altered depending on the limitations of the future context; this is notably relevant, per example, for the culture program and its digitization project, whose content release work depends on keeping cultural institutions open to workers.
The 3 programs of Wikimedia Argentina respond to the following 3 major strategic axes, adapted during 2021:
These 3 strategic axes allow us to adapt and contextualize our programs to foster continuity and sustainability of our work and keep supporting the development and engagement of local communities; also at the regional and global level, in a comprehensive way.
Staff and contractors: upcoming year's annual planEdit
- 1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
The structure of our Association is composed as following:
- The General Assembly of Members, with regular meetings every year.
- A Board of Trustees composed by 9 elected members (2 alternative Board members are available in case of vacancy). It is in charge of the strategy of the Association, its overall administration, revision of its projects and supervision of the staff's performance.
- An audit commission, composed by 3 members, and responsible for the financial accountability of the Association.
- The staff, composed by the ''Executive Director (ED), the Communications Manager (CM) and Cultural and Open Knowledge Manager (C&OKM) the Education Coordination (EC) Educator Assistant (EA) Cooperation and Inclusion Manager (CIM) Digitizing leader -WIR (part-time) (WIR) and the Administration Manager (part-time) (AM)''. Dedicated to the implementation of programs and projects, evaluation and day-to-day administration of the Association.
- In 2021 we aim to add a new part-time staff to help support our Cooperation and Inclusion Program and its growth.
Programs are designed and carried out by the staff, with permanent communication with the President of the Board and periodical reports to the rest of its members, who are ultimately responsible of the implementation of the initiatives proposed for the year. Some activities are led by Association members and volunteers, but they must report to the ED.
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes Executive Director 1 1 0 Community Manager 1r 1 0 Educator Manager 1 1 0 Educator Assistant 1 1 0 Cultural Manager 1 1 0 WIR 0.5 0.50 0 Communication Manager 1 1 0 Cooperation and Inclusion Manager 1 1 0 Administration Manager 0.5 0.5 0 Cooperation and Inclusion Assitant - 0.5 0 Total (should equal the sum of the rows): 87 8.57.5 0
Table 4 notes or explanation of significant changes:
- 3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
- 4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
Financials: upcoming yearEdit
Detailed budget: upcoming yearEdit
- Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.
Revenues: upcoming yearEdit
Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).
- Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
- Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
- Do not include money you plan to draw from your reserves during the upcoming funding period.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application) FDC Process 276,611 USD 276,611 USD Requested Membership fees 300 USD 300 USD Guarantee Total revenues (should equal the sum of the rows) 276,911 USD 276,911 USD In process In-Kind donations 3000 USD 3000 USD In process Total revenues (should equal the sum of the rows): 279,911 USD 279,911 USD -
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Wikimedia Argentina has had a certain diversity of funds to carry out its activities since 2017. During 2020, most of the grants call have focused on reducing the inequalities and new poverty gaps in Latin America due to the Covid. Even so, we tried all the opportunities we had, without luck. One of the 2021 objectives is to be able to expand and improve our local fundraising capacity, a priority to which we have allocated resources. Diversifying our funds is a priority for Wikimedia Argentina.
Operating reserves: current and upcoming yearsEdit
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.
Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US) Current year (e.g. 2017) 3,327,500 ARS 55,000 USD (***) 4,413,750 ARS 55,000 USD (*) 4,763,000 ARS 55,000 USD (**) Upcoming year (e.g. 2018) - - - - ARS (****) 55,000 USD
(*) The currency exchange rate for the moment we decided the amount of reserves was situated in $60,50 = $1 dollar
(**) Now, as the exchange rate has fluctuated, the same amount of argentine pesos represents a lower level of reserves in dollars. The current exchange rate is $80,25 = $1 dollar
(***) The exchange rate estimated for January 2021 is situated in $86,6 = $1 dollar
(****) Wikimedia Argentina does not know which would be the exchange rate for the end of 2021. So we intend to maintain the level of reserves in dollars.
- 2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
Expenses: upcoming year's annual planEdit
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Program Currency requested US dollars Education and Human Rights Program 30,774 USD 30,774 USD Culture and Open Knowledge Program 37,367 USD 37,367 USD Cooperation and Inclusion 32,696 USD 32,696 USD Total program expenses (should equal the sum of the rows) 100,837 USD 100,837 USD
Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 100,837 USD 100,837 USD Operations (excludes staff and programs) 53,619 USD 53,619 USD Upcoming staff total expenses (from Table 4) 122,155 USD 122,155 USD Total expenses (should equal the sum of the rows) 276,611 USD 276,611 USD
Table 8 notes:
Verification and signatureEdit
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Please sign below to complete this proposal form.
- IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.